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HomeMy WebLinkAbout2002-02-20 BOLT MINSD Minutes LIBRARY BOARD OF TRUSTEES February 20, 2002 LIBRARY CONFERENCE ROOM 4:00 PM All Items May be Considered for Action CALL TO ORDER ROLL CALL Trustees : Clover P , Pasqua_P, Valerio P, Chair Hubbard P_, Vice Chair Hartman P New Trustee Eduardo Valerio was made welcome to the Library Board. City Staff Present: David Palmer, Nora McMartin, Paula Brown, Assistant Library Director Brown began the meeting explaining that Deputy City Manager Palmer was coming from another meeting. APPROVAL OF MINUTES - Meeting of January 16, 2001 MSUC (Pasqua/Hartman) to approve the minutes as distributed. II. CONTINUED MATTERS A. Library Strategic Plan Assistant Director Brown provided Trustees with an update to the Strategic Plan. Community initiatives were translated into goals for which staff created objectives. Some new initiatives were: • The need for the Rancho del Rey Library; • Commitment to the book budget, in particular, three books per capita; • To maintain the book budget at the national median of $3.20 per capita; • Commitment to promoting the values of libraries to the public. Library work teams have taking the lead on applicable objectives and assignments are currently being made. Staff plans to re -visit goals on an annual basis to evaluate the process. B. Library Bond Act Application 1. Architect Selection The architectural firm of Carrier Johnson has been selected for the bond act submittal. Assistant Director Brown reported that the schematics are well on the way towards completion. The architect will meet with City environmental and traffic staff to develop access to the site. Chair Hubbard felt that this issue would be a major hurdle and would drive everything else about the building. 2. Town Hall Meeting A town hall meeting was held last Wednesday night at Discovery School to -w� Library Board of Trustees N February 20, 2002 introduce architect Gordon Carrier to the community and to gather their input regarding the new library. Valuable information was received from the 16 individuals who attended. One community concern was access to the site. 3. Timeline Assistant Director Brown reported that the grant application is currently on course. If awarded in the first round, the Rancho Del Rey Library would open in January of 2005. Council will review the grant application in late May or early June with the grant being due to the State on June 14, 2002. 4. Joint Venture The Library has been working with the Elementary School District as a requirement of the grant. The joint venture is composed of three main components: a. An early childhood resource and information center to provide one on one developmental, age - b. ppropriate library service. c. Commitment to after school programming in the elementary schools with a strong element of learning d. Delivery of library materials to the elementary schools to support teachers and the after school program. Staff plans to take the MOU to the School District in early April. (Deputy City Manager Palmer arrived at this time 4:30 pm) II. NEW BUSINESS A. Literacy Team's application for CDBG funding for FY 2002-2003 MSUC (Pasqua/Clover) to endorse the Literacy Team's application for CDBG funds for FYT 2002-03. B. Report on Staffing Model Deputy City Manager Palmer reported that the shortage of available librarians and the desire to keep staff costs down, have lead to a new staffing model that will occur when the Rancho Del Rey Branch opens. These staffing changes will also occur at the Civic Center and South Chula Vista Library. The model will maintain our current classification structure, with a Senior Librarian as Branch Manager and a Librarian III working as Assistant Branch Manager. The new Branch Manager for the Civic Center Branch is JoAnn Jonas, and the Assistant Branch Manager at Civic is Donna Golden. The largest change will be a move toward Library Associates working as Customer Service Representatives. This is a direct reflection of the lack of available professional librarians. Chula Vista cannot afford to maintain its current Library Board of Trustees February 20, 2002 system. The City of San Diego has 4 to 5 librarians running their branch libraries. The new model provides 5 librarians at Rancho Del Rey: a Branch Manager, Assistant Branch Manager, Youth Services Librarian, Digital Librarian, Outreach Librarian, and possibly a Local History Librarian. Public service would be provided with 9 FTE of Library Associates called Customer Service Representatives. The new model will incorporate a single service desk. Patrons can go to one desk to pay fines, get a library card, or ask for information. Staff will also be circulating on the floor to assist patrons. The key to making this new model work is training, staff is working on developing an outstanding training program. Book circulation will move heavily toward self checkout. Thirty percent of current circulation is made through self checkout machines. Director Palmer cited a library in British Columbia that circulates 90% of its over a million items per year through self -checkout. Self checkout machines will reduce the number of staff checking out books, but they will still be'needed to re -shelve materials. Chair Hubbard suggested that if Chula Vista could develop a training model, it could be marketable to other libraries. MSUC (Constance/Eddie) to endorse the library's new staffing model. IV. LIBRARY DIRECTOR'S REPORT A. Personnel — JoAnn Jonas has been appointed Sr. Librarian in charge of the Civic Center Library. B. Civic Center Library HVAC Project — This project will be completed in April due to a faulty air handler. C. CVPL Operations Report This report is unavailable at this time. D. Legislative Update There has been some reinstitution of the Public Library Fund by the governor. E. Other — The Smithsonian Institute providing a program at the Civic Center Branch entitled, "African Environments." There is no cost to the Library for this program. Tutor.Com, the Library has received a grant to run this pilot program which provides high quality homework assistance from a computer at the Civic Center Library. The program runs from March through September and will be marketed to Chula Vista Middle School. This program uses an interactive chat room environment. 24/7 this pilot program, through an icon on the library's web site, connects patrons to a librarian that would be able to answer reference questions any time of the day or night. This pilot is designed for individuals who cannot come to the library or at times when the library is closed. Library Board of Trustees 4 February 20, 2002 Library circulation has increased ten percent and is reaching peak circulation of four years ago. This increase indicates that the Library is doing a better job of providing service. EastLake Library has experienced a thirty percent increase in usage. V. COMMUNICATIONS A. Friends None B. Public Comments None C. Written Comments None D. Board Comments Trustee Hubbard indicated that he would be out of town on March 20, the date of the next Library Board meeting. He again welcomed Trustee Valerio to the Board. VI. ADJOURNMENT — The meeting adjourned at 5:15 pm. The next Library Board of Trustees meeting will be held on March 20, 2002.