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HomeMy WebLinkAbout2002-04-17 BOLT MINSMinutes LIBRARY BOARD OF TRUSTEES April 17, 2002 LIBRARY CONFERENCE ROOM 4:00 PM All Items May be Considered for Action CALL TO ORDER ROLL CALL Trustees : Clover E , Pasqua—P_, Valerio _P, Chair Hubbard _P_, Vice Chair Hartman P City Staff Present: David Palmer, Paula Brown, John Corbett, Maureen Roeber I. APPROVAL OF MINUTES - Meeting of March 20, 2002 This item will be carried forward to the May meeting II. CONTINUED MATTERS A. Final Approval - Library Strategic Plan Trustees reviewed an updated copy of the Library Strategic Plan. MSUC (Pasqua/Valerio) to approve the Library Strategic Plan This item will be taken to the City Council on May 14'h. Chair Hubbard agreed to attend this meeting in support of this item. B. Library Bond Act Application Conceptual Plan Trustees reviewed the conceptual exterior drawings of the new library provided by the architect. These same drawings were presented to the Design Review Commission earlier this week. This Commission was complimentary of the design. Materials considered for the outside of the building are a combination of stucco and natural or artificial tile in the form of fossil tile. The building will be highlighted by copper roofs that will age to a soft patina over time. Clerestory windows on the north side will bring in soft light and a large SDG&E utility box on the property will be placed underground. The pedestrian trails connecting to the YMCA will not be included in the grant application due to several issues, including those involving SDG&E, as well as cost and mitigation. (Vice Chair Hartman arrived at 4:16 pm) Trustee Valerio asked about the major concerns of the Design Review Committee? Assistant Director Brown reported that they asked: • How much of the building would be tiled, 30%. if Library Board of Trustees -2- April 17, 2002 • How much the building will cost. The architect would develop a system of deductive elements or alternates that would provide for less costly options. • The entry at the corner did not have a strong enough presence. This is inhibited by the need for a 100 foot ADA ramp. • Insure that adequate natural lighting would be provided. • The commission was concerned about architectural tie-in with the YMCA, Teen center and the Fire Station. The architect is incorporating common elements of these buildings in the new library. There is a copper cupola on the Teen Center that would be echoed by the copper roof of the new facility. There is a trellis on the fire station that would be echoed by a similar trellis on the new library. The architect was asked to explore more tie-ins. • Commissioners want the building to be more special with more emphasis placed on the towers. • Outdoor entries should have outdoor seating. • Pedestrian access. Director Palmer reported that the next step will be the cost estimates. The grant provides a cap of $197 per sq. ft for construction costs. Staff estimates it will cost another $100 to $125 for equipment and furnishings. The May Library Board meeting will be crucial, as the Board's endorsement of the grant application will be needed before the item is presented to the City Council on June 4`h. Trustees were asked to clear their calendars to attend this Council meeting in support of the grant application. An ancient fault has recently been discovered on the library site. This discovery has a possible impact on the mitigated negative declaration that must be filed with the State on Monday. Trustees were invited to attend a Public Town Hall Meeting to solicit public input, on Wednesday, April 24' at Discovery School at 7:00 pm in the evening. 2. MOU with Chula Vista Elementary School District At their last meeting, Library Trustees had conceptually approved the MOU between the City and the Elementary School District. This document provides for three basic programs: an early childhood education center, STRETCH and DASH site and a delivery system. The specifics of these programs are flexible to adjust for budget and resources. This item will go before the School Board on May 7`h and the City Council on June 4'. MSUC (Hartman/Pasqua) to support the MOU with the Chula Vista Elementary School District. Library Board of Trustees -3- April 17, 2002 III. NEW BUSINESS A. Revised Fiscal Year 02-03 Library Budget The Library has entered into the second year of a two-year budget. How the State deficit will affect the City is unknown at this time. IV. LIBRARY DIRECTOR'S REPORT A. Personnel A new part time Librarian, Ramona Price will begin work at EastLake next week. Preliminary interviews are being held for Volunteer Coordinator position. B. Spring Direct Mail Campaign The Library has discovered that since September 11', financial support for charitable agencies has decreased. Less that $1,000 has been received in donations during the spring direct mail campaign. Trustee Valerio has agreed to help the library with its fund raising endeavors later in the year. C. CVPL Operations Report Director Palmer reported that Library circulation has increased. Huge increases at EastLake will bring its circulation to over 100,000 this year. This building is only open 24 hours a week. Distribution of monthly reports will resume after the grant in completed. Assistant Director Brown reported that average monthly hits on the Library's web site from remote users, people not using computers in the library, was 23, 400 last July. In March 2002 the Library's web site had 82,642 hits from remote users. D. Legislative Update Work is progressing on the redesign of the City's web page and staff expects to have the new site live in October. Chair Hubbard asked if the overturn of the federal law banning 'virtual' child pornography would impact the Library. Director Palmer speculated that the overturn of this porn law may possibly lead to the overturn of CIPA (Child Internet Protection Act). The Chula Vista Public Library currently provides filtered internet access in the children's room and allows adults to select filtered or non -filtered internet access. CIPA may have financial ramifications as it also requires staff computers to be filtered. Libraries who do not filter internet access may not be eligible to receive Erate, or discounts in the cost of providing internet service. The State's revised budget, with its 20 billion dollar shortfall is imminent. How this revised budget may impact cities is unknown and may require the library to Library Board of Trustees -4- April 17, 2002 consider reductions at a later date. The Library currently receives approximately $279,000 in Public Library Fund revenue from the State. This amount has been cut this year to $230,000 and may be further reduced when the revised budget is implemented. Public Library Funds directly affect the Library's book budget. E. Other None V. COMMUNICATIONS A. Friends - None B. Public Comments — None C. Written Comments Trustees were notified that the Planning Department will present a General Plan Update to Boards and Commissions on Thursday, April 25 from 6-7 pm. On Saturday, April 27, a Chula Vistas 2020 Community Fair will be held at Chula Vista High School from 10-1 pm. Chula Vista residents will be asked their vision of Chula Vista in the year 2020. Public input and participation in this project is vital to ensure a shared vision for the City's future. B. Board Comments Trustee Valerio asked if the bond application required letters of support. Director Palmer informed him that this will come at, a later date. VI. ADJOURNMENT — The meeting adjourned at 4:50 pm. The next Library Board of Trustees meeting will be held on May 15, 2002.