Loading...
HomeMy WebLinkAbout2001-09-19 BOLT MINSMinutes LIBRARY BOARD OF TRUSTEES September 19, 2001 South Chula Vista Library 4:00 PM All Items May be Considered for Action CALL TO ORDER ROLL CALL Vice Chair Hartman P , Chair Hubbard PTrustee Clover E, Pasqua_P Others Present: John McLaren, City Staff Present: David Palmer, Nora McMartin, John Corbett, I. APPROVAL OF MINUTES - Meeting of August 15, 2001 MSUC (Pasqua/Hartman) to approve the minutes of the August 15, 2001 meeting. II. CONTINUED MATTERS A. Library Bond Act Application Director Palmer reported that the City Council has directed staff to proceed with the application for the State grant. Staff is working on the needs assessment portion of the grant and will go to Council on October 16 with a letter of intent with the school district. Trustees. were asked to move their meeting up one week to October 10', this was agreeable to the Trustees present. III. NEW BUSINESS A. Library Strategic Plan The grant application process does not specifically require a strategic plan, but requires a site plan of service which ties back to the plan. The Alford Group has been retained to work on preparing the Library's Strategic plan. Consultant, Rod Reinhart has just completed working on the Strategic Plan for the San Diego Red Cross. The first step in this process will begin with a Vision and Mission Retreat Library Board of Trustees U C -2- September 19, 2001 on September 20, 2001, Trustees Clover and Pasqua have been invited to represent the Board and John McLaren will represent the Friends of the Library. Nancy Kerwin will represent the School District. A Strategic Plan Steering Committee will follow, with Board Chair Tris Hubbard acting as Chair for this committee. It is estimated that the Steering Committee will consist of 20 to 30 participants who will also participate in the following sub committees: Programming, Facilities, Finance, Staff and Volunteers, Marketing and Communications. These committees will report back to the full Steering Committee. A draft Strategic Plan should be created by early December. The grant application process allows no flexibility in times and dates. Meeting Room Policy Principal Librarian, Maureen Roeber reported that the Library's meeting room procedures were not in compliance with current law. The policy has since been revised. Trustees were asked to endorse the new policy. MSUC (Pasqua/Hartman) that we endorse. this policy. Fund Raising Plan Assistant Library Director, Paula Brown, reported that the Library, with the assistance of the Alford Group, raised $27,000 last year. The City Council has recently renewed the Library's contract for consulting services with the Alford Group. The Library plans pretty much the same fund raising strategy as last year. Solicitations will include a direct mail campaign to acquire new donors, a holiday campaign before the end of December to previous donors, and possibly a Spring campaign to update our Donor Recognition Plaque. The Library intends to develop a long-term fund raising plan to determine what activities to include and how funds would be used. Some possibilities include major donors and grant funding. The Alford Group is also assisting the Nature Center with their capital campaign for a shark and ray tank. They have raised about $150,000 so far. IV. LIBRARY DIRECTOR'S REPORT A. Civic Center Library HVAC Project The library was closed September 16' for asbestos abatement in preparation for replacing the air -handling units on the roof. The Library will be closed at least one more day when a crane is moved into the parking lot to replace the current f'• Library Board of Trustees -3- September 19, 2001 air -handling units with new ones. The final schedule is not yet complete. B. Chula Vista Public Library Operations Report The Library Operations Report for August was distributed at the meeting. Assistant Director Brown pointed out that circulation increased 11 percent, or approximately 8,000 items. DVD circulation increased 144% over last year at this time. Circulation at the Eastlake Branch increased 34%, from 6,000 to 8,000 circulations. Because of the continued growth of the area and increase in circulation, a self -checkout machine will be installed at EastLake to speed checkout and shorten lines at the desk.. The EastLake Branch has had a vacant time librarian position for the past six months. Increasing circulation staffing at EastLake is being considered or possibly moving someone from the other two branches, although work is not decreasing at the Civic or South Branches. Kait Casey has been hired to fill the Library's Volunteer Coordinator position and began work last week. Her first project will be finding volunteers for the Arturo Barrios Race, which benefits the Library. Approximately 80 volunteers are needed. C. Lauderbach School Pilot Program Principal Librarian Roeber reported that Lauderbach Elementary School asked the Library to book weekly library tours for its fourth, fifth and sixth graders to hone their research and library skills. Unable to accommodate the school during open hours, Lauderbach Elementary has agreed to contract with the Library and pay for a part time Library Associate to teach library skills in an 11 week program during morning hours when the library is closed. This program should begin October 15''. D. Personnel Senior Librarian, Susie Ward, will return to work next week, but another key staff person is going out on extended medical leave. E. Legislative Update There is current legislation on the Governor's desk that would provide money for after school programming at middle school libraries. Funds will be distributed through a grant process and the library will apply. Library Board of Trustees V. COMMUNICATIONS A. Friends September 19, 2001 John McLaren reported that the last Friends meeting was cancelled. The Civic Center Friends donated 4,000 to purchase juvenile books. The Friends Newsletter is coming out soon. A web version of the newsletter can be found at www.angelfire.corWjoumal/melaren/ B. Public Comments None C. Written Comments None D. Board Comments None VI. ADJOURNMENT —The meeting adjourned at 5:10. The next Library Board of Trustees meeting will be held on October 10, 2001. COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT (ADA) The City of Chula Vista, in complying with the Americans with Disabilities Act, requests individuals who may need special accommodation to access, attend and/or participate in a City meeting, activity or service request such accommodation at least forty-eight hours in advance for meetings and five days for scheduled services and activities. Please contact JoAnn Howard for specific information at 691-5193 or Telecommunications Devices for the Deaf (TDD) (619) 476- 5357. California Relay Service is available for the hearing impaired.