Loading...
HomeMy WebLinkAbout2001-02-21 BOLT MINS yf, Minutes LIBRARY BOARD OF TRUSTEES February 21, 2001 LIBRARY CONFERENCE ROOM 4:00 PM All Items May be Considered for Action CALL TO ORDER ROLL CALL Trustees Hartman P , Hubbard P , Pasqua P , Chair Deason P , Vice Chair Clover P Staff present: Shauna Stokes, Patrice O'Halloran, John Corbett,Jodie Sawina, Paula Brown Others Present: Nancy Lemke I. Approval Of Minutes -Meeting of January 17, 2001 MSUC (Hubbard, Clover) to approve the minutes as mailed with a correction to Maureen Roeber's name on page two. II. Introduction of new Senior Librarian . Deputy City Manager Palmer introduced Jodie Sawina, the Library's newest Senior Librarian. Mrs. Sawina works at the South Chula Vista Library. III. Report from Literacy Coordinator Literacy Team Coordinator, Patrice O'Halloran, reported on the progress of the City's Literacy Program. Among the collaborative programs of the Literacy team is the joint application and award of an Even Start Program in conjunction with the elementary school district. An English as a Second Language Class is held in the library,paid for by the adult school. The Literacy team still offers one-on-one tutoring, in addition to a writing class, a pre GED class, and computer aided instruction. Trustees were asked to consider at anew after-school program for children called LEAP, Library Educational After School Program.. Qualcom has donated $10,000 to the library to further after-school programming. Staff would like to begin a program tohelp any child in Chula Vista who is one to two grades below level. Volunteer tutors will be used, one adult to 2-3 children. Tutors will go through 12 hours of training and will tutor in tandem with a staff person. IV. Continued Matters A. East Side Library Staff is proceeding to get a quote for the revision of the Library Master Plan and is Library Board of Trustees - 2 - February 21, 2001 planning to go to Council to award that bid in late March. The Rancho del Rey site was being considered. Trustees were asked to reserve March 14 in case action was necessary on this issue. B. Rezoning Friendship Park The Parks and Recreation Commission is proceeding to make this area parkland. V. New Business A: Literacy LEAP Program Trustees were.asked to endorse the Library's application for the new after school program, LEAP. MSUC (Clover/Pasqua) to endorse this program B. Display Case Trustees were asked to endorse the Library's new display case policy which states that these cases are not open for community use. MSUC (Hubbard/Pasqua) to endorse the proposed policy on library display cases. C. Literacy Team Application for CDBG Funds MSUC (Hubbard/Clover) to support the Literacy Team's Community Development Block Grant Application D. Library Goals Assistant Library Director, Paula Brown, reported that staff reviews the Library's goals each year before beginning the budget process, in order to make sure they are still appropriate. She enumerated the goals for the coming year that were included in the Trustee's packets and answered questions. MSUC Hartman/Hubbard) to endorse and adopt the mission statement and goals. E. FY 2001-3 budget Administrative Services Manager, Shauna Stokes, reported that the City is embarking on a two-year operating budget. She anticipates increases in data line costs, electronic databases, etc. It is the Library's intention to bring back the complete Library budget to the Board. The Library Board's 2000-01 budget was distributed, Trustees were asked for any changes they would make. MSUC (Hartman/Clover) approve the budget, less funding for a special workshop. `P 1, Library Board of Trustees - 3 - February 21, 2001 F. GMOC Report Director Palmer reported to the Trustees that the City Ordinance still reflects a 500 sq. ft. threshold for new libraries in the City of Chula Vista. Two years ago, the Growth Management Oversight Committee, at the Library and City Council's request, changed the threshold to 600 sq. ft. Last year, at the suggestion of Marty Chase, the per capita was changed to a net square footage, or a 60,000 sq. ft. facility. Change to the Ordinance has not yet been made. Library staff expects to bring this ordinance change, for the 60,000 sq. ft. threshold, to Council at the same time as the revision to the Library Master Plan. VI Director's Report A. Appointment of JoAnn Jonas to the 2002 John Newbery Award Selection Committee New librarian, JoAnn Jonas, has been appointed the Newbery Award Selection Committee. This is one of the most prestigious book awards in the nation. This is one of the most important committees at ALA. B. American Library Association's CIPA (Children's Internet Protection Act) Web Site The ALA Executive Board voted at their Midwinter Meeting in January to challenge CIPA's constitutionality. Chula Vista will join ALA in the suit against this act. Chula Vista is currently in compliance with this Act, which becomes effective in April. C. Management Reorganization As previously reported, the Library is implementing a matrix style structure. A Management Retreat was held last week in order to held last week to work on the details. City City's Office of Development and Training was highly helpful in getting this organized. D. Legislative Update None E. Other None VII. Communications A. Friends Liaison, Mrs. Lemke displayed the Friends have a new logo. She reported that the Friends are working to define their goals and mission more clearly. The Friends are having a special program on March 4"' featuring local authors Clair Hsu Accomando and Eleanor Garner. Mrs. Lemke also asked the Trustees to pencil the Library's 25 Anniversary onto their calendars for July 15th. Library Board of Trustees -4 - February 21, 2001 B. Public - None C. Written -None D. Board Comments Chair Deason reported that she will be out of the country during the April meeting. Trustee Hubbard also reported that he will be unavailable for the April meeting. It was determined that, if necessary, a special meeting would be held on March 14°i in lieu of the regular Board Meeting VIII. The meeting adjourned at 5:15 pm. The next meeting of the Library Board will be held on either March 14" or March 21 S`