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HomeMy WebLinkAbout2002-05-22 BOLT MINSMinutes LIBRARY BOARD OF TRUSTEES May 22, 2002 LIBRARY CONFERENCE ROOM 4:00 PM All Items May be Considered for Action CALL TO ORDER ROLL CALL Trustees Clover E 'Pasqua P , Valerio P , Chair Hubbard P , Vice Chair Hartman P City Staff Present: Shauna Stokes, Paula Brown, Maureen Roeber Others Present: Joan Roseman, John McLauren I. APPROVAL OF MINUTES - Meeting of March 20, 2002 and May 22, 2002 MSUC (Pasqua/Hartman) that the minutes of the meeting of April 17, 2002 be approved as mailed. The minutes of the March 20, 2002 meeting will be reviewed at the June meeting. II. CONTINUED MATTERS A. Library Grant Application Trustees were asked to endorse -the Rancho del Rey Conceptual Plan, the Plan of Service and finally, to endorse the submittal of the grant application to the City Council on June 11. A courier service will deliver the grant application to the State Library on Thursday, June 13th. The application package is expected to run close to 500 pages, along with photos, drawings, and videos. Staff has worked very hard to complete this project. a. Conceptual Plan Trustees reviewed conceptual elevations, cross elevations and floor plans of the building. The site plan has not changed. The Early Children's Research Center has been renamed "Born to Read". Staff is currently preparing cost estimates and is aiming for just over 7 million dollars at $196 per sq. ft. Several meetings have taken place with the architect and cost estimator. Library Board of Trustees -2- May 22, 2002 Several cost-saving measures are being considered, such as substituting a painted metal roof for a copper roof. Staff is striving to maintain a high quality of interior finishes, walls and ceilings, etc. Site development costs will be approximately 4 million dollars. Moving the SDG&E box on East H Street would cost approximately $120,000. The architect will work around this feature to save costs. In addition, the building is being designed to exceed energy efficiency standards by 24%. The Negative Declaration has been submitted to the State Clearing House. The trail behind the Fire Station to the Teen Center will not be included in the grant application due to mitigation issues and issues with SDG&E. The Planning Department is considering a Master Plan for this area and the trail could be included in this document. b. Plan of Service Demographics for this area include a little less than a quarter of the City's population, of which approximately 34-36 % are Latino with a good number of Spanish-speaking students. Library patrons have indicated they want multi- cultural and Spanish-language materials. The new library will hold over 20,000 volumes in Spanish as well as cultural heritage collections in English, Japanese and Korean. The Born to Read Family Resource Center will be the nucleus of our joint agreement with the Chula Vista Elementary School District. A program called "Baby time" has been initiated at the Library where the parent or care giver will have a close time with the child and receive some instruction. The School District is pursuing grants to help parents learn pre -literacy skills. The American Library Association has placed an emphasis on pre -literacy for ages 0-5. Circulation services at the new facility will be predominantly self-service, with customer services will be provided from a desk near the front door. Staff will be trained in September on a new one-stop service model. The Rancho del Rey Library will be open 63 hours per week, Monday through Thursday, loam — 8pm, Friday 1oam-6pm, Saturday 1oam-4:00pm and Sunday 1:00- 5:00 pm. On Wednesday's, a 7:00 am to 10:00 pm extended hours schedule is proposed. The YMCA nearby opens at 4:30 am. A different staffing model, at a reduced service level, will be used to bridge those extra early and late hours, but the Library will be open. Director Palmer reported that this grant is extremely competitive, and by no means a sure thing. The Library has received a great deal of support from the Library Board of Trustees -3- May 22, 2002 Building, Planning, Engineering, Finance, and other City departments. The architectural firm of Carrier Johnson has also been outstanding to work with. c. Submittal of Grant Application to Council MOTION MSUC (Hartman/Pasqua) to endorse the grant application which includes the Conceptual Plan, Plan of Service and submittal to Council. Trustees were reminded that this item will go to the City Council on June 11. III. NEW BUSINESS A. Civic Center Branch Library Parking Lot The driveway for the new Police Department under construction does not line up with the Library's driveway. For safety reasons and traffic control the Library's driveway will be moved west approximately 30 ft. This move will allow the book drop area to be reconfigured in the south parking lot, and allow access to the book drops from the drivers side of vehicles. F Street will be widened, narrowing the green space on the south side of the building. B. Extension of EastLake Branch Library/Sweetwater Union High School Agreement MSUC (Hartman/Valerio) to extend the contract for one year. C. Chula Vista 2002 Director Palmer reported on the training sessions staff has received for this program. Trustees turned in their idea cards. IV. LIBRARY DIRECTOR'S REPORT A. Library Strategic Plan The Library Strategic Plan was approved by Council at their meeting of May 14, 2002. It will be printed and distributed in the near future. B. MOU with Chula Vista Elementary School District This agreement was approved on the Chula Vista Elementary School District's consent calendar. C. Monthly Statistics Staff will resume preparing these as soon as the grant application process is complete. Library Board of Trustees -4= May 22, 2002 D. Legislative Update The City has escaped most of the negative impact of the State's budget woes. However, the Public Library Fund has been reduced and Chula Vista will lose an additional $80,000 on top of the funds that had been previously reduced. Public Library Fund revenues will be at approximately $150,000, down from a high of $290,000. The money for additional hours at South Chula Vista Library is secure, however, and necessary staff is being hired. New hours are estimated to begin during the last week of July. E. Other None V. COMMUNICATIONS A. Friends Joan Roseman reported: • The Historic Home tour was very successful. Approximately 1300 people participated and 85 became new members of the Friends. • The Friends sponsored Summer Reading Program will continue with approximately 5,000 children participating this year. • Next "Great Decisions" Meeting will be held on June 2nd • A Book Sale will be held on June 8th from 10 — 3 pm. • Last year the Civic Center Friends group gave about $64,000 in, funding and material to the library. B. Public Comments None C. Written Comments None D. Board Comments None VI. ADJOURNMENT - The next Library Board of Trustees meeting will be held on Wednesday, June 19, 2002 at 4:00 pm.