HomeMy WebLinkAboutReso 2018-112RESOLUTION NO. 2018-112
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA WAIVING THE COMPETITIVE BIDDING
REQUIREMENTS AND APPROVING AN EXTENSION TO
THE LANDSCAPE MAINTENANCE CONTRACT BETWEEN
THE CITY AND AZTEC LANDSCAPING, INC. FOR
EASTLAKE MAINTENANCE DISTRICT ZONES A, B, AND D
AND OPEN SPACE DISTRICT 31 IN THE AMOUNT OF
$216,704; OPEN SPACE DISTRICTS 2, 18, AND 23 IN THE
AMOUNT OF $87,072; OLYMPIC PARKWAY (I-805 TO
SR125), EASTLAKE LANDSWAP, OLYMPIC PARKWAY
(SR125 TO HUNTE PARKWAY), AND OTAY RANCH
VILLAGE 2 SANTA VENETIA (CFD 13M) IN THE AMOUNT
OF $255,197; APPROVING A CHANGE ORDER FOR
REINSTATING SERVICES IN OPEN SPACE DISTRICT 7
AND ADDING SERVICES IN DIRECT ACCESS RAMP WEST
IN AN AMOUNT NOT TO EXCEED $18,000
WHEREAS, the City is in the process of streamlining its contract management processes
for Open Space maintenance contracts; and
WHEREAS, the Public Works Department proposes to extend from July 1, 2018 through
June 30, 2019 multiple Open Space landscape maintenance contracts which are due to expire on
June 30, 2018 to assist in streamlining the City’s contract management processes; and
WHEREAS, these extensions will align the bid and expiration dates of two batches of
Open Space contracts thereby better utilizing the City’s resources and reducing contract
management redundancies; and
WHEREAS, the City entered into a contract (Contract) with Aztec Landscaping, Inc. to
provide landscape maintenance services, for the following Open Space Districts and Community
Facilities Districts (combined “the Districts”): D2, D18, D23, D31, Olympic Parkway, Village 2,
ELMD Zone A, ELMD Zone B, ELMD Zone D, and EL Landswap; and
WHEREAS, the term of the Contract was from October 1, 2014 to June 30, 2015 with the
option to extend the Contract for three (3) one-year periods effective July 1, 2015; and
WHEREAS, the Contract was extended for three (3) one-year periods – from July 1,
2015 to June 30, 2016, from July 1, 2016 to June 30, 2017, and from July 1, 2017 to June 30,
2018 respectively; and
WHEREAS, the Contract cost was $513,835 for Fiscal Year 2014/2015 and with the
application of yearly San Diego Consumer Price Index for Wage Earners (CPI-W) to the
successive option-year renewals, the Contract cost increased to $542,692 for Fiscal Year
2017/2018; and
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Resolution No. 2018-112
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WHEREAS, the proposed extension of the Contract would apply an additional 3% CPI-
W increase for Fiscal Year 2018/2019 resulting in a Contract cost of $558,972.78; and
WHEREAS, Staff recommends that City Council approve a Contract change order to
reinstate maintenance in OSD7 and increase the scope of maintenance to include DAR West at
an additional Contract cost not to exceed $18,000; and
WHEREAS, the maintenance costs for OSD 7 will be funded by the District’s assessment
revenues and the maintenance costs for DAR West will be funded by operating budget for the
Department of Public Works; and
WHEREAS, Chula Vista Municipal Code section 2.56.070.B.3 states, “[t]he City Council
may waive the competitive bidding requirements if determined by resolution of the City Council
that the competitive bidding requirements as applied to that contract are impractical, impossible
or that City interests would be materially better served by applying a different purchasing
procedure approved by the Purchasing Agent as being consistent with good purchasing
practices”; and
WHEREAS, Staff recommends that Council adopt a finding that the City’s interest would
be better served by waiving the competitive bidding requirements and approving the Contract
extension as doing so will provide City with the opportunity to establish streamlined contract
management procedures which will substantially reduce contract management redundancies and
staff time and costs associated therewith; and
WHEREAS, the Purchasing Agent has approved the proposed extension of the Contract
as consistent with good purchasing practices; and
WHEREAS, Staff recommends that the City Council approve the extension of the
Contract with Aztec Landscaping, Inc. and the proposed change order thereto.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chula
Vista determines that the City’s interest would be materially better served by applying a different
purchasing procedure for the extension of the landscape maintenance contract with Aztec
Landscaping, Inc. and waives the competitive bidding requirements for the contract extension.
BE IT FURTHER RESOLVED that the City Council of the City of Chula Vista approves
the extension of the open space landscape maintenance contract with Aztec Landscaping, Inc.,
from July 1, 2018 through June 30, 2019, for Eastlake Maintenance District Zones A, B, and D
and Open Space District 31 in the amount of $216,704; Open Space Districts 2, 18, and 23 in the
amount of $87,072; Olympic Parkway (I-805 to SR125), Eastlake Landswap, Olympic Parkway
(SR125 to Hunte Parkway), and Otay Ranch Village 2 Santa Venetia (CFD 13m) in the amount
of $255,197.
BE IT FURHTER RESOLVED that the City Council of the City of Chula Vista approves
a change order to the open space landscape maintenance contract with Aztec Landscaping, Inc.
to reinstate maintenance services in OSD7 and add maintenance services for DAR West in an
amount not to exceed $18,000.00.
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BE IT FURTHER RESOLVED that the City Council of the City of Chula Vista
authorizes and directs the Mayor, or designee, to execute the contract extension on behalf of the
City, and directs that a copy of the contract extension be kept on file with the City Clerk.
Presented by Approved as to form by
Iracsema Quilantan Glen R. Googins
Director of Public Works City Attorney
PASSED, APPROVED, and ADOPTED by the City Council of the City of Chula Vista,
California, this 19th day of June 2018 by the following vote:
AYES: Councilmembers: Diaz, McCann, and Padilla
NAYS: Councilmembers: None
ABSENT: Councilmembers: Aguilar and Salas
Mary Salas, Mayor
ATTEST:
Kerry K. Bigelow, MMC, City Clerk
STATE OF CALIFORNIA )
COUNTY OF SAN DIEGO )
CITY OF CHULA VISTA )
I, Kerry K. Bigelow, City Clerk of Chula Vista, California, do hereby certify that the foregoing
Resolution No. 2018-112 was duly passed, approved, and adopted by the City Council at a
regular meeting of the Chula Vista City Council held on the 19th day of June 2018.
Executed this 19th day of June 2018.
Kerry K. Bigelow, MMC, City Clerk
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