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HomeMy WebLinkAbout2002-08-21 BOLT MINSMinutes LIBRARY BOARD OF TRUSTEES August 21, 2002 LIBRARY CONFERENCE ROOM 4:07 'PM All Items May be Considered for Action CALL TO ORDER ROLL CALL Trustees Clover P , Pasqua_P_, Valerio _E_, Chair Hubbard _EVice Chair.Hartman._P_ City Staff Present: Shauna Stokes, Susie Ward, David Palmer, Paula Brown, Nora McMartin, Maureen Roeber, Others Present: Joan Roseman I. APPROVAL OF MINUTES. - Meeting of March 20, 2002 and June 19, 2002 This item was tabled until the next meeting. II. CONTINUED MATTERS A. Library Bond Act Grant Application Director Palmer reported that Chula Vista has passed the first round of screening for the Library Bond Act Grant. Three local libraries: Santee, and the City of San Diego did not make this distinction. The State Library make in depth analysis of the applications. B. Library Parking Lot Modifications and Civic Center Beautification . Plan Shauna Stokes, Administrative Services Manager, reported on changes to the Civic Center Library's south parking lotto so that the driveway will line up with the new Police Department driveway. The south lot will be further modified to allow drivers access to the book drops without leaving their cars. Some parking spaces will be lost in the modification, but a safer condition will be created. The City also wants to move ahead with some street improvements along Library Board of.Trustees -2- August 21; 2002 Fourth Avenue and F Street. Trustee Clover asked that staff request a separation of the plans to provide a clearer picture.of the improvements. III. NEW BUSINESS A. Library Board Elections This item was.deferred until the September meeting. B. Approval of Summary of Activities 2001-2002 MSUC (Clover/Pasqua) to approve'the summary of activities. C. Chula Vista Public Library and the City's Economic Development Strategy Director Palmer reported that. the. City's, Community Development Department is in the process of developing an economic development strategic plan. One,of the.goals of the -economic development committee is to create a quality educational system to support economic development. One of the objectives is the realization .that the library plays . a role in the education of the community. 'The City will augment the school district by providing quality library service. Director Palmer suggested holding a Library Board retreat, where the Board may take the momentum -that is building and make sure that it does not get lost. The Board. is in a position to take a leadership role in helping to mold the future of the library'.and economic_ development in the. community.. Director Palmer reported that Chicago's Mayor Daley has made libraries the lynch pin of his administration. He found redevelopment of neighborhood branches brought redevelopment to that area. Other cities have used libraries as an economic development catalyst, to a lesser degree. The library could be'a player in the creation of an economic urban hub in .the eastern urban center. MSUC(Clover/Hartman) the Library Board conceptually endorsed.the library elements of the City's economic development strategy. D. State Budget Cuts Shauna Stokes reported that State California Library Services Act funds - Library Board of Trustees -3- August 21, 2002 may be cut, but only by 2.45%. It is unknown if Public Library Funding will be cut. The 2.45% cut amounts to approximately $1170. The Library budgeted revenues lower in this year's budget; which should accommodate this modest reduction. Funding for Public Library Funds will be adjusted this year, due to increased population figures. In real dollars we could get more. IV. LIBRARY DIRECTOR'S REPORT A. tj C. E F0 F. Personnel The City has authorized the creation of a Professional Fund Raiser/Strategic Planner position. This person will spend half the time fund raising for the Library, Recreation and the Nature Center and the other half assisting other City departments with their long-range strategic planning. This position will be filled by mid September. Monthly Statistics Statistics were included in the Board packets. These will become available on a monthly basis. Legislative Update Live @ at the Library — This grant provides matching funds for us to put on a cultural program of current interest to the community: The Library has been able to obtain the Director of Special Effects of the movies Jurassic Park and Star Wars, who will put on a series or programs in October. The Library has also applied for and gotten the Grapes of Wrath Grant. Trustees were given a flyer showing related activities being held at the Chula Vista. Approximately sixty communities throughout the state are participating in the promotion of this program. City and Library Web Sites Library staff will examine the new web site design on September 6 with a public rollout in October. Summer Reading Program Library Board of Trustees -4- August 21, 2002 G. (:9 J. Youth Coordinator, Susie Ward, reported that this had been a banner year for attendance at the Summer Reading Program with a completion rate of 46%. The theme of the Young Adult Program was "Books are Magic" . . 617 young adults participated in programs that included cooking classes and a computer camp and approximately 250 attended the summers end program. Over 500 people attended the end of summer party for children. Top readers from each library will be recognized at the City Council meeting on September 24. South Chula Vista Library Hours Hours at the South Chula Vista Library were increased on July 22, 2002. Those new hours were in the Board packets. Vice Chair Hartman would like to see this facility open on Friday from 10-6. Chula Vista Public Library and California Public Library Statistics Included in the Library Board's packets were charts showing how Chula Vista compares to other libraries in the County and State with regard to population, outlets, staff, salaries, expenditures per capita, etc. Chula Vista compared well with other jurisdictions. Best of South County The Star News cited the Chula Vista Public Library as "the best place to read." Other Last week's Concert for Classical Guitar and Jazz Trio, performed by Maestro Roberto Limon and the Baja California Jazz Trio, in Friendship Park was superb. The Park, the music and the elements combined to make it a magical evening. Library staff is working with' South Bay Volkswagen to create a Book Bug. They are interested in donating a VW to the library. Director Palmer reported that next month staff will bring the new Library marketing plana Staff is placing the Library's web address on all printed publications. V. COMMUNICATIONS Library Board of Trustees -5- August 21, 2002 A. Friends Friends President, Joan Roseman, reported that the Friends have completed purchasing items from a library wish list totaling over $100,000 for over all 3 branches. The Friends have scheduled a Book Sale on September 7th. They also have a program called "Let's Talk About Books", an educational side to the Friends. The Friends also support the Library foundation, last year donating $10,000. ,They plan to do so again this year. B. Public Comments None C. Written Comments None D. Board Comments None VI. ADJOURNMENT — The meeting adjourned at 5:37 pm. The next Library Board of Trustees meeting will "be held on Wednesday, September 18, 2002,at 4:00 pm. Library Board of Trustees -6- August 21, 2002 COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT (ADA) The City of Chula Vista, in complying with the Americans with Disabilities Act, requests individuals who may need special accommodation to access, attend and/or participate in a City meeting, activity or service request such accommodation at least forty-eight hours in advance for meetings and five days for scheduled services and activities. Please contact JoAnn Howard for specific information at 691-5193 or Telecommunications Devices for the Deaf (TDD) (619) 476-5357. California Relay Service is available for the hearing impaired.