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HomeMy WebLinkAbout2002-03-20 BOLT MINSMinutes LIBRARY BOARD OF TRUSTEES March 20, 2002 LIBRARY CONFERENCE ROOM 4:00 PM All Items May be Considered for Action CALL TO ORDER ROLL CALL Trustees : Clover P , Pasqua E, Valerio P , Chair Hubbard E , Vice Chair Hartman P Vice Chair Hartman called the meeting to order at 4:15 pm. I. APPROVAL OF MINUTES - Meeting of February 20, 2002 MSUC to approve the minutes of February 20, 2002 as distributed II. CONTINUED MATTERS A. Library Bond Act Application 1. Building Program 2. Report on Environmental Impact 3. Site Plan 4. Report on Visit to Design Review Committee 5. Building Layout 6. MOU with Chula Vista Elementary School District Trustees were asked to review the Joint Use Agreement with the School District. Assistant Director Brown reported that staff expects the School District to approve the MOU at their School Board meeting on April 16'. City Council review will be in May. The School District is highly motivated to provide these programs and to make this agreement work. Funding for programming, as well as an accredited teacher, could come from Proposition 10 money The State requires a 20 -year commitment to deliver services consistent with those pointed out in the agreement. The Library is also required to provide library services from the new facility for 40 years. MSUC (Clover/Valerio) Trustees moved to support this measure in concept. Trustees reviewed the Library Building Program. Chair Hubbard met with the architect and staff last Wednesday. The latest building design encompasses 36,000 sq. ft and has been developed to meet all of the Library's standards and specifications. When the State Library reviews the application package, it will see that Chula Vista Libraries provide consistent services at all branches. The facility will also incorporate an Early Childhood Education Center and the Stretch and DASH offices. Library Board of Trustees -2- March 20, 2002 The increased size of the facility will affect the proposed eastern urban center library, reducing DIFF funding to 25,000 sq. ft. When the time comes to build this facility, another bond act may become available to build it out to 30,000 sq. ft., or possibly, the additional 2 to 3 million dollars could be raised for the additional square footage. Jeff Dawson, Carrier Johnson, reported on the status of the project. Meetings have been held with City staff to flesh out access (vehicular and pedestrian) and environment issues. Options for orienting the building were reviewed. A major directive is to create a building with significant civic presence. Option 1: Place the building along East H Street and have two entryways, one off the parking lot and one from the corner of East H and Paseo Ranchero. There are issues of over spray involving the fire structure. Option 2: Place the building to the west side of the site. This option was immediately thrown out. Option 3: Create an L-shaped scheme with open space and a significant statement at the corner of Paseo Ranchero and East H Street. The entrance would be aligned with Paseo Magda. This is the preferred plan. Placement of the library departments and functions was discussed. Trustee Valerio asked if this would be a green building. The consultant reported, that from an energy standpoint, this will be a green building. Trustee Clover asked if exterior of the facility would be consistent with the Rancho del Rey "look". Carrier Johnson has been contracted to prepare a master plan and derive some design guidelines for this area to make sure architectural connections are correct. The community wanted a distinctive, but not disturbing building. A pedestrian pathway is planned that will lead toward the teen center and become a major pedestrian travel path. Vice Chair Hartman asked if there would be an incentive to encourage people to use the pedestrian path. The path will split to collect residents from the east and also connect to the YMCA to collect people from the north. Pedestrians from Discovery School and Discovery Park will also find it convenient. This path may be part of the library project or of the master plan for the immediate area. MSUC (Hartman/Clover) endorsed the plan as it stands. Trustees were informed that they might be required to meet twice in May in order to finish in June. III. NEW BUSINESS A. Citywide "Read -a -Book" Project Trustees reviewed a Los Angeles Times article in their packets describing the "One Book One City" phenomenon. This occurrence began in Seattle where citizens were asked to read Russell Banks' "The Sweet Hereafter", followed by Los Angeles with Ray Bradbury's, "Fahrenheit 451" and last fall in Chicago when Library Board of Trustees -3- March 20, 2002 Mayor Daley asked every citizen in the city to read Harper Lee's "To Kill a Mockingbird". Councilperson Mary Salas supports this program and, along with the California Humanities Council, has suggested Chula Vista citizens undertake reading John Steinbeck's, Grapes of Wrath. Library staff will apply for State Library funds to help defray the cost of this proj ect. IV. LIBRARY DIRECTOR'S REPORT A. Personnel - Two new librarians have been hired for the Civic Center Library, Kim Laru Librarian II and Jennifer Parsons, Librarian I. A half time librarian, Ramona Price, has been secured for EastLake. Left vacant is a halftime Volunteer Coordinator position. B. Spring Direct Mail Campaign — A direct mail campaign is being conducted this month to acquire new donors. Five thousand letters will be sent out targeting potential donors in Chula Vista. The Foundation currently holds $133,000. C. Other V. COMMUNICATIONS A. Friends None B. Public Comments None C. Written Comments None B. Board Comments Trustee Clover stated that she liked the plans for the new library. VI. ADJOURNMENT - The next Library Board of Trustees meeting will be held on April 17, 2002. COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT (ADA) The City of Chula Vista, in complying with the Americans with Disabilities Act, requests individuals who may need special accommodation to access, attend and/or participate in a City meeting, activity or service request such accommodation at least forty-eight hours in advance for meetings and five days for scheduled services and activities. Please contact JoAnn Howard for specific information at 691-5193 or Telecommunications Devices for the Deaf (TDD) (619) 476- 5357. California Relay Service is available for the hearing impaired. �. / J,4, e�