HomeMy WebLinkAboutReso 2018-043RESOLUTION NO. 2018-043
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA APPROVING A REVISED CITYWIDE
RECORDS RETENTION SCHEDULE ORIGINALLY
ADOPTED PURSUANT TO PREVIOUS RESOLUTION NO.
17577
WHEREAS, the maintenance of numerous records is costly, slows document retrieval
and is not necessary after a certain period of time for the effective and efficient operation of the
government of the City of Chula Vista; and
WHEREAS, the State of California has adopted guidelines for retention periods for
various government records; and
WHEREAS, in general, Section 34090 of the Government Code of the State of California
provides a procedure whereby City records which have served their purpose and are no longer
required may be destroyed; and
WHEREAS, the City Council previously adopted Resolution 17577 adopting a records
retention schedule in 1994; and
WHEREAS, an update to the records retention schedule (the “Records Retention
Schedule”) is necessitated by changes in records-related statutes, changes in the types of records
maintained by the City, evolving technology, and the need to reduce current and future records
storage costs, eliminate duplication of effort, increase efficiency and take advantage of current
technology.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Chula
Vista, that it hereby approves a revised Records Retention Schedule.
BE IT FURTHER RESOLVED by the City Council of the City of Chula Vista, that it:
1. Authorizes records of the City of Chula Vista, as set forth in the Records
Retention Schedule, on file in the Office of the City Clerk and incorporated
herein by this reference, to be destroyed as provided by Section 34090 of the
California Government Code and in accordance with the provision of said
schedule upon request of the Department Head and with consent in writing of
the City Clerk, the Finance Director, and the City Attorney, without further
action by the City Council of the City of Chula Vista.
2. Authorizes, with the consent of the City Clerk, City Manager and City
Attorney, updates to be made to the Records Retention Schedule without
further action by the City Council of the City of Chula Vista.
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Resolution No. 2018-043
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3. Acknowledges the term “records” as used herein shall include documents,
instructions, books, microfilms, electronic files, magnetic tape, optical media
or papers; as defined by California Government Code Section 6250 et seq.
(the “California Public Records Act”).
4. The City Clerk shall certify to the passage and adoption of this resolution and
enter it into the book of original resolutions.
5. This resolution shall become effective immediately upon its passage and
adoption.
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Resolution No. 2018-043
Page No. 3
Presented by Approved as to form by
Kerry K. Bigelow Glen R. Googins
City Clerk City Attorney
PASSED, APPROVED, and ADOPTED by the City Council of the City of Chula Vista,
California, this 13th day of March 2018 by the following vote:
AYES: Councilmembers: Aguilar, Diaz, McCann, Padilla, and Salas
NAYS: Councilmembers: None
ABSENT: Councilmembers: None
Mary Salas, Mayor
ATTEST:
Kerry K. Bigelow, MMC, City Clerk
STATE OF CALIFORNIA )
COUNTY OF SAN DIEGO )
CITY OF CHULA VISTA )
I, Kerry K. Bigelow, City Clerk of Chula Vista, C alifornia, do hereby certify that the foregoing
Resolution No. 2018-043 was duly passed, approved, and adopted by the City Council at a
regular meeting of the Chula Vista City Council held on the 13th day of March 2018.
Executed this 13th day of March 2018.
Kerry K. Bigelow, MMC, City Clerk
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