HomeMy WebLinkAboutReso 2002-418 RESOLUTION NO. 2002-418
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA WAIVING IRREGULARITIES, ACCEPTING
BIDS AND AWARDING CONTRACT TO HMS
CONSTRUCTION, IN THE AMOUNT OF $115,314 FOR TIIE
INSTALLATION OF INTERNALLY ILLUMINATED STREET
NAME SIGNS AT VARIOUS LOCATIONS IN THE CITY OF
CHULA VISTA FOR FISCAL YEAR 2000/2001, FISCAL YEAR
2001/2002 AND FISCAL YEAR 2002/2003 (PROJECT TF-279)
WHEREAS, on September 11, 2002, the Director of Public Works received the following
sealed bids from five electrical contractors for "Installation of Internally Illuminated Street Name
Signs at Various Locations in the City of Chula Vista, California for Fiscal Year 2000/2001,
Fiscal Year 2001/2002 and Fiscal Year 2002/2003 ( Project TF-279)":
Contractor Amount
1. HMS Construction $115,314.00
2. Peek, Signal Maintenance Inc. - Santee $129,237.50
3. T&M Electric, Inc. dba Perry Electric $136,000.00
4. Sutherlin $143,544.51
5. TDS $202,500.00
WHEREAS, after reviewing the bid documents received, staff discovered a discrepancy
with HMS Construction's grand total bid amount of $130,934 and when staff reviewed the bid,
HMS's correct grand total was $115,314 which was $13,923 lower than Peek Signal
Maintenance Inc.'s bid amount; therefore HMS Construction was the actual low bidder; and
WHEREAS, staff consulted with the City Attorney and determined that the irregularity
was insignificant and staff could proceed with the award process to HMS Construction based on
the specification language under the Special Provisions which states that "The contract will be
awarded to the lowest responsible bidder for the grand total of all of the bid items listed in the
proposal"; and
WHEREAS, the project's specification further stipulates that the City Council has the
right to waive any irregularity or informality in the bid proposal to the extent permitted by law;
and
WHEREAS, the low bid submitted by HMS Construction of $115,314 is 11% lower than
the engineer's cost estimate of $129,172.60; and
WHEREAS, the low bid contractor, HMS Construction, has completed several projects
for the City in the past with favorable performance and HMS Construction has met all City
requirements for award of a contract as set forth in the bid document; and
Resolution 2002-418
Page 2
WHEREAS, the City's Environmental Review Coordinator has reviewed the work
involved in this project and determined that the project is exempt for California Environmental
Quality Act (CEQA) both under CEQA Guidelines, Section 15061 (b)(3) and Section 15303,
Class 3 (new construction or conversion of small structures).
NOW, THEREFORE, BE IT RESOLVED the City Council of the City of Chula Vista
does hereby waive irregularities, accept the bids and award the contract to HMS Construction in
the amount of $115,314 for the "Installation of Internally Illuminated Street Name Signs at
Various Locations in the City of Chula Vista, California for Fiscal Year 2000/2001, Fiscal Year
2001/2002 and Fiscal Year 2002/2003 (Project TF-279)".
Presented by Approved as to form by
Jo~/n P. Lippitt J~/ffM. Kaheny ~
Director of Public Works t~fty Attorney
Resolution 2002-418
Page 3
PASSED, APPROVED, and ADOPTED by the City Council of the City of Chula Vista,
California, this 22nd day of October, 2002, by the following vote:
AYES: Councilmembers: Davis, Padilla, Rindone, Salas and Horton
NAYS: Councilmembers: None
ABSENT: Councilmembers: None
Shirley Horn, Mayor
ATYEST:
Susan Bigelow, City ~erk
STATE OF CALIFORNIA )
COUNTY OF SAN DIEGO )
CITY OF CHULA VISTA )
I, Susan Bigelow, City Clerk of Chula Vista, California, do hereby certify that the foregoing
Resolution No. 2002-418 was duly passed, approved, and adopted by the City Council at a
regular meeting of the Chula Vista City Council held on the 22nd day of October, 2002.
Executed this 22nd day of October, 2002.
Susan Big~lo~, City Clerk