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HomeMy WebLinkAbout2018-07-26 COC Agenda Packet – REGULAR MEETING OF THE MEASURE P CITIZENS’ OVERSIGHT COMMITTEE OF THE CITY OF CHULA VISTA Thursday, July 26, 2018 Public Works Center 6:00 p.m. 1800 Maxwell Road Chula Vista, CA 91911 CALL TO ORDER ROLL CALL: Committee Members Doyle, Firsht, Freels, Garcias, Hunter, Hurtado-Prater, Lengyel, Maldonado, Robles, Romo, Sheridan, Vigilante, Voorhees, Whitsell, Ziomek and Chair Redo. CONSENT CALENDAR The Board/Commission will enact the Consent Calendar staff recommendations by one motion, without discussion, unless a Board/Commission Member, a member of the public, or staff requests that an item be removed for discussion. If you wish to speak on one of these items, please fill out a “Request to Speak” form and submit it to the Secretary prior to the meeting. Items pulled from the Consent Calendar will be discussed immediately following the Consent Calendar. 1. CONSIDERATION OF EXCUSED ABSENCE Committee Member Robles on November 30, 2017. Committee Members Maldonado and Robles on January 25, 2018. Committee Members Freels, Garcias and Romo on April 26, 2018. Staff recommendations: Excuse the absences. 2. APPROVAL OF MINUTES of April 26, 2018. Staff recommendations: Approve the meeting minutes. PUBLIC COMMENTS Persons speaking during Public Comments may address the Committee on any subject matter within the Committee’s jurisdiction that is not listed as an item on the agenda. State law generally prohibits the Committee from discussing or taking action on any issue not included on the agenda, but, if appropriate, the Committee may schedule the topic for future discussion or refer the matter to staff. Comments are limited to three minutes. City of Chula Vista Boards & Commissions Measure P Citizens’ Oversight Committee Page 2 ׀ Measure P Citizens’ Oversight Committee Agenda ACTION ITEMS The items listed in this section of the agenda are expected to elicit discussion and deliberation. If any member of the public wishes to speak on any item, please fill out a “Request to Speak” form and submit it to the Secretary prior to the meeting. 3. APPOINTMENT OF COMMITTEE CHAIR, VICE CHAIR, AND SECOND VICE CHAIR FOR FISCAL YEAR 2018/19 TERM RECOMMENDED ACTION: Elect Chair, Vice Chair and Second Vice Chair. Options include reappointment of existing Chair, Vice Chair and Second Vice Chair. 4. CONSIDERATION OF A DRAFT MEASURE P ANNUAL REPORT PREPARED BY THE AD HOC SUBCOMMITTEE AND POSSIBLE ACTION REGARDING SAME RECOMMENDED ACTION: Review, provide input and consider approving the final version of the Annual Report. 5. CONSIDERATION OF (1) AMENDED MEASURE P EXPENDITURE PLAN INCLUDING $9.3 MILLION OF ADDITIONAL PROJECTED REVENUES; (2) FISCAL YEAR 2018/19 BUDGET IMPLEMENTING PORTIONS OF SAME; AND (3) DETERMINATION OF COMPLIANCE WITH MEASURE P REQUIREMENTS RECOMMENDED ACTION: Review and provide input on Measure P Spending Plan and the FY2018/19 recommended budget. Determine compliance with Measure P requirements. STAFF PRESENTATIONS The items listed in this section of the agenda will consist of presentations by City staff members. No action is expected to be taken by the Committee on these items. If any member of the public wishes to speak on any item, please fill out a “Request to Speak” form and submit it to the Secretary prior to the meeting. 6. MEASURE P ACCOUNTING AND ADMINISTRATION a. FY18 Fourth Quarter Expenditures (David Bilby, Director of Finance) 7. MEASURE P PROMOTION PROGRAM AND PROJECT UPDATES a. Current and planned actions to promote the progress of Measure P. (Anne Steinberger, Marketing & Communications Manager) b. Progress report on projects completed and underway (Iracsema Quilantan, Director of Public Works, William Valle, Director of Engineering & Capital Projects) 8. HOW MEASURE P PAVEMENT EXPENDITURES AND PRIORITIES RELATE TO THE CITY’S EXISTING PAVEMENT MANAGEMENT SYSTEM (William Valle, Director of Engineering & Capital Projects, and supporting staff) Page 3 ׀ Measure P Citizens’ Oversight Committee Agenda OTHER BUSINESS 9. STAFF COMMENTS 10. COMMITTEE MEMBERS’ COMMENTS ADJOURNMENT Materials provided to the Measure P Citizens’ Oversight Committee related to any open-session item on this agenda are available for public review in the Office of the City Clerk, Chula Vista during normal business hours. In compliance with the AMERICANS WITH DISABILITIES ACT The City of Chula Vista requests individuals who require special accommodations to access, attend, and/or participate in a City meeting, activity, or service, contact the Human Resources Department at (619) 691-5041 (California Relay Service is available for the hearing impaired by dialing 711) at least forty-eight hours in advance of the meeting. Page 1 | Measure P Citizens’ Oversight Committee Minutes April 26, 2018 DRAFT MINUTES OF A REGULAR MEETING OF THE MEASURE P CITIZENS’ OVERSIGHT COMMITTEE OF THE CITY OF CHULA VISTA Thursday, April 26, 2018 6:00 p.m. A Regular Meeting of the Measure P Citizens’ Oversight Committee of the City of Chula Vista was called to order at 6:02 p.m. in the Public Works Center, located at 1800 Maxwell Road, Chula Vista, California. ROLL CALL PRESENT: Committee Members Firsht, Hunter, Hurtado-Prater, Lengyel, Maldonado, Robles Sheridan (arrived at 6:04), Vigilante, Voorhees, Whitsell (arrived at 6:09), Ziomek and Chair Redo. ABSENT: Committee Members Doyle, Freels, Garcias and Romo. ALSO PRESENT: City Attorney Googins, Director of Finance Bilby, Marketing & Communications Manager Steinberger, Public Works Director Hopkins, Engineering & Capital Projects Director/City Engineer Valle and Management Analyst Delap. CONSENT CALENDAR 1. CONSIDERATION OF EXCUSED ABSENCE Committee Member Voorhees on November 30, 2017. Committee Members Hurtado-Prater, Romo and Voorhees on January 25, 2018. Staff recommendations: Excuse the absences. 2. APPROVAL OF MINUTES of January 25, 2018. ACTION: Committee Member Hunter moved to approve staff’s recommendation on the above Consent Calendar items, Committee Member Firsht seconded the motion, and it passed by the following vote: Yes: 10 – Firsht, Hunter, Hurtado-Prater, Lengyel, Maldonado, Redo, Robles, Vigilante, Voorhees and Ziomek. No: 0 Abstain: 0 Committee Member Sheridan arrived at 6:04 p.m. PUBLIC COMMENTS Page 2 | Measure P Citizens’ Oversight Committee Minutes April 26, 2018 There were none. ACTION ITEMS 3. PRESENTATION BY STAFF REGARDING THE PREPARATION AND PRESENTATION BY THE COC TO THE CITY COUNCIL OF THE REQUIRED MEASURE P ANNUAL REPORT, AND POSSIBLE DIRECTIONS AND ACTIONS BY THE COC REGARDING SAME, INCLUDING POSSIBLE FORMATION OF AN AD HOC SUB COMMITTEE Chair Redo spoke regarding a meeting with staff on the preparation and options for the annual report. Committee Member Whitsell arrived at 6:09 p.m. City Attorney Googins spoke on the duties, mandatory COC review, and potential items for inclusion in the annual report. Committee members and staff discussed items to include and process of preparing the report. City Attorney Googins spoke on the requirements of an Ad Hoc Sub Committee. Chair Redo and Committee Members Hunter, Firsht and Whitsell volunteered to be a part of the committee. ACTION: Chair Redo moved to approve the Ad Hoc Sub Committee, Committee Member Voorhees seconded the motion, and it passed by the following vote: Yes: 12 – Firsht, Hunter, Hurtado-Prater, Lengyel, Maldonado, Redo, Robles, Sheridan, Vigilante, Voorhees, Whitsell and Ziomek. No: 0 Abstain: 0 STAFF PRESENTATIONS 4. MEASURE P ACCOUNTING AND ADMINISTRATION Director of Finance Bilby presented the third quarter expenditures, staff-time charges and spoke regarding updating the Measure P Expenditure Plan to be presented at the July meeting. Committee members asked questions and staff responded. 5. PROMOTION OF MEASURE P PROJECTS Marketing & Communications Manager Steinberger reviewed prior events and upcoming items. Director of Public Works Hopkins spoke regarding COC members who attended events. Committee members asked questions and made suggestions, staff responded. Committee Member Maldonado left the meeting at 6:45 p.m. Marketing & Communications Manager Steinberger spoke regarding the upcoming City project website. Chair Redo spoke regarding including marketing information in the COC’s annual report and the promotion of Measure P projects at various events held within the City. Page 3 | Measure P Citizens’ Oversight Committee Minutes April 26, 2018 6. MEASURE P PROJECT UPDATES Director of Engineering & Capital Projects Valle spoke regarding the status of engineering projects. Committee Members asked questions and staff responded. Committee Member Hurtado-Prater left the meeting at 6:57 p.m. Director of Public Works Hopkins spoke regarding the status of projects on the Public Works list. Committee Members asked questions and made reporting suggestions, staff responded. OTHER BUSINESS 7. STAFF COMMENTS There were none. 8. COMMITTEE MEMBERS’ COMMENTS Committee Members commented on input on the Ad-Hoc sub-committee. City Attorney Googins spoke regarding communication for the sub-committee and the Brown Act requirements. Committee Member Voorhees expressed concerns on the way roadways are being addressed; the Committee requested adding an item to the next agenda to discuss the process. ADJOURNMENT At 7:14 p.m. Chair Redo adjourned the meeting to the next Regular Meeting on July 26, 2018 at 6:00 p.m. at the Public Works Center, located at 1800 Maxwell Road, Chula Vista, California. ____________________________________ Sandi Delap, Secretary Proposed Process for appointing Chair/Vice Chair/Alternate 1. Each member who wishes to nominate a member for chair, vice chair, will be given one minute to announce their nominee and describe why they chose him or her. Members can nominate themselves or another member. 2. Current Chair requests that each nominee accepts or declines nomination. 3. Secretary distributes blank tally sheets and announces/displays names of final candidates. 4. Current Chair indicates that the completed tally sheets will become part of the public record. 5. Using the tally sheet, each member writes their name at the top of the sheet and writes the name of one nominee on the line provided. 6. The secretary tallies the votes and announces /displays tally results. 7. Current Chair asks for motion and second for the appointment of the top vote-getter as chair. 8. Committee votes. 9. Current Chair asks for motion and second for the appointment of the 1st runner up as vice-chair. 10. Committee votes. 11. Current Chair asks for motion and second for the appointment 2nd runner up as alternate vice- chair. 12. Committee votes. Citizens’ Oversight Committee Chairperson Nomination Sheet Committee Member Name: _______________________________________ Nominee: _________________________________________________ ************Nominations are public record************ Page 1 of 4 Annual Report of the Measure P Citizens Oversight Committee Fiscal Year 2016/2017 Measure P Background In November 2016, Chula Vista voters approved Measure P a temporary, ten-year, half-cent sales tax to fund high priority infrastructure needs. Collection of the sales tax began April 1, 2017. The sales tax is projected to raise $178 million which will be used to upgrade police, fire, paramedic and 9-1-1 equipment, vehicles and facilities; fund streets and sidewalks; replace storm drains to prevent sinkholes; improve parks; repair recreation facilities; and repair or replace other city infrastructure. The ballot measure also established a Measure P Citizens Oversight Committee (COC). The purpose of the COC is to review and report on all Measure P proposed expenditure plans, financial reports, and audits. Citizens Oversight Committee The Measure P Citizens Oversight Committee (COC) is composed of 16 members. The purpose of the COC is to review and report on all Measure P expenditure plans, financial reports, and audits. Eleven of the COC members serve as “Designated Members.” Designated Members nominated by local organizations and individuals such as the Chula Vista Chamber of Commerce, Chula Vista Youth Sports Council, Chula Vista Growth Management Oversight Commission, and the Chula Vista Police and Fire chiefs. The remaining five members are “At- Large Members” selected from a pool of applicants who applied directly to the City. “At-Large Members” include at least one resident from each of the four City Council districts. The board is composed of sixteen members appointed to a four-year term. Member Appointment Criteria Term Expiring Paula Whitsell District 1 Rep. 6/30/21 Christopher Redo (Chair) District 2 Rep. 6/30/21 Jason Prater District 3 Rep. 6/30/21 Christopher Sheridan District 4 Rep. 6/30/21 Mona Freels At-Large Rep. 6/30/21 Zulema Maldonado Designated Rep.1 6/30/21 Silvestre Vigilante Designated Rep.2 6/30/21 Lileana Robles Designated Rep.3 6/30/21 David Garcias Designated Rep.4 6/30/21 Todd Voorhees Designated Rep.5 6/30/21 Michael Lengyel Designated Rep.6 6/30/21 Thomas Doyle Designated Rep.7 6/30/21 Oscar Romo Designated Rep.8 6/30/21 Page 2 of 4 Robert Ziomek Designated Rep.9 6/30/21 Donald Hunter Designated Rep.10 6/30/21 Leon Firsht (Vice Chair) Designated Rep.11 6/30/21 Nominating Authorities are as follows: 1 - Chula Vista Chamber of Commerce 2 - Chula Vista Sports Council 3 - Alliance of Californians for Community Empowerment, San Diego Branch 4 - San Diego and Imperial Counties Labor Union 5 - San Diego County Taxpayers Association 6 - Growth Management Oversight Commission 7 - Parks and Recreation Commission 8 - Sustainability Commission 9 - Chula Vista Fire Chief 10 - Chula Vista Police Chief 11 - Chula Vista Director of Public Works The specific duties of the COC are as follows: 1. Review and comment on each year's Finance Department Report (as defined in CVMC section 3.33.160.A); Measure P Spending Plan (as defined in CVMC section 3.33.160.B); and Auditor Report (as defined in CVMC section 3.33.160.C). 2. Prepare an annual report regarding the Finance Department Report for presentation to the City Council at a public meeting. 3. Work with City staff to identify and apply "best practices" for tracking and reporting on Measure P revenues and expenditures relative to other City revenues and expenditures. Summary of fiscal year 2017 Independent Auditors’ Report on Compliance Revenues and Expenditures Major expenditures in the following categories incurred in fiscal year 2017: Category FY 2017 Expenditures Major Items Fire Services $ 299,600 Fire Vehicles, Fire Equipment Police Services $ 1,578,236 911 Communications System, Police Vehicles Streets $ 340,555 Residential Streets (2,672') Other Infrastructure $ 185,619 Parkway Gym Renovations Bond Sale Expenses $ 46,843 Bond Issuance Costs Total Expenditures $ 2,450,854 Page 3 of 4 Audited Statement of Revenues, Expenditures and Changes in Fund Balance June 30, 2017 Revenues: Local sales and use tax $ 3,906,919 Total Revenues $ 3,906,919 Expenditures: Contracted Services $ 58,183 Repairs and maintenance $ 28,571 Equipment and shared infrastructure costs $ 1,555,598 Capital outlay $ 808,502 Total Expenditures $ 2,450,854 Excess of Revenues Over Expenditures $ 1,456,065 Net Change in Fund Balance $ 1,456,065 Fund Balance as of June 30, 2017 $ 1,456,065 Conclusion The Citizens Oversight Committee notes that this Annual Report refers only to the period from April 1, 2017 to June 30, 2017. During this period, the Committee had just been convened and held two meetings before the end of the fiscal year. Likewise, during this period the Committee began to contemplate the optimal format, content and scope of reports on expenditures, work schedule, and public information efforts required to provide citizens with transparency on the finances associated with the implementation of Measure P. In April 2017, city staff provided a status report to the Committee on the pending Measure P bond issuance. The intent of the bond issuance was to advance the funds necessary to initiate projects listed by the city as critical red assets (those in imminent stages of failure) in the city’s Asset Management Plan. On July 27, 2017, city staff reported to the Committee that the bond issuance had been successful, generating $70,000,000 in net bond proceeds to be used for Measure P projects. Accordingly, all budgets for the Measure P Spending Plan were prepared in compliance with the ordinance, including the net bond proceeds. Page 4 of 4 It’s worth noting that during the period of April 1, 2017 to June 30, 2017, Measure P funds were expended to leverage grant dollars that had been secured by the city for improvements to the Parkway pool and gymnasium, enhancing the scope, scale and quality of the improvements. The Citizens Oversight Committee has reviewed the Independent Auditor’s Report on Compliance with Applicable Requirement prepared by the audit firm of Lance, Soll and Lunghard (LSL), the Measure P Spending Plan, and various expenditure and revenue reports prepared by the city staff. For the fiscal year beginning July 1, 2017, the Committee and the City staff have refined the information and reports that are regularly presented at the Committee’s public meetings. It is anticipated that those reports will be included in the Annual Report of the Committee in subsequent fiscal years. Attachment A – Copy of the Audited Report Attachment B – Fiscal Year 2017-18 Expenditure Report (For Informational Purposes Only) Infrastructure, Facilities and Equipment Expenditure Plan Funding Critical Priorities for a Stronger, Safer Chula Vista Infrastructure, Facilities and Equipment Expenditure Plan 2018 1 Amendment #2 July 2018 Introduction The City of Chula Vista, like many cities throughout the country, is struggling to properly fund our infrastructure needs. The City of Chula Vista (City) has been developing and implementing its Asset Management Program to operate and maintain the City’s natural and built infrastructure. Staff has provided several updates to the City Council on the Asset Management Program. The presentations and related publications can be found at www.chulavistaca.gov/infrastructure. To address the City’s infrastructure needs and other City facilities and services, the City Council placed a funding measure on the November 2016 ballot to address high priority infrastructure projects. On November 8, 2016, Chula Vista voters approved Measure P, authorizing a temporary ½ cent sales tax increase on retail sales within the City for a period of ten (10) years. Staff prepared the Infrastructure, Facilities and Equipment Expenditure Plan to identify the recommended allocation of the temporary ½ cent sales tax revenues which were originally estimated to generate $16 million per year. The updated 2018 revenue estimates are projected to generate $18 million per year. The recommended funding is based on the criteria established through the Asset Management Program which identifies the major citywide infrastructure systems considered in critical need of repair or replacement. Analysis conducted by consultants experienced in evaluating infrastructure system conditions, ranked infrastructure from lowest to highest probability of failure, identified a timeline for repair and replacement, and estimated associated cost. The sales tax revenues generated over the 10 year timeframe could address all infrastructure assets designated with the highest probability of failure which, if not addressed, could result in significant impact to public safety response or availability of highly used community infrastructure. Given the needs and limited availability of funds, the items proposed for funding under this plan represent one-time allocations of funds and not ongoing commitments. Funding of ongoing commitments, such as salary and benefit increases, is not included in the Plan as they would result in continuing financial obligations beyond the ten year temporary tax period. Therefore, this Plan focuses on the areas where one-time funds could be used to address critical deferred maintenance or replacement of city infrastructure improving safety and reducing risk to the City as well as strengthening the City’s overall financial condition by avoiding costly emergency repairs or further deterioration of existing failing infrastructure. The following are the highest priority items for funding: • Pave, maintain and repair neighborhood streets and fix potholes • Upgrade or replace aging police, fire and 9-1-1 emergency response facilities, vehicles and equipment • Replace storm drains to prevent sinkholes • Upgrade irrigation systems to conserve water and save energy • Make essential repairs to older libraries, senior center and recreation centers Infrastructure, Facilities and Equipment Expenditure Plan 2018 2 Amendment #2 July 2018 • Improve our Traffic Signal Systems • Repair our Sports Fields and Courts and Park Infrastructure This Infrastructure, Facilities and Equipment Expenditure Plan also includes long-term financing of approximately $70.8 million in order to expedite the most critically needed repairs or replacements of citywide infrastructure. City Council approved the issuance bonds via Resolution 2017-089 on June 6, 2017. This Plan also provides a component which identifies the potential annual allocations to projects which could be included in the annual City Manager proposed Capital Improvement Budget for City Council consideration and action. Process for Creation of the Plan Asset Management Program (AMP) Since March 2014, the City has been working to enhance its asset management practices to promote effective use of financial and physical resources and to develop a proactive approach to managing infrastructure assets. As part of this effort, the City embarked on developing a comprehensive, citywide Asset Management Program that includes the following asset management systems: • Wastewater Management System • Urban Forestry Management System • Building Management System • Drainage Management System • Parks Management System • Roadway Management System • Fleet Management System AMP Goals The goal of the City’s Asset Management Program is to shift from reactive to proactive planning and management of our infrastructure assets. The effort has helped the City to: • Gain better understanding of the current state of the infrastructure and its future needs • Proactively identify the asset replacement and rehabilitation needs and plan the budget and resources accordingly • Understand the probability and consequence of failure of each asset so that the City can manage high risk assets before failure and minimize the City’s overall risk profile • Minimize the life-cycle cost by incorporating latest technological advances in infrastructure to develop efficient and effective preservation and restoration strategies • Develop a consistent and defendable methodology for prioritizing work and budget expenditure • Focus on high benefit-to-cost ratio to ensure the budget is spent in the right place, for the right reason, at the right time, at the right cost Infrastructure, Facilities and Equipment Expenditure Plan 2018 3 Amendment #2 July 2018 • Be transparent by involving the City Council and the public in the development of the Asset Management Program and the associated decisions It is important for the City to gain a better understanding and quantify current and future asset needs, asset risk profile, appropriate levels of service, cost to provide services, and financial requirements to sustain the delivery of services. City staff has worked to communicate this improved understanding of the infrastructure status with the public and decision makers. This analysis and information has enabled City staff to develop management strategies that deliver the established levels of service while managing individual assets to minimize life-cycle cost with an acceptable level of risk. With this information, the City can better answer the following questions: • Catch Up – What levels of work, resources, and budget are required to bring the asset back to required conditional state to meet the safety, regulatory, and level of service requirements? • Keep Up – Once the asset is caught up, what levels of work, resources, and budget are required to keep up the level of service? • Moving Forward – What levels of work, resources, and budget are required to sustain the level of service? Asset Management Program Advisory Committee To help identify the needs of our community and to evaluate the state of our infrastructure, the City formed the Asset Management Program Advisory Committee (AMPAC) in March 2014. The committee continues to provide input into setting priorities for the Asset Management Program. Members of the AMPAC are residents, business owners, community leaders, and stakeholders. AMPAC members visited various asset management systems and observed and discussed the issues associated with each system. AMPAC reviewed the City’s overall Asset Management Program methodology and helped to guide and reach consensus on how to address infrastructure deficits. A technical committee was formed within AMPAC to further engage the public in the understanding and review of the asset management methodologies and logic used to define preservation and restoration costs and schedules. A comprehensive inventory of assets took place for each asset management system. Where accessible, assets were visited and their conditions were assessed. Based on the condition, actions required to restore the asset were identified, and the cost and timing were estimated. Through assessment of risk (probability and consequence of failures), activities were prioritized and communicated regarding urgency and the financial and resource requirements. Public Outreach and Public Opinion Surveys In July and August 2015, the City of Chula Vista engaged a research firm to conduct a public opinion survey to identify resident priorities and secure input on potential local funding mechanisms (bond or Infrastructure, Facilities and Equipment Expenditure Plan 2018 4 Amendment #2 July 2018 sales tax) to upgrade, repair and maintain critical infrastructure. In addition, a survey mailer was distributed to 54,000 households and an online version posted on the City website from January through May 2016 to secure broad public input on infrastructure priorities. More than 3,000 responses were received. Public Opinion on Prioritizing Infrastructure Projects Infrastructure, Facilities and Expenditure Plan With the information gathered through the Asset Management process and community input, staff developed this Plan taking into account projected available funding, priorities and timing considerations. The actual allocations will be dependent on updated engineering cost estimates, project specific criteria and available funding at the time the individual projects are proposed. The following table presents the Infrastructure, Facilities and Expenditure Plan by Major Category. On page 14 of this Plan is a 10-year outlook by fiscal year which includes long-term financing to expedite the most critically needed repairs/replacement of citywide infrastructure. Infrastructure, Facilities and Equipment Expenditure Plan 2018 5 Amendment #2 July 2018 Infrastructure, Facilities and Equipment Expenditure Plan (By Major Category) Plan Implementation The ballot measure approved by the voters is anticipated to generate an estimated $186 million over a 10-year period. The projected revenues from the sales tax measure will address the items which are considered high risk and in critical need of repair or replacement. The estimated revenues will also address approximately 11% of the assets identified as having medium probability of failure. The measure provides that any proposed expenditures of new sales tax revenues in the initial year will be presented in a form consistent with this Plan as budget amendments for City Council consideration. For each subsequent year, the spending plan, after review by a Citizen Oversight Committee, will be included in the City Manager’s proposed budget for Council consideration as part of the annual budget process. The measure requires that expenditure of new sales tax revenues be tracked in a variety of ways. First all new revenues will be accounted for in the General Fund as a separate line item. Second, an independent audit of measure revenues and expenditures will be performed and presented for public review. Finally, a Citizen’s Oversight Committee will review all proposed expenditure plans and all audits. Infrastructure, Facilities and Equipment Expenditure Plan 2018 6 Amendment #2 July 2018 Note: This Plan is intended to guide City expenditures consistent with its terms. It does not, however, constitute a binding legal commitment on the City Council to approve any of the expenditures proposed herein. Provided that all proposed expenditures continue to be for City infrastructure, facilities and/or equipment, this Plan may also be updated or amended from time to time by City staff, or by action of the City Council, in order to address changed priorities, standards and/or funding availability. There shall be no third party beneficiaries to the terms of this Plan. This Plan does not modify the terms of the sales tax measure. To the extent of any conflict between the terms of this Plan and the sales tax measure, the terms of the sales tax measure shall govern. Summary Description of Major Infrastructure Categories To follow are descriptions of the major infrastructure categories within the Expenditure Plan. Included within several of the categories described below is an emphasis on repairing and replacing existing inefficient systems and equipment with newer, more efficient systems. Funding for efficient systems has been incorporated into the existing funding for police facility repairs, sports courts and fields, park infrastructure, recreation and senior centers, libraries, and other public buildings. Specific projects will include: citywide lighting upgrades; citywide irrigation upgrades; citywide HVAC equipment replacement; and other facility and park efficiency upgrades. The projects will be consistent with the priorities laid out in the original Measure P Expenditure Plan as well as the City's Smart Cities Plans. The projects will extend the life of the City's facilities and parks, allow for easier and more efficient maintenance, and provide flexibility to allocate proper maintenance funds are in place to "keep up" with ongoing maintenance on newly repaired facilities. Street Pavement: One of the greatest challenges a City faces is maintaining, preserving and restoring its paved streets. The City of Chula Vista utilizes the Streetsaver Pavement Management System to develop a multi-year pavement preservation program. The program has primarily been focused on sustaining more heavily traveled major arterial and collector streets in good condition. Through the Pavement Management System, city streets are given a Pavement Condition Index (PCI). The purpose of the pavement management system is to enable the City to use its pavement dollars in the most cost effective manner so that the overall pavement condition is as good as possible. The pavement preservation approach significantly prolongs the life of existing pavements for a fraction of what it would cost to rehabilitate the street once it reached failure. Unfortunately, local/residential streets in many neighborhoods across the City have reached failure and cannot be addressed through preservation strategies. Additional information is available in the Roadway Assessment Plan located at www.chulavistaca.gov/infrastructure. Infrastructure, Facilities and Equipment Expenditure Plan 2018 7 Amendment #2 July 2018 Pavement Condition Index PCI = 21 PCI = 40 PCI = 68 PCI = 75 PCI = 95 Other Infrastructure (Storm Drains, Sidewalks, Trees, Drainage Systems) Much of the City’s storm drain system is more than 50 years old. There are approximately 13 miles of corrugated metal pipes (CMP) located in the City of Chula Vista. Some of the CMP have been deteriorating due to their age and corrodible nature of the material. According to the 2005 condition assessment data, 1.8 miles of CMPs were recommended to be lined with CIPP liner and 0.4 miles of CMP were recommended to be replaced immediately. In order to accelerate the replacement of CMP and address infrastructure needs in Western Chula Vista, the City issued $10.5 million in debt but despite the City’s effort to reline and replace as much as possible of the problematic CMP based on the 2005 study, not all pipe failures could be predicted. In February 2015, a CMP located near one of the elementary schools failed and created a sinkhole. In order to prevent future failures and to drive lower life-cycle cost, the City utilized the asset management strategies to identify which CMPs have a greater risk of failing. As a result, the City repurposed $1.2 million from streets to fund CMP replacement or lining. Additional information on the City’s Drainage system is located in the Drainage Asset Management Plan located at www.chulavistaca.gov/infrastructure. Infrastructure, Facilities and Equipment Expenditure Plan 2018 8 Amendment #2 July 2018 Traffic Signal System: Proposed funding could advance traffic signal replacements and upgrades that focus on improving two major objectives: safety and performance. Each objective listed has a direct correlation to enhancing safety at intersections or of City roadways while also improving efficiency and operability of the traffic signal systems. Tax measure funds could also be used as matching funds for federal, state and local grants. Improvements could include: Replacement of aging or legacy traffic controllers and signal cabinet and equipment Replacement of rusted, faded or missing traffic signal back-plates or signal heads Replacement of obsolete pedestal-mounted traffic signals to overhead mounted traffic signals Repair and/or replacement of broken inductive pavement loops and failing video cameras Converting non-actuated intersections to actuated Installation of pedestrian countdown indications and ADA compliant push buttons citywide Replacement of obsolete 8” traffic signal lamps to standard 12” traffic signal lamps Installation of Bicycle Detection System Citywide Replacement of legacy communications equipment and expansion of City Fiber Optics, Wireless, and/or Twisted Pair Communications Expansion of Adaptive Signal System Installation of Traffic Monitoring Devices: o Closed-Circuit Television (CCTV) Cameras at intersection along Major Trolley, Freeway interchanges, or major cross streets in the City of Chula Vista o Expansion of Data Collection Systems to actively monitor Level-of-Service of City Streets o Changeable Message Sign System along Main Street to mitigate special event traffic for Sleep Train Amphitheater o Installation of Traffic Calming Devices Comprehensive Coordination Retiming Project Citywide Fire Response Vehicles (Apparatus): The Fire Department’s fire apparatus fleet is currently experiencing excessive years of service. This has led to increased downtime, decreased reliability, and obsolete safety features. The Fire Department and Public Works Department are challenged on a daily basis with maintaining an adequate fire apparatus fleet (frontline and reserve) due to the above factors. The current fleet downtime report shows, for every five days a fire apparatus is in service, it then requires one full day out of service for maintenance and repair. Fire apparatus replacement standards call for 10 to 12 years for front line service with five years in reserve capacity. Over half (10 of 17 fire apparatus) of the fire apparatus fleet exceeds 12 years of service, three of which are beyond 20 years of service. Funds could be used to replace Fire Engines and Fire Trucks that are overdue for replacement by excessive maintenance expenses or obsolete equipment improving response times. Infrastructure, Facilities and Equipment Expenditure Plan 2018 9 Amendment #2 July 2018 Fire Equipment: Major fire equipment needs include radio communications equipment, mobile data computer (MDC) communications equipment, and respiratory protection breathing apparatus. The City of Chula Vista participates in the Regional Communication System (RCS), which provides public safety and public service radio communications to the San Diego County area. Federal Regulations, require the upgrade of the RCS to become compliant. This requires its users to upgrade their handheld, vehicle mounted, and dispatch radios to match the system backbone upgrade. The Fire Department also uses mobile data computers (MDCs) to communicate critical emergency incident information between response units and dispatch. These MDCs are ruggedized, military grade laptops to withstand use during emergency response. These MDCs are beyond their useful life, exceeding 10 years old and also no longer meet new operating system requirements to properly communicate with dispatch. The Fire Department is required to provide and maintain proper respiratory protection breathing apparatus equipment for firefighting activity. The current fleet of breathing apparatus is between 13 to 15 years old and beyond the useful life. This has led to increased downtime, decreased reliability and obsolete safety features. Breathing apparatus are utilized when fighting fires and critical to the protection of firefighter personnel. Police Equipment: Major equipment needs for the Police Department include body worn cameras, video management system and replacement of network servers. Use of body worn cameras has helped the Police Department gather more evidence leading to successful prosecution of cases, as well as protecting both the officer and citizens from allegations of excessive force or misconduct. The video management system will enable the Police Department to view recordings from different cameras when conducting investigations and responding to calls. In order to keep up with technology, network servers will be updated in 5 year increments. Fire Station Repairs/Replacements: The Fire Department currently operates nine fire stations to provide a network of emergency response service delivery. Three of these fire stations are well beyond their service life. Fire bay doors must be enlarged to accommodate new fire apparatus and extensive termite treatment and repair is needed. In addition, these fire stations are not compliant with seismic building codes. Also, as emergency response volume increases beyond the current network of response capacity, existing Fire Station 4 will require expansion to accommodate a secondary response unit in order to meet the service delivery demand. Funding is needed in order for the expansion to move forward and improve response times to the community. Infrastructure, Facilities and Equipment Expenditure Plan 2018 10 Amendment #2 July 2018 Police Vehicles: There are 128 police vehicles in the Police Department. The vehicles in this fleet are technologically complex and specially outfitted for law enforcement work. In addition to being very sophisticated pieces of equipment they are subjected to very high levels of utilization. Approximately 41% of the fleet is identified as needing replacement due to excessive repairs from high mileage and heavy use. The failure of operating patrol vehicles would impact response times to the community. Police Facility Repairs: The Police facility is 12 years old and is in relatively good condition. Although, the facility is in good condition it is given the highest rating possible for Consequence of Failure. This is because the facility operates 24 hours a day, 7 days a week. The Asset Management Plan did identify a few items which need immediate attention to avoid operational impacts with the most immediate being the replacement of the heating and air conditioning system. Failure of the system could cause disruption to critical service delivery and the ability to dispatch police personnel. Public Safety Computer Aided Dispatch System (CAD): The Computer Aided Dispatch (CAD) system is a critical Information and Technology (IT) component, which serves as the lynchpin of the 911 emergency service frame work for the police department. CAD is critical because it is used to dispatch police officers to citizens’ calls for service, and its efficiency and performance directly impact response times and officer safety. In 2015, the police department processed 97,632 calls for service in the CAD system. The department’s CAD system is also the central repository for all records and data related to calls for service. It is a key performance measurement tool used by supervisors and managers to make important tactical and strategic decisions. Finally, the CAD system’s reliability and stability are critical because it must have continuous availability. In short, CAD is the virtual and technical heart of all police department operations, especially pertaining to emergency service delivery. Public Safety Regional Communications System (RCS): The Regional Communications System (RCS) provides public safety and public service radio communications service to San Diego County, Imperial County, 24 incorporated cities, and a multitude of other local, state, federal and tribal government agencies in the San Diego County/Imperial County Region. The RCS infrastructure is approaching the end of its life cycle and must be replaced. The County of San Diego has been working with member RCS partner agencies to plan for the replacement of the RCS system with a “Next Generation” public safety interoperable communications system which will comply with Federal Communications System (FCC) and the national Association of Public Safety Communications Officials standards. These regulations set in place standards for communication systems which allow for interoperability between different cities, agencies, and various state and federal agencies. This has been done to ensure that during emergency events, various public safety and emergency response personnel can communicate with each other. The City of Chula Vista currently has Infrastructure, Facilities and Equipment Expenditure Plan 2018 11 Amendment #2 July 2018 737 radios operating on the RCS. Based upon the radio count for the City, the approximate cost to the City for participating in the Next Gen RCS project would be $4.5 million, not including financing cost. This does not include the mandatory radio and equipment upgrades that would be needed at the City. Other City Vehicles: The “Other City Vehicles” comprises the remaining vehicles in the City’s inventory and supports all other City provided services with the exception of those supporting the wastewater section. These vehicle replacements have been deferred for many years resulting in excessive repair costs. The “out of service” rates for many of these vehicles are at record highs impacting staff’s ability to provide services to the community. Funding is needed to replace these vehicles (including lawnmowers, pick-ups, dump trucks, forklifts, etc.) and help the City move toward a more environmentally friendly and economically efficient fleet composition reducing emissions, fuel and related operating costs. In addition, this category includes the Fleet Infrastructure project for replacement of fuel systems, installation of EV charging stations, a heavy duty in-ground lift and replacement of the City’s obsolete fleet information management system. Sports Courts and Fields: There is a high demand for use of the City’s various sports fields. Most sports fields are reserved for City programs coordinated through the Youth Sports Council. The Youth Sports Council, which represents 22 member organizations in the City of Chula Vista, was formed in 1989 to assist the City in coordinating youth sports programs and allocate field use in the City. Due to the combination of budgetary cuts and water use restrictions, the City’s sports fields are overdue for renovation including re-seeding, aeration, fertilizing, and in some cases sod replacement. The Public Works department prepares a Field Management Report which identifies the condition of the various fields. The current Field Management report, located at www.chulavistaca.gov/infrastructure identified four fields that are closed due to poor condition of the fields. Another 20 were classified as fair condition but at risk of deteriorating further. This significantly limits the number of fields available to the various organizations providing youth sports activities in the City of Chula Vista which includes participation of over 10,000 kids. With additional funding, the sports fields could be brought back to good standings and available for field allocation. In addition, funds could be allocated to upgrade the irrigations systems to a smart system allowing for efficient and effective water allocation which would assist in keeping the fields healthy even through the drought. In addition to the sports fields, there are a total of 62 tennis courts and basketball courts. Based on the most recent Court Management Report, located at www.chulavistaca.gov/infrastructure a total of 31 courts are considered in fair condition due to worn surfaces, visible cracks or separation and lifting which will require replacement. Infrastructure, Facilities and Equipment Expenditure Plan 2018 12 Amendment #2 July 2018 Park Infrastructure: The City owns and manages 56 parks that cover approximately 560 acres. The largest park, Rohr Park, covers nearly 60 acres. The asset management study identified several assets under the Park Infrastructure category which included items such as barbeque grills, benches, drinking fountains, irrigation controls, lights, picnic tables, play structures, playground surfacing, signage, trash bins, etc. This Infrastructure, Facilities and Equipment Expenditure Plan recommends funding assets identified in the AMP which are beyond their service life and in need of repair or replacement. Additional details are available in the Parks Asset Management Plan located at www.chulavistaca.gov/infrastructure. Recreation and Senior Centers: In 2015, there were nearly 800,000 visits to our recreation facilities participating in sports, recreation, senior programs and other activities. With nine recreation centers, two aquatic facilities and 56 parks, the Recreation Department offers a myriad of opportunities for everyone to enjoy. Due to the high volume use of these facilities any interruption or reduction in their availability directly impacts the City’s residents. Additional funds could be used to replace roofs, water and waste water plumbing, heating and air conditioning elements that have all reached or exceeded your expected service life. More specifically, at the Norman Park Senior Center the condition assessment indicates that there is a need to repair the perimeter exterior eaves, paint the interior and exterior of the building, repair the kitchen and the restroom. At Loma Verde Recreation Center the pool pump system, decking, lighting and shower areas are also in need of repair. The City’s newest recreation facilities, Salt Creek and Montevalle, are now over 10 years old and are beginning to experience heating and air conditioning failures and are in need of floor resurfacing throughout the gyms and classrooms. Other facilities, such as the Women’s Club, are also in critical need of repair or replacement. Civic Center Library and South Chula Vista Library: The Chula Vista Civic Center Library opened its doors in 1976 and is celebrating its 40th Anniversary. The Civic Center Library and South Chula Vista Library are highly valued and well used by the community. Funding for the Library Department has been focused on increasing access to services and materials. Over the years, through fundraising efforts by the Friends of the Chula Vista Library and Chula Vista Public Library Foundation as well as State grants, the City has been able to do some cosmetic upgrades to the interior of the buildings. At this point, there is a need to address some more significant infrastructure repairs such as the roof, water and waste water plumbing, bathroom upgrades, heating and air conditioning systems that have all reached or exceeded their expected useful life. Other Public Buildings: (Animal Care Facility, Living Coast Discovery Center, Ken Lee Building) In addition to the buildings discussed previously, there are other public buildings such as the Animal Care Facility, Living Coast Discovery Center, and Ken Lee Building which are also in need of heating and air conditioning replacements, roof and plumbing repairs, flooring replacements, restroom renovations and upgrades to meet ADA standards. Infrastructure, Facilities and Equipment Expenditure Plan 2018 13 Amendment #2 July 2018 Citywide Network Replacement The overall computer network which provides all the connectivity between PC’s, servers, phones and other network attached devices throughout the City is outdated with 20% of the equipment beyond end-of-life status, and a majority of the rest of the equipment within a year of end-of-life status. Due to advancements in technology the City is proposing a complete restructuring of the City’s computer network in order to bring it up to industry standards in terms of: 1) Capability to handle high-volumes of data traffic; 2) Provide industry standard reliability and redundancy to ensure near 100% up-time across the network; and 3) To ensure high levels of security and resistance to modern day malware/hacking attacks. Measure P funds will be used to upgrade the network, which will directly benefit the community by allowing for Smart City functionality which will reduce traffic congestion on streets, reduce associated carbon emissions, enable enhanced energy savings in City buildings, provide advanced citizen engagement through data sharing and capabilities of virtual City Hall, and enable enhanced security at City parks and other locations. In addition to updating the City’s network, the Public Works Department deploys approximately 45 laptops in the field in order for crews to be able to receive work orders in the field, and then capture data regarding issues they see in the field back into our asset management systems. The current fleet of laptops is over 5 years old and only has 3G wireless modems which allow them to transmit data back to the Public Works Department. 3G’s data footprint in Chula Vista is shrinking due to wireless carriers focusing on 4G and 5G deployments. There are many areas in the eastern portion of Chula Vista which do not have 3G connectivity. This means crews must return back to the Public Works Department to enter data. Types of data transmitted include photos and videos which require high-speed connections. Additionally, older laptops are limited in terms of processing speed and memory, which affects overall productivity of the laptop in a data rich environment. Measure P funds will be used to replace these laptops which will provide time savings and better work productivity allocating more time for the crews to be out in the field serving the public. Citywide Telecommunications Measure P funds will be used to upgrade its telecommunications system which is nearly 20 years old. Although functioning, the back-end equipment required to keep the phone system working is no longer manufactured. This requires the City to find replacement parts through used equipment if any equipment fails. Due to the age of the phone system, it is becoming extremely difficult to find used equipment to keep the system working. The phone system is also very limited in terms of how it can be used in a modern business environment. New modern systems are run over a computer network (Voice Over I.P. – VOIP) rather than by an analogue system. Analogue systems have significant limitations on how a phone system can be used, while more modern systems allow for video conferencing, computer screen sharing, call following (“desk phone” can be accessed regardless of location), and other features which increase productivity and responsiveness for employees to the public. An updated telecommunications system will also significantly reduce the risk of systematic failure. Infrastructure, Facilities and Equipment Expenditure Plan 2018 14 Amendment #2 July 2018 Infrastructure, Facilities and Equipment Spending Plan One-half cent Sales Tax Revenues over 10 year period July 2018 Revision ESTIMATED Fiscal Year 2018-19 Estimated Revenues: A Estimated 1/2 cent Sales Tax Revenues 18,085,000$ ESTIMATED TOTAL REVENUES 18,085,000$ Proposed Expenditures B Fire Vehicles 2,807,500$ C Police Vehicles 1,003,000$ Total Public Safety Vehicles 3,810,500$ D Non-Safety City Vehicles (i.e. Public Works Crews) 1,749,000$ E Fleet Infrastructure -$ Total Non-Safety City Vehicles 1,749,000$ F Fire Equipment (i.e. breathing apparatus, Radios etc) -$ G Police Equipment (i.e. body worn cameras, video camera equip etc)187,384$ H Police Communications & Dipatch System 86,153$ Total Public Safety Equipment 273,537$ I Fire Station Repair/Replacements 3,030,855$ J Police Facility Repairs 492,000$ Total Public Safety Buildings 3,522,855$ K Recreation Centers and Senior Center -$ L Civic Center and South Chula Vista Libraries -$ M Other Public Bldgs (i.e. Animal Care Facility & Living Coast DC)436,000$ Total Other Public Facilities 436,000$ N Sports Courts and Fields -$ O Park Infrastructure 1,550,000$ P Street Pavement (Arterials/Collectors/Residential)-$ Q Traffic Signal System (Fiber Network)-$ R Other Infrastructure (Storm Drains, Sidewalks, Trees etc)-$ S Citywide Network Replacement 35,700$ T Citywide Telecommunications -$ Total Infrastructure 1,585,700$ Projects to be Financed through Annual Capital Lease Payments U Police Communications & Dipatch System 86,377$ V Regional Communications System (RCS) 350,000$ W Fire Response Vehicles 385,000$ Total Public Safety Capital Lease Pmts 821,377$ TOTAL EXPENDITURES 12,198,969$ Bond Proceeds: X Bond Proceeds -$ Y Cost of Issuance -$ TOTAL BOND PROCEEDS -$ Bond Debt Service: Z Debt Service Principal 5,330,000$ AA Debt Service Interest 2,790,250$ TOTAL DEBT SERVICE 8,120,250$ Administrative Expenses: AB Audit 5,000$ AC Bond Administration 6,700$ TOTAL ADMINISTRATIVE EXPENSES 11,700$ 1 Audited Total 2 Projected Total Measure P - New Projects (Proposed)CIP # Facility (Project) Description Condition Score Cost Estimate Condition of FacilityGGV0232 Police Facility Repairs Police Facility Access Management System 100,000$ GGV0232 Police Facility Repairs Police Facility P.A. system replacement 20,000$ GGV0230 Fire Stations Repair/Replacement Replace failing Plymovent Exhaust Recovery System $ 200,000 GGV0234 Public Building Repairs (PW Garage) Replace failing Plymovent Exhaust Recovery System $ 50,000 Citywide Gate Drive Replacement:GGV0234 1. Public Building Repairs (3) $ 36,000 GGV0230 2. Fire Stations Repair/Replacement (6) $ 72,000 GGV0232 3. Police Facility Repairs (4) $ 72,000 New Rohr Park Restrooms - Park Infrastructure Replace two failing restrooms at Rohr Park. Frequent plumbing calls, termite damage, roof leaks, and drainage issues $ 800,000 Numerous work orders forrestrooms due to old cast iron waste lines. Structure integrity failing. 20 WO FY 17/18New Fire Station 2 Fueling Tank Replacement - Fire Stations Repair/ReplacementCurrent underground fuel tank 30 years old at end of useful life $ 1,500,000 End of useful life for fuel tanks,only diesel fuel in central are of cityPRK0326 Citywide Park InfrastructureReplace existing destressed park pathway lights $ 725,000 Replace failing light standards at parks citywide; Winding Walk Park - will replace 40 pathway lights dueto rusted light basesPRK0326 Citywide Park InfrastructurePath/walkway repairs and ADA access Citywide parks $ 500,000 Repair numerous walking paths atparksGGV0234 Other Public Buildings Plumbing replacement and retrofit $ 500,000 Plumbing fixtures aging beyonduseful life at many facilities. Replace with new water efficient fixturesGGV0234 Other Public Buildings - Public Works Replace failing boiler and chiller at Public Works $ 350,000 Replace failing assets; energy consumption can be reduced with more efficient unitsGGV0232 Police Facility Repairs Replace failing boilers and chillers at Police $ 400,000 Replace failing assets; energy consumption can be reduced with more efficient unitsGGV0231 Other Public Buildings - South Chula Vista LibraryReplace failing boiler and chillers at South Chula Vista Library $ 250,000 Replace failing assets; energy consumption can be reduced with more efficient unitsReplace failing gate motors, frequent service calls, past useful life with high usage36 WO in 6 months for gate drive issues. Various gates are at end or nearing end of useful life. Recommendation to replace 13 sites Citywide Page 1 of 2 Measure P - New Projects (Proposed)CIP # Facility (Project) Description Condition Score Cost Estimate Condition of FacilityPRK0326 Other Public Buildings - Park Infrastructure Replacement of drinking fountains at city parks $ 250,000 Drinking fountain and drainagerepair or replacement; 23 WO FY17/18PRK0329 Park Infrastructure Lauderbach Park repairs and improvements; $1m CAYouth Soccer grant received will be used to maximize impact of grant funding $ 250,000 Estimated completion Fall 2020New Park Infrastructure Max Field / Loma Verde Accessibility Study $ 100,000 Estimated completion dateSummer 20196,175,000$ Total New ProjectsPage 2 of 2 Measure PCitywide Infrastructure, Facilities and Equipment Expenditure Plan1/2 cent Sales Tax Revenues over 10 year periodSummary Table as of 6/30/1810-YearTo DateTo DateTotal by Major Category Timeframe Allocations Q1 Q2 Q3 Q4 TotalsREVENUES:ASales Tax Revenues186,299,869$ 21,765,919$ 3,906,919$ 4,735,687$ 5,046,518$ 3,418,294$ -$ 13,200,499$ 17,107,418$ BInvestment Earnings-$ -$ -$ 4,327$ 174,124$ 124,821$ 117,038$ 420,310$ 420,310$ Total Revenues186,299,869$ 21,765,919$ 3,906,919$ 4,740,014$ 5,220,642$ 3,543,115$ 117,038$ 13,620,809$ 17,527,728$ EXPENDITURES:CFire Stations Repairs/Replacement22,839,549$ 13,046,000$ 10,911$ -$ -$ 1,850$ 21,190$ 23,040$ 33,951$ DFire Response Vehicles19,847,580$ 2,360,080$ 113,625$ 342,669$ 306,722$ 1,838,568$ 76,056$ 2,564,014$ 2,677,639$ EFire Safety Equipment 5,197,913$ 1,385,000$ 175,064$ -$ 13,292$ 69,143$ 98,310$ 180,745$ 355,809$ Total Fire Services47,885,042$ 16,791,080$ 299,600$ 342,669$ 320,014$ 1,909,560$ 195,555$ 2,767,799$ 3,067,399$ FPolice Response Vehicles12,951,470$ 2,262,700$ 168,703$ 590,279$ 324,720$ 401,730$ 503,813$ 1,820,542$ 1,989,245$ GPublic Safety Communication Systems8,624,832$ 2,302,619$ 1,400,773$ 177,107$ 70,885$ 59,202$ 370,159$ 677,353$ 2,078,126$ HPolice Facility Repairs1,509,000$ 1,509,000$ 8,760$ -$ 44,328$ 42,828$ 97,154$ 184,310$ 193,070$ Total Police Services23,085,302$ 6,074,319$ 1,578,236$ 767,386$ 439,932$ 503,761$ 971,126$ 2,682,205$ 4,260,441$ IStreets24,474,861$ 15,882,566$ 340,555$ -$ -$ -$ 2,041,877$ 2,041,877$ 2,382,431$ JOther Public Infrastructure14,154,295$ 9,400,000$ -$ -$ -$ 87,156$ 37,760$ 124,916$ 124,916$ KSports Fields and Courts16,966,595$ 4,585,000$ 73,718$ -$ -$ 43,560$ 161,412$ 204,972$ 278,690$ LNon-Safety Vehicles11,195,100$ 3,818,000$ -$ -$ 56,070$ 438,615$ 653,111$ 1,147,796$ 1,147,796$ MPublic Facilities13,100,000$ 13,100,000$ 111,901$ 23,881$ 104,126$ 21,544$ 329,175$ 478,726$ 590,627$ NTraffic Signal Systems7,000,000$ 3,000,000$ -$ -$ -$ 64,377$ -$ 64,377$ 64,377$ OPark Infrastructure7,682,740$ 5,750,000$ -$ -$ -$ -$ 56,305$ 56,305$ 56,305$ PCitywide Network Replacement2,045,000$ 2,045,000$ -$ -$ -$ 1,037,434$ 921,037$ 1,958,471$ 1,958,471$ QCitywide Telecommunications2,000,000$ 2,000,000$ -$ -$ -$ 1,191,091$ -$ 1,191,091$ 1,191,091$ Total Infrastructure98,618,591$ 59,580,566$ 526,174$ 23,881$ 160,196$ 2,883,777$ 4,200,677$ 7,268,530$ 7,794,704$ Total Proposed Allocations169,588,935$ 82,445,965$ 2,404,010$ 1,133,936$ 920,142$ 5,297,098$ 5,367,358$ 12,718,534$ 15,122,544$ RCity Staff Time-$ -$ -$ 41,263$ 126,562$ 205,543$ 198,762$ 572,130$ 572,130$ Total City Staff Time-$ -$ -$ 41,263$ 126,562$ 205,543$ 198,762$ 572,130$ 572,130$ SDebt Service Principal & Interest78,234,834$ 7,874,334$ -$ -$ 845,959$ -$ 7,028,375$ 7,874,334$ 7,874,334$ Total Debt Service Expenses78,234,834$ 7,874,334$ -$ -$ 845,959$ -$ 7,028,375$ 7,874,334$ 7,874,334$ TAudit -$ -$ -$ -$ -$ 5,000$ -$ 5,000$ 5,000$ UBond Administration-$ -$ 46,843$ -$ -$ -$ 6,700$ 6,700$ 53,543$ VCost of Issuance563,210$ 563,210$ -$ 553,023$ -$ -$ -$ 553,023$ 553,023$ Total Administrative Expenses563,210$ 563,210$ 46,843$ 553,023$ -$ 5,000$ 6,700$ 564,723$ 611,566$ Total Expenditures248,386,979$ 90,883,509$ 1 2,450,854$ 1,728,222$ 1,892,663$ 5,507,641$ 12,601,195$ 2 21,729,721$ 24,180,575$ Notes:1Audited Total2Unaudited Totals Prior FYTotalsFY 2017-18Total CategoryCIP #Facility (Project)Description StatusMeasure P AllocationEst. Completion DatePublic Safety VehiclesNAFire VehiclesFire VehiclesIn Progress2,115,680$ Spring & Summer 2019Public Safety VehiclesNAPolice VehiclesPolice VehiclesIn Progress2,262,700$ Winter 2018Non-Safety City Vehicles NA Non-Safety City Vehicles Public Services Fleet and Public Works Equipment In Progress 2,818,000$ Winter 2018Non-Safety City Vehicles GG235 Non-Safety City Vehicles Fleet Infrastructure (Replacement of fuel stations) In Progress/Design Phase 1,000,000$ Civic Center Employee/Public Works EV Chargers Complete; Police EV Chargers in progress, estimated completion Summer 2018. Replacement of fuel stations anticipated to be completed by Winter 2019Fire Equipment NA Fire Equipment Rescue airbag replacement, radios, etc. In Progress 1,385,000$ Breathing Apparatus was purchased using FEMA Grant Funds, however other fire equipment is anticipated by Fall 2018Public Safety BuildingsGG232Police Facility RepairsReplacement of bulletproof glass in jail cellCompleted9,000$ CompletedPublic Safety Buildings GG232 Police Facility Repairs Building Automation Systems (BAS) Design Phase 1 of 3 500,000$ Video Management Camera System- Phase 1 in progress. BAS anticipated completion Spring 2019Public Safety BuildingsGG232Police Facility RepairsFire Protection SystemCompleted110,000Spring 2018Public Safety BuildingsGG232Police Facility RepairsElectrical Service & Distribution (VFD)Design Phase 1 of 3350,000$ Summer 2018Public Safety Buildings GG232 Police Facility Repairs Turbocor HVAC Completed 40,000$ Completed emergency replacement of Turbocor Unit 1 & 2Public Safety Buildings GG232 Police Facility Repairs Various energy efficiency projects In Progress Phase 1 500,000$ LED Lighting/HVAC projects in progress, estimated completion Spring 2019Public Safety Buildings GG230 Fire Stations Repairs/ReplacementsFire Station 5: Secure properties, design and constructRFQ/Consultant /RFQ Design 7,633,119$ Winter 2020Public Safety Buildings GG230 Fire Stations Repairs/ReplacementsFire Station 9: Secure properties, design and constructRFQ/Consultant /RFQ Design 7,633,119$ Winter 2020Project Status UpdatesMeasure P - In progressPublic Safety VehiclesNon-Safety City VehiclesFire EquipmentPublic Safety BuildingsInfrastructureUpdated 7/12/2018Page 1 of 4H:\PublicWorks\Eric\7.19.18\Files\Measure P Project Status Update-7.12.18 CategoryCIP #Facility (Project)Description StatusMeasure P AllocationEst. Completion DateInfrastructure NA Sports Courts and FieldsIrrigation and controller changeover at lighted Fields (5 Parks) Construction 85,000$ Fall 2018•Chula Vista Community Park (January 2018)•Discovery Park (January 2018)•Terra Nova Park (April 2018)•Rohr Park (In Progress) •Eucalyptus Park (In Progress) Infrastructure PR327 Sports Courts and FieldsIrrigation and controller changeover Citywide sports fieldsDesign Phase 2,000,000$ Fall 2019Infrastructure PR327 Sports Courts and FieldsSport complex amenities: multipurpose fields, bleachers, handrails Design Phase 1,500,000$ Spring 2020Infrastructure PR327 Sports Courts and Fields Resurfacing 38 courts Citywide In Progress 200,000$ Summer 2018, Three courts remain•Heritage•Sunridge•HorizonInfrastructurePR327Sports Courts and FieldsRohr Park: Reconstruction of Basketball CourtsBidding300,000$ Spring 2019Infrastructure NA Sports Courts and FieldsVarious energy efficiency projects. Citywide sports courts and fields lighting. Effort has not commenced 500,000$ Summer 2020Infrastructure GG228 Park InfrastructureParkway - Replacement of Pool Decking and interior and exterior wall repairs and painting. Completed 250,000$ CompletedInfrastructure PR326 Park InfrastructureReplacement of Citywide playgrounds and resilient surfacingDesign Phase 1,500,000$ Winter 2019InfrastructurePR326Park InfrastructureSmart controllers, irrigation, drainage Citywide Design Phase2,000,000$ Fall 2020Infrastructure PR326 Park InfrastructurePark asset replacements: barbeque grills, benches, drinking fountains, picnic tables, lights In Progress 500,000$ Fountain replacement project is at bidding stage, BBQ grills ordered. Estimated completion Summer 2019Infrastructure PR326 Park InfrastructurePath/walkway repairs and ADA access Citywide parks and parking lots In Progress 1,000,000$ •Discovery - (Completed)•Greg Rogers - (Completed)•Voyager Park - (Completed) •Reinstra Park Staricase demotion complete; next phase - ADA Study •Rohr Jogging Trail - Summer 2018 Remaining Parks to be completed Spring 2019Infrastructure NA Park InfrastructureVarious energy efficiency projects. Citywide park pathway lighting. Effort has not commenced 500,000$ Summer 2020InfrastructureSTL421/STL427 Street Pavement Pavement rehabilitation on various streets based on recommendations from City's Pavement Management System for streets with pavement condition index (PCI) ranging from 0-25 Phase 1 of 2 7,132,566$ Completed Floyd Avenue in January 2017.Remaining streets estimated to be completed by Winter 2018.Infrastructure STL430 Street Pavement Pavement rehabilitation on various streets based on recommendations from City's Pavement Management System for streets with pavement condition index (PCI) ranging from 0-25Phase 2 of 2- Design; Planned Advertise Date in 09/2018; Council date TBD 8,750,000$ Estimated completion- early Winter 2019Updated 7/12/2018Page 2 of 4H:\PublicWorks\Eric\7.19.18\Files\Measure P Project Status Update-7.12.18 CategoryCIP #Facility (Project)Description StatusMeasure P AllocationEst. Completion DateInfrastructureTF408Traffic Signal System-Fiber NetworkTraffic signal replacements and improvementsDesign Phase I3,000,000$ Summer 2018Infrastructure DR209Other Infrastructure - CMP Rehabilitation Outside ROWRehabilitation of aged Corrugated Metal Pipe (CMP) and other storm related repairs outside ROWPhase 1- Construction Began 3/12/18 1,121,000$ Winter 2018Infrastructure DR211Other Infrastructure - CMP Rehabilitation Outside ROWRehabilitation of aged Corrugated Metal Pipe (CMP) and other storm related repairs outside ROWPhase II - Construction; Council Award Date 7/17/18 5,639,000$ Spring 2019Infrastructure DR210Other Infrastructure - Drainage Pipe Assessment Outside ROWPerform drainage infrastructure assessments Citywide of approximately 28,5000 LF of CMP outside ROW Awarded 140,000$ Winter 2017Infrastructure STL428Other Infrastructure -Sidewalk Replacement CitywideReplace sidewalk damaged at various locations based on recommendations from the Pedestrian Connectivity Plan Awarded Phase 1 2,500,000$ Summer 2018Police Communications & Dispatch Systems NAPolice Communications & Dispatch Systems CAD Replacement Completed 371,159$ System installed and went live July 2017. Debt Service payments will continue through FY2026-27.Regional Communications Systems (RCS) NARegional Communications Systems (RCS) Portable and mobile radios Completed 1,931,460$ Equipment purchase complete. Debt service payments will continue through FY2026-27.Fire Response Vehicles NA Fire Response Vehicles Pumper, Fire Engines, Ladder Truck Leases Completed 244,400$ Debt Service payments will continue through FY2026-27.Public Facilities GG231Civic Center Library and South Chula Vista LibraryCivic Center Library: Foyer bathroom remodel for ADA compliance Completed 250,000$ Completed - Spring 2018Public Facilities GG231Civic Center Library and South Chula Vista LibraryCivic Center Library: Adult and Children restrooms (4) remodel for ADA compliance Design Phase 500,000$ Spring 2019Public Facilities GG231Civic Center Library and South Chula Vista LibraryCivic Center Library: Roof replacement and exterior stucco repairs Bidding - Civic Center 550,000$ Winter 2019Public Facilities GG231Civic Center Library and South Chula Vista Library South Chula Vista Library: Flooring Design Phase 300,000$ Winter 2018Public Facilities GG231Civic Center Library and South Chula Vista LibraryCivic Center Library: Upgrades to electrical, lighting, HVAC Design Phase 1 of 3 900,000$ Summer 2019;Emergency replacement of two failed units completed Summer 2018Public Facilities GG231Civic Center Library and South Chula Vista LibrarySouth Chula Vista Library: Upgrades to electrical, HVACDesign Phase 1 of 3 500,000$ Winter 2018Public Facilities GG233 Recreation and Senior Center RepairsLoma Verde Recreation Center: Pool Plaster, Pool Deck, pump and equipment Design Phase 600,000$ Fall 2019Public Facilities GG233 Recreation and Senior Center RepairsLoma Verde Recreation Center: Upgrades to electrical, roof, exterior stucco, painting Design Phase 750,000$ Fall 2019Public Facilities GG233 Recreation and Senior Center RepairsLoma Verde Recreation Center: Replace gymnasium flooring Design Phase 100,000$ Fall 2019Public Facilities GG233 Recreation and Senior Center Repairs Norman Park Center: Kitchen remodel Bidding 100,000$ Spring 2019Police Equipment and Capital Lease PaymentsPublic FacilitiesUpdated 7/12/2018Page 3 of 4H:\PublicWorks\Eric\7.19.18\Files\Measure P Project Status Update-7.12.18 CategoryCIP #Facility (Project)Description StatusMeasure P AllocationEst. Completion DatePublic Facilities GG233 Recreation and Senior Center Repairs Norman Park Center: Women's restroom remodel Bidding 250,000$ Spring 2019Public Facilities GG233 Recreation and Senior Center Repairs Norman Park Center: Flooring, decking, drainage Bidding 550,000$ Spring 2019Public Facilities GG233 Recreation and Senior Center RepairsWomen's Club: Upgrades to electrical, HVAC, plumbing, roof Design Phase 1 of 3 400,000$ Roof - Winter 2018Public Facilities GG233 Recreation and Senior Center RepairsEnergy efficiency projects: Recreation and Senior CenterIn Progress 2,250,000$ Fall 2019Public Facilities GG234 Other Public BuildingsAnimal Care Facility: electrical, HVAC, plumbing, roofing other structures, trailer replacement Effort has not commenced 500,000$ Summer 2020Public Facilities GG234 Other Public BuildingsLiving Coast Discovery Center: alarm systems, septic tank, decking and rail supports, sliding doors, exterior retaining wall repair, interior/exterior lighting, electrical, HVAC, roofing and stucco repairs Design 1,000,000$ Summer 2020Public Facilities GG234 Other Public BuildingsKen Lee Building: roofing, HVAC, electrical, Fire Protection System Effort has not commenced 250,000$ Summer 2020Public Facilities GG234 Other Public BuildingsPublic Works Corp Yard: HVAC, lighting, Building Automation System, Fire Protection System Effort has not commenced 600,000$ Summer 2020Public FacilitiesGG234Other Public BuildingsPolice Department: roof over dispatchDesign Phase250,000$ Winter 2018Public Facilities GG234 Other Public Buildings Civic Center - Exterior wood surfaces In Progress 500,000$ Veterans Rec Center Complete and City Hall Building A Complete; Remaining Civic Center buildings to be completed by Summer 2018Public Facilities GG234 Other Public BuildingsVarious Energy efficiency projects: Citywide Public FacilitiesIn Progress 2,000,000$ Spring 2019(LED retrofit at various facilities)Infrastructure GG236 Citywide Network Replacement Citywide network replacementNetwork equipment purchased, network design and implementation underway. Anticipate project completion in October 2018 for Main Campus. 2,045,000$ Winter 2018InfrastructureGG237Citywide TelecommunicationsCitywide TelecommunicationsAssessment in process2,000,000$ Spring 201984,666,203$ In ProgressCompletedTOTAL PROJECT EXPENDITURESUpdated 7/12/2018Page 4 of 4H:\PublicWorks\Eric\7.19.18\Files\Measure P Project Status Update-7.12.18 Category CIP # PO # VendorDescriptionNon-Safety City VehiclesGG235SDGEEV Chargers: one-time particpation feePolice Facility Repairs GG2322181541 DG INVESTMENT INTERMEDIATE HOLDINGS, 2 INC PD: Video Camara Replacement System2181641COUNTYWIDE MECHANICAL SYSTEMS INCPD: Replace 13 carbon monoxide detectors2181687TYCO FIRE & SECURITY MANAGEMENT INCPD: Fire Protection five year certification inspection on wet sprinkler systems2180857SAN DIEGO MECHANICALPD: Replace failed compressor TT400 (Unit 1)2181217SAN DIEGO MECHANICALPD: Replace failed compressor TT400 (Unit 2)2181658SCHINDLER ELEVATOR CORPORATIONPD: Replace 6 total door operators in 4 PD elevators2181631ENERGY RETROFIT COPD: LED Lighting Upgrade Project2181689PROJECT PROFESSIONALS CORPORATIONPD: CIP Construction Management - LED Lighting Upgrade Project2181859MESA ENERGYPD: AirHandler Replacement (AHU #13)2181826IRCPD: Roof Assessment2181825JOHNSON CONTROLSPD: Fire Sprinkler RepairsSports Courts and FieldsPR3272181143ZUMARCity logo stencil for Tennis and Basketball Court Resurfacing Project2181041SEQUOIA SURFACING & ENGINEERINGSPORTS COURTS/FIELDS (38): Tennis and Basketball Court Resurfacing ProjectP57177SITEONESPORTS FIELDS: Irrigation controllers various fields2181502EWING IRRIGATION PRODUCTSCHULA VISTA COMMUNITY: Irrigation and controller parts2181536ENVIROSCAPE CONSTRACTORSDISCOVERY PARK: Master flo sensor2181543EWING IRRIGATION PRODUCTSDISCOVERY PARK: Irrigation and controller parts2181563IMPERIAL SPRINKLER SUPPLYDISCOVERY PARK: Shut off valve and sensor valves2181718NV5 INCROHR PARK: Professionasl services for bid documents for Basketball Court Reconstruction Project2181754IMPERIAL SPRINKLER SUPPLYTERRA NOVA: Irrigation/controller changeover sports fields2181960EWING IRRIGATION PRODUCTSTERRA NOVA/ROHR PARK: Irrigation/controller changeover sports fields2181955GRANGETTO'SROHR PARK: Water Meter2181996SITEONEROHR PARK: Irrigation and Contoller Parts2181849SITEONEROHR PARK: Irrigation and Contoller Parts2181961ENVIROSCAPE CONSTRACTORSROHR PARK: Irrigation master valve and flo sensor replacement2181984GRAF IRRIGATIONVARIOUS PARKS: Irrigation Consultant2181959IMPERIAL SPRINKLER SUPPLYROHR PARK: Calsense Controller Parts2181975VAUGHN IRRIGATION SERVICESROHR PARK: Installation of flow sensor, decoder, etc.Park InfrastructurePR3262181251AO REEDVOYAGER PARK: Replace 2 stainless toilets and lavatories2181634MOST DEPENDABLE FOUNTAINS INCSKATE PARK: Drinking fountan2181621SLOAN ELECTRIC COSANTA CORA PARK: Replace failed motor for irrigation pumpTHE STAR NEWS PUBLISHING COMPANYPARKS: Sidewalk and Pavement Improvements Project - Avertising Cost2181297NV5 INCPARKS: Professional services for bid documents for Sidewalk and Pavement Improvements Project2181813FRANK & SON'S PAVING INCPARKS (3): Sidewalk and Pavement Improvement Project (Discovery/Greg Rogers/Voyager)2181817PROJECT PROFESSIONALS CORPORATIONPARKS (3): CIP Construction Management- Sidewalk and Pavement Improvement Project2181631ENERGY RETROFIT COPARKS (35): LED Lighting Upgrade Project2181689PROJECT PROFESSIONALS CORPORATIONPARKS (35): CIP Construction Management- LED Lighting Upgrade Project2181995CASS CONSTRUCTIONLOMA VERDE: Demo pedestrian bridge and staircase2181962DAVE BANG ASSOCIATESReplacement Tennis Nets2181963DAVE BANG ASSOCIATESReplacement Basketball Nets2181993LG EQUIPMENT, INCCHULA VISTA GOLF COURSE: Grade walking trail around perimeter of golf course and Rohr Park jogging trail2181816NV5 INCPARKS: Bid documents to replace drinking fountainsCivic Center Library/South LibraryGG2312181142NV5 INCCCLIBRARY:Professional services for bid documents for ADA Restroom Improvement Project2181643CYBER PROFESSIONAL SOLUTIONS CORPCCLIBRARY: ADA Restroom Improvements Project2181688PROJECT PROFESSIONALS CORPORATIONCCLIBRARY: CIP Construction Management - ADA Restroom Improvement Project2181127H M PITT LABSCCLIBRARY: Evironmental services, asbestos testingTHE STAR NEWS PUBLISHING COMPANYCCLIBRARY ADA Restroom Improvements Project -Advertising cost2181431INDEPENDENT ROOFING CONSULTANTSCCLIBRARY: Roof assessmentNon-Safety City VehiclesPublic Safety BuildingsInfrastructurePublic Facilities1H:\PublicWorks\Eric\7.19.18\Files\Measure P Project Detail Report 7.12.18 2181910NV5 INCCC AND SOUTH LIBRARY: Bid documents for roof replacementRecreation Center/Senior CenterGG2332181537O'CONNOR CONSTRUCTION MANAGEMENTNORMAN REC: Professional services DB bidding documents for kitchen/women's restroom remodel2180955H M PITT LABSLOMA VERDE REC: Environmental services, lead and asbestos testing2181631ENERGY RETROFIT COWOMEN'S CLUB/NORMAN PARK: LED Lighting Upgrade Project2181689PROJECT PROFESSIONALS CORPORATIONWOMEN'S CLUB/NORMAN PARK: CIP Construction Management-LED Lighting Upgrade Project2181631ENERGY RETROFIT COREC CENTERS: LED Lighting Upgrade Project2181689PROJECT PROFESSIONALS CORPORATIONREC CENTERS: CIP Construction Management-LED Lighting Upgrade Project2181826IRCLOMA VERDE/GREG ROGERS/WOMEN'S CLUB Roof Assessment2181890AQUATIC DESIGN GROUPLOMA VERDE: Needs assessment study for swimming poolOther Public BuildingsGG2342181399REID CONSTRUCTIONANIMAL CARE FACILITY: Replace damp drywall with tile2180914CUSTOM DESIGN PAINTINGCIVIC CENTER: Staining 26 courtyard doors2180911CUSTOM DESIGN PAINTINGCIVIC CENTER BLDG A: Exterior wood surfaces - 16 perimeter doors2180913CUSTOM DESIGN PAINTINGCIVIC CENTER BLDG A: Exterior wood surfaces - exterior perimeter wood, eaves and trellis2181570ART PONCE PAINTINGCIVIC CENTER BLDG B & C: Exterior wood surfaces2181620ART PONCE PAINTINGVETERANS PARK: Painting exterior wood surfaces2181138MESA ENERGY SYSTEMS INCANIMAL CARE FACILITY: Replace condenser and evaporator coil2181431INDEPENDENT ROOFING CONSULTANTSBOYS/GIRLS CLUB: Roof assessments2181431INDEPENDENT ROOFING CONSULTANTSCIVIC CENTER BLDG A, B, C: Roof assessments2181631ENERGY RETROFIT COPUBLIC BUILDINGS (16): LED Lighting Upgrade Project2181689PROJECT PROFESSIONALS CORPORATIONPUBLIC BUILDINGS (16): CIP Construction Management - LED Lighting Upgrade ProjectTHE STAR NEWS PUBLISHING COMPANYPUBLIC BUILDINGS (16): LED Lighting Upgrade Project -Advertising costs2181826IRCKEN LEE: Roof inspection2181873IRCLIVING COAST DISCOVERY CENTER: Roof inspectionIn ProgressCompleted2H:\PublicWorks\Eric\7.19.18\Files\Measure P Project Detail Report 7.12.18 Measure P – Tennis and Basketball Court Resurfacing Bid Awarded to Sequoia Surfacing Engineering September 2017 in the amount of $174,200; Estimated Completion Date: Summer 2018 PARK NAME ADDRESS TENNIS BASKETBALL FULL HALF Heritage 1381 E. Palomar St.1 2 Santa Cora 1365 Santa Cora Ave.1 1 Santa Venetia 1500 Magdalena Ave.2 All Seasons 1825 Magdalena Ave.1 Windeingwalk 1675 Exploration Falls Dr.1 1 Veterans 785 E. Palomar St.1 1 Horizon 970 E. Palomar St.1 Terra Nova 450 Hidden Vista Dr.2 1 Montevalle 840 Duncan Ranch Rd.2 Mt. San Miguel 2335 Paseo Veracruz 1 1 Mt. Hawk 1475 Lake Crest Dr.1 Salt Creek 2710 Otay Lakes Rd.2 Mackenzie Creek 2775 Mackenzie Creek Rd.2 Sunridge 952 Beechglen Dr.1 Marisol 916 Rancho Del Rey Pkwy 2 Explorer Rancho Del Rey Pkwy/ Norella St.1 Eucalyptus Fourth Ave. / C St.1 Valle Lindo 545 Sequoia Dr.1 Los Ninos 150 Teal St.1 SDG&E West 1450 Hilltop Dr.1 Harborside 670 Oxford St.2 Connoley 1559 Connoley Ave.1 Total Resurface Tennis B/Ball Full Half Count 11 20 5 In Progress Completed H:\PublicWorks\Eric\7.19.18\Files\Measure P Court Status 7.12.18 Measure P Critical Needs Vehicle Replacements Completed Purchases As of 7.10.18 PUBLIC SAFETY VEHICLES VEH.# DEPARTMENT MAKE MODEL NEW VEH. DESCRIPTION DATE IN SERVICE COST 1204 POLICE FORD CROWN VICTORIA NGPI UTE 8/7/2017 $29,373 1205 POLICE FORD CROWN VICTORIA EXPLORER-NGPI 12/18/2017 $30,656 1215 POLICE FORD CROWN VICTORIA NGPI UTE 8/7/2017 $29,373 1218 POLICE FORD CROWN VICTORIA NGPI UTE 8/7/2017 $29,373 1233 POLICE FORD CROWN VICTORIA EXPLORER-NGPI 12/18/2017 $30,656 1237 POLICE FORD CROWN VICTORIA NGPI UTE 8/7/2017 $29,373 1241 POLICE FORD CROWN VICTORIA NGPI UTE 8/7/2017 $29,373 1280 POLICE FORD CROWN VICTORIA NGPI UTE 8/7/2017 $29,373 1424 POLICE FORD CROWN VICTORIA EXPLORER - LT. BLUE 12/18/2017 $30,656 12013 POLICE FORD CROWN VICTORIA NGPI UTE 8/7/2017 $29,373 12020 POLICE FORD CROWN VICTORIA EXPLORER-NGPI 12/18/2017 $30,656 12107 POLICE FORD CROWN VICTORIA EXPLORER-SGT 12/18/2017 $30,656 12110 POLICE FORD CROWN VICTORIA EXPLORER-NGPI 12/18/2017 $30,656 12136 POLICE FORD CROWN VICTORIA NGPI UTE 8/7/2017 $29,373 12321 POLICE FORD NGPI UTILITY EXPLORER-NGPI 12/18/2017 $30,656 12411 POLICE FORD NGPI UTILITY EXPLORER-NGPI 12/18/2017 $30,656 12469 POLICE FORD NGPI UTILITY NGPI UTE Est, Aug. 2018 $29,294 12849 POLICE FORD CROWN VICTORIA EXPLORER-NGPI 12/18/2017 $30,656 23712 POLICE FORD EXPEDITION NGPI UTE 8/7/2017 $29,373 121102 POLICE FORD CROWN VICTORIA EXPLORER-NGPI 9/6/2017 $30,656 1039 POLICE HONDA ST1300PA5 BMW MOTOR 9/6/2017 $29,981 1040 POLICE HONDA ST1300PA5 BMW MOTOR 9/6/2017 $29,981 1041 POLICE HONDA ST1300PA5 BMW MOTOR 9/6/2017 $29,981 1044 POLICE HONDA ST1300PA9 BMW MOTOR 9/6/2017 $29,981 1046 POLICE HONDA ST1300PA9 BMW MOTOR 9/6/2017 $29,981 1047 POLICE HONDA ST1300PA9 BMW MOTOR 9/6/2017 $29,981 1048 POLICE HONDA ST1300PA9 BMW MOTOR 9/6/2017 $29,981 1049 POLICE HONDA ST1300P BMW MOTOR 9/6/2017 $29,981 12852 POLICE FORD CROWN VICTORIA EXPLORER-NGPI 1/15/2018 $30,656 1233 POLICE FORD CROWN VICTORIA EXPLORER - SGT. ALL BLK 1/15/2018 $30,656 1152 POLICE TOYOTA CAMRY TOY SIEN 4/1/2017 $27,810 1163 POLICE TOYOTA CAMRY RAV4 8/7/2017 $23,386 1317 POLICE FORD Windstar NGPI UTE Est, Aug. 2018 $29,294 1929 POLICE CHEVROLET TAHOE RAV4 8/7/2017 $23,406 2137 POLICE CHEVROLET S-10 EXT CHV COLO 6/15/2017 $25,960 10001 POLICE FORD F150 MURANO 8/7/2017 $27,721 10001 POLICE FORD F150 F150 7/13/2017 $29,043 10002 POLICE VOLKSWAGEN GOLF NISS PATH 5/1/2017 $28,918 10702 POLICE HONDA ACCORD RAV4 7/10/2017 $23,406 10703 POLICE NISSAN XTERRA DODGE JOURNEY 9/12/2017 $27,362 10802 POLICE TOYOTA SIENNA DODGE JOURNEY 9/12/2017 $27,362 10803 POLICE NISSAN QUEST FUSION 8/7/2017 $25,752 10805 POLICE HONDA ODYESSEY CIVIC 8/1/2017 $23,137 13301 POLICE HONDA ACCORD MURANO 8/7/2017 $27,721 19001 POLICE FORD ESCAPE XLT KIA OPT 4/1/2017 $21,215 19002 POLICE FORD ESCAPE XLT NISS PATH 5/1/2017 $28,918 1153 POLICE FORD 500 FUSION 8/7/2017 $25,752 1130 POLICE FORD TAURUS Ioniq BEV 3/22/2018 $30,424 1135 POLICE FORD TAURUS Ioniq BEV 3/22/2018 $30,424 1268 POLICE FORD CROWN VICTORIA Ioniq BEV 3/22/2018 $30,424 1279 POLICE FORD CROWN VICTORIA Ioniq BEV 3/22/2018 $30,424 Page 1 of 2 Measure P Critical Needs Vehicle Replacements Completed Purchases As of 7.10.18 11004 POLICE FORD FUSION SE Ioniq BEV 3/22/2018 $30,424 12826 POLICE FORD CROWN VICTORIA Ioniq BEV 3/22/2018 $30,424 PUBLIC SAFETY VEHICLES 1921 FIRE CHEVROLET TAHOE CHV TAHOE 7/13/2017 $45,678 1925 FIRE CHEVROLET TAHOE CHV SUB 7/13/2017 $48,316 4513 FIRE PIERCE Pumper Pierce Arrow XT Triple Pumper 11/7/2016 $643,400 4514 FIRE PIERCE Pumper Pierce Arrow XT Triple Pumper 11/7/2016 $642,526 4516 FIRE PIERCE USAR Pierce USAR Est. Jan. 2019 $1,142,633 4519 FIRE INTERNATIONAL 4900 Pierce Arrow XT Triple Pumper Est. Mar. 2019 $634,087 4528 FIRE PIERCE Ladder Pierce Tractor Drawn Tiller 3/27/2018 Lease 1826 FIRE CHEVROLET SILVERADO 1500 NGPI UTE 8/25/2017 $30,330 1827 FIRE CHEVROLET SILVERADO 1500 NGPI UTE 8/25/2017 $30,330 2260 FIRE FORD F350 NISS CARGO 6/20/2017 $34,414 2219 FIRE DODGE DAKOTA F250 8/30/2017 $46,629 NON-PUBLIC SAFETY VEHICLES 1102 BLDG. SVCS. FORD TAURUS Ioniq BEV 4/16/2018 $30,424 1118 BLDG. SVCS. CHEVROLET MALIBU Ioniq BEV 4/16/2018 $30,424 2006 BLDG. SVCS. CHEVROLET S-10 EXT Ioniq BEV 4/16/2018 $30,424 2102 BLDG. SVCS. CHEVROLET S-10 EXT Ioniq BEV 4/16/2018 $30,424 2158 BLDG. SVCS. CHEVROLET S-10 EXT Ioniq BEV 4/16/2018 $30,424 2198 BLDG. SVCS. CHEVROLET S-10 EXT Chevy Bolt 4/16/2018 $32,236 1150 BLDG. SVCS. HONDA CIVIC HYBRID Ioniq BEV 4/16/2018 $30,424 2406 TRAFFIC OPS. FORD F450 STENCIL TRUCK F450 Est. Oct. 2018 $126,364 2426 STREETS GMC TC7H042 CHEMICAL SPRAYER Est. Oct. 2018 $89,392 2451 STREETS Isuzu NQR Street Sweeper Est. Oct. 2018 $267,616 2804 STREETS INTERNATIONAL 2674 Freightliner 10yd Dump 4/25/2018 $143,036 3145 STREETS CRAFCO Supershot SS125 CRAFCO - Supershot 125 7/13/2018 $48,160 5707 STREETS CATERPILLAR 924G Cat 926 - Front Loader 5/9/2018 $153,050 5708 STREETS CATERPILLAR 924G Cat 926 - Front Loader 6/25/2018 $153,050 2907 STORM WATER INTERNATIONAL 7400 GAPVAX Jetter/Vacuum Truck Est. Oct. 2018 $464,701 2908 STORM WATER INTERNATIONAL 7400 GAPVAX Jetter/Vacuum Truck Est. Oct. 2018 $464,701 3104 PARKS HUSKY TLR FLT B Zieman 1166 TS-E Est. Aug. 2018 $8,295 3114 PARKS HUSKY TLR FLT B Zieman 1166 TS-E Est. Aug. 2018 $8,295 3122 PARKS AMERICAN FB Small trailer 7/20/2018 $7,618 3123 PARKS HUSKY TLR FLT B Small trailer 7/20/2018 $7,618 3124 PARKS HUSKY TLR FLT B Small trailer 7/20/2018 $7,618 3355 PARKS HUSKY TLR FLT B Trailer <10000lbs 4/18/2018 $9,422 7050 PARKS EXMARK LZ27LKA604 toro 72" 1/17/2018 $10,624 7053 PARKS EXMARK LZ27LKA604 Reel Mower 7/20/2018 $55,765 7054 PARKS TORO 3000-D Toro 133" 1/10/2018 $65,284 7060 PARKS TORO 228-D toro 72" 1/17/2018 $10,624 7063 PARKS EXMARK Laser XP Reel Mower 7/20/2018 $55,765 7066 PARKS JOHN DEERE 1600 Toro 133" 1/10/2018 $65,284 7070 PARKS JOHN DEERE 1600 Toro 133" 1/10/2018 $65,284 1133 ENG./CIVIC CTR. FORD TAURUS Chevy Bolt 4/9/2018 $32,236 1137 ENG./CIVIC CTR. FORD TAURUS LX Chevy Bolt 4/18/2018 $32,236 TOTAL VEHICLE REPLACEMENT EXPENDITURES $7,395,243 NOTE: Table summarizes vehcile purchases to date included in the Measure P Expenditure Plan. Where there is no "Date in Service" noted the vehicle is being built or outfitted. Public Safety vehcile costs does not include outfitting cost. A separate purchase order has been issued for outfitting costs. Page 2 of 2 CategoryCIP #Description StatusMeasure P AllocationEst. Completion DatePublic Safety Buildings GG230 Scoping/Planning in progress.  Plan to issue RFP for station 5 and 9 together in November 2018 7,633,119$                Late 2020Public Safety Buildings GG230 Scoping/Planning in progress.  Plan to issue RFP for station 5 and 9 together in November 2018 7,633,119$                Late 2020Public Safety Buildings GG230Scoping/Planning in progress‐$                          TBDTotal Public Safety Buildings*15,266,238$            Infrastructure STL427Construction Phase I ‐ Began 3/12/18, estimated completion October. 6,768,626$                Winter 2018.InfrastructureSTL430Design Phase II ‐ Planned Advertised Date: September; Council date TBD8,750,000$                Early Winter 2019Infrastructure TF408Design Phase‐ Planned Advertise date: February 2019 3,000,000$                Early Winter 2019InfrastructureDR209Construction Phase I ‐ Began March 12, estimated completion by October.1,121,000$                Early Winter 2018InfrastructureDR211Construction Phase II ‐ Council Award Date: 7/17/20185,639,000$                Spring 2019Infrastructure STL428Design Phase; Planned Advertised Date: August 2018; Award  date TBD Locations Pending Pedestrian Connectivity Study 2,500,000$                Late Fall 2018Total Infrastructure27,778,626$                  Infrastructure DR210CMP CCTV completed140,000$                   Early Spring 2018Infrastructure STL421Project completed in January 2017 363,940$                   NOC Filed 6/12/17Total Completed503,940$                       43,548,804$       Fire Station 1: Remodel or replcementDepartment of Engineering and Capital ProjectsTOTAL PROJECT ALLOCATIONSPavement rehabilitation on Floyd AvenueStreet Pavement Traffic signal replacements and improvementsPerform drainage infrastructure assessments Citywide of approximately 28,5000 LF of CMP outside ROWReplace sidewalk damaged at various locations based on recommendations from the Pedestrian Connectivity PlanRehabilitation of aged Corrugated Metal Pipe (CMP) and other storm related repairs outside ROWPavement rehabilitation on various streets based on recommendations from City's Pavement Management System for streets with pavement condition index (PCI) ranging from 0‐25Fire Stations Repairs/Replacements Fire Station 5: design and constructProject Status UpdatesMeasure P ‐ In progressPublic Safety BuildingsInfrastructureCompleted ProjectsFacility (Project)Street Pavement Street Pavement Traffic Signal System‐Fiber NetworkOther Infrastructure ‐ CMP Rehabilitation Outside ROWOther Infrastructure ‐ CMP Rehabilitation Outside ROW Phase IIOther Infrastructure ‐Sidewalk Replacement CitywideFire Stations Repairs/Replacements Fire Station 9: Secure property, design and constructFire Stations Repairs/ReplacementsOther Infrastructure ‐ Drainage Pipe Assessment Outside ROW*$22,839,549 alloted in Measure P budget for stations 1, 5 &9 less $1,025,000 for otther station improvements; $15,266,238 appropriated to dateUpdated 07/13/2018Page 1 of 2 Department of Engineering and Capital ProjectsProject Status UpdatesMeasure P ‐ In progressEstimated AmtTask Order Execution DateNotes$188,922.002/19/2018Rick Engineering Company$99,958.586/26/2018IBI GroupEstimated AmtTask Order Execution DateNotes$618,050.003/12/2018Consultant: O'ConnorEstimated AmtTask Order Execution DateNotes$115,536.0012/12/2017Consultant: PPC$94,865.0012/22/2017Consultant: DHS (task terminated)$325,314.004/27/2018Consultant: PPC$330,750.004/27/2018Consulant: PPCEstimated AmtTask Order Execution DateNotes$18,400.006/14/2018Consultant: STC$99,959.586/26/2018Consultant: IBI Group$7,500.007/11/2018Consultant: STCEstimated AmtTask Order Execution DateNotesTRF350 ‐ Traffic Signal Sys Optimization Task Order #2A5 Design Build teams deemed qualified with the intention of requesting proposals from the top 3 available and interested ranked firms at RFP time.CIP Proposals received 9/20 – Interviews complete; short list complete; working on contractPrequalified List Determined 10/11/17Task Order #1STL427‐ Street Pavement RehabSTL427‐ Street Pavement RehabDRN211 ‐ CMP Rehab Outside ROW Ph IITASK #STL427TASK #DRN211CIP CIP TRF409 ‐ Advanced Transp Cong Mgmt TRF408 ‐ Traffic Signals Sys GG230 Fire Stations Repairs/ReplacementsCIP DR209‐ CMP Rehab Outside ROWIntelligent Transportation Systems Consultant (Traffic Engineering)Design Build Construction TeamsTask Order #On Call Consultant Contracts (Available for Measure P Projects)Awarded 9/19/17Awarded 11/21/17Awarded 11/7/17Construction Management (Civil Projects)Civil EngineeringConstruction Management (Facilities /Buildings)Now Available: Kimley‐Horn; NV5; Rick Engineering Co. and; TY‐LIN International.Now Available: Kitchell CEM; O'Connor Construction Management.TASK #GG230 A, B, CNow Available: Kleinfelder, DHS Consulting, Project Professionals Corporation.CIP STL 430 Street Pavement Rehab Phase IITF408 Traffic Signal System (Fiber Network)PO 2181583Task Order #Task Order #Task Order #Task Order #TASK #STL427PO 2182005Task Order #1Approved by Council in May 2018TASK #DR209Updated 07/13/2018Page 2 of 2 v d m N 0 -„ PAVEMENT MANAGEMENT IN CHULA VISTA Presented by: Bill Valle Director of Engineering & Capital Projects July 26, 2018 1 Component of the Roadway Management System (RMS) Inventory of the pavement condition of all roadways in the public right-of-way. Develops pavement preservation strategies to maximize the use of public funds by applying various treatments at appropriate times to extend the service life of the pavement. 2 “RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA REAFFIRMING ITS COMMITMENT TO THE IMPLEMENTATION OF A TRUE PAVEMENT MANAGEMENT SYSTEM” http://www.chulavistaca.gov/departments/public- works/asset-management/pavement-management Resolution executed on April 5, 2007. 3 4 Pavement Condition Index (PCI) Pavement Management and Strategies Pavement Projects PMS process begins with all indentified roadways being rated with a PCI between 0 and 100 PCI scores translate into five general Categories (I to V) PCI score range generally determines a specific type of treatment. 5 6 7 Category V –Very Poor Category IV –Poor 8 Category II/III –Fair Category I –Good PCI % of Streets Action Required Cost per Square Foot 70.01 -100 71%Maintenance treatment only (thin seals)$0.69-$2.06 50.01 -70 15%Rehabilitation (seals with dig-outs, thin overlays)$0.69-$2.06 25.01 -50 9%Major Rehabilitation (rubberized or thick overlays)$4.11 0-25 5%Complete Reconstruction (removal and new construction of pavement and base layer underneath $5.80 9 Web based GIS database Stores current and historical data Analyzes and prioritizes pavement maintenance using the factors below: $0.69 to $2.06 per SF $0.69 to $2.06 per SF $4.11 to $5.80 per SF 10 11 12 13 Category Centerline Miles Lane Miles Square Feet (SF) PCI Arterials 58 287 22,052,531 79 Collectors 78 227 20,023,672 76 Residential 316 641 56,053,383 71 Other 9 19 1,138,226 46 TOTAL 463 1176 99,971,764 74 14 15 Residential Collectors/Arterials SB1/ GAS TAX $4.5M ANNUALLY TRANSNET ($4.5M ANNUALY) PAVEMENT PREVENTIVE REHABILITATION MAINTENANCE GAS TAX $1M ANNUALLY Roadway Classification PCI Goal Existing PCI Recommended Average Annual Funds Arterials 80 81 $3,383,000 Collectors 75 74 $3,156,000 Residential/ Local Streets 70 71 $5,012,000 TOTAL $11,551,000 16 *Actual Average Annual funding has been approximately $5-6 million/ year (Per Nichols Consulting Engineers (NCE) study for the City of Chula Vista) Construction Phase •($3.2M) STM0393 TransNet •Major Pavement Rehabilitation •($6.7M) STL0427 Measure P –Phase I •Street Pavement Rehabilitation (Residential Streets) Design Phase •($1.5M) STM0395 SB1 •Major Pavement Rehabilitation (Arterials & Collectors) •($1M) STL0423 TransNet •Pavement Minor Rehabilitation •($8.7M) STL0430 Measure P –Phase II •Street Pavement Rehabilitation (Residential Streets) 17 18 19 Your Infrastructur........ 1 Sales Tax at Work C t f Chula Vista Measure P Citizens Oversight Committee MEASURE P INFORMATION WEBSITE o RFP posted for professional consultant/firm to assist the Communications, Engineering and Public Works teams in communicating information and milestones for Chula Vista Measure P and other infrastructure projects. o Proposals due July 27 o Consultant work to begin by September 1 o Funded with Public, Educational, and Government (PEG) Access fees Your Infrastructure Sales Tax at Work City of Chula Vista Memum P MEASURE P - PROJECTS COMPLETED o Park Sidewalk and Pavement Improvements o Civic Center Library Restroom o 38 Sports Courts o Smart Irrigation Controllers o Chula Vista Community Park o Discovery o Te rra Nova o Rohr o City Buildings Exterior wood Surface Repairs o EV Charging Stations 3 Your Infrastructure Sales Tax at Work City of Chula Vista Memom P 01LIKO1TIaokVM!I!I: VIP J11111 .rt. ... iW-A: do � 1 J GREG ROGERS PARK 1189 Oleander Ave, 91911 Your lr&rastructure Sales Tax at Work City of Chula Vista Measure P .f ,r Ail r y CIVIC CENTER LIBRARY RESTROOM IN :tare Fork City of Chula Vista Measure P Nanie CITY OF CHULA VISTA RN aft"U"WMI(e] 11 1 1 0 [!'!.`ilIe FACILITY RENOVATIONS o Collaborative Design Build Process o Norma Park senior Center (In Progress) o Loma Verde (In Progress) o south Library o Civic Center Library AW ��Wrft Your Infrastructure Sales Tax at Work City of Chula Vista Memore P LED LIGHTING PROJECT o More than 181000 bulbs will be replaced with LED lights in city facilities. o Upgrades In Progress oCivic Center Campus oCivic Library o Police Department Your Infrastructure Sales Tax at Work City of Chula Vista Memum P STREETS AND SIDEWALKS o$15 million in street continues with Phase 50% completed paving 1 oThe Phase 2 paving project in design (90% complete) ❑ Advertise for bids in September oThe citywide sidewalk repair project in design (40% complete) ❑ Advertise for bids in late 2018 Your Infrastructure Sales Tax at Work City of Chula Vista Memore P DRAINAGE UPGRADES r5 o Phase 1 Drainage Corrugated Metal Pipe (CMP) repair project is in Construction and is SO% complete oThe Phase 2 Drainage CMP contract was approved by City Council July 17. Construction should begin by September. 6Lx Your Infrastructure Sales Tax at Work City of Chula Vista Memum P FIRE STATION REPLACEMENT oThe City is continuing progress on replacing Fire Stations 5 and 9 o City Council approved acquisition of a parcel for Station 9 at Alpine/Naples/Moss •fir .%- %� # Your Infrastructure Sales Tax at Work City of Chula Vista Memom P IRRIGATION PROJECTS Your Infrastructure Sales Tax at Work City of Chula Vista Memom P OTHER PROJECTS o Roof Replacements & Repairs o Boys and Girls Club o Civic Center oCivic Center Library oWoman's Club o Rohr Park Basketball Courts •Drinking Fountains at Parks •Fleet Replacement Your Infrastructure Sales Tax at Work City of Chula Vista Mensom P Ilk ....... . It, I:- A■ AIN •motR . tel. _ ---fl 111 u char 9epoint ML _ y T -= i SOLAR PROJECTS o Parkway (Energized) o Mt. San Miguel (Energized) oAnimal Care Facility (90%) o Loma Verde (In Progress) o Montevalle (In Progress) o Public Works (In Progress) o Police Station o Civic Center oSouth Library o Civic Library oSalt Creek oBeys &Girls Club y'�;'�s['�•.�.}��R`=�'" =ice - - � +l. Your Infrastructure Sales Tax at Work City of Chula Vista Memum P Your Infrastructur........ 1 Sales Tax at Work C t f Chula Vista Measure P Citizens Oversight Committee