Loading...
HomeMy WebLinkAbout2003-03-19 BOLT MINSMinutes LIBRARY BOARD OF TRUSTEES March 19, 2003 LIBRARY CONFERENCE ROOM 4:06 PM All Items May be Considered for Action CALL TO ORDER ROLL CALL- Trustees Clover A , Pasqua—P—, Valerio A , Chair Hubbard P-9 Vice Chair Hartman P I. APPROVAL OF MINUTES Meeting of January 15, 2003. MSUC (Hartman/Pasqua) to approve the minutes :of the January 15, 2003 ` meeting as mailed. II. CONTINUED -MATTERS A. Library Bond Act'Grant Application The Library is reapplying for Library Bond Act funds to build the Rancho del Rey Library, the agenda -statement will go to Council for approval on March 25,'2003. The City is committed to building this librarywhether or not the grant is awarded. If awarded in, this round, the new library could open as early as October 2005. Few changes have been made to the application. The site plan's and the agreement with'the..Chula Vista Elementary School District have been amended to make the grant application more attractive to the State. MSUC (Hartman/Pasqua)to support the Library's re-application for the Library Bond Act B. FY 2003-04-05 Budget Deputy City Manager Palmer and Assistant Library Director.Brown reviewed the Library's budget proposal with the Library Board. Chair Hubbard expressed concern regarding cutting the library book budget. _ He did support the internet usage:fee. Trustee Pasqua echoed his concerns. Council will review the budget in June. C. Fund Raising Study Committee The library has a number of fund raising initiatives going. Legacy .Society - Staff will soon send out letters asking people to join a legacy society and agreeing to leave bequests to the Library upon their demise. Joan Roseman has agreed to spearhead a. this program. Fund Raising Study Committee — The library is looking for dedicated individuals to study the feasibility of raising funds for renovation of the Civic Center Library or to help build the Library endowment. Renovation of the Civic Center Library will cost approximately a million dollars, and will include carpeting, wiring and office renovation. A committee is needed to look at issues related to this project, interview members of the community and create a fund raising board. Trustees were asked to provide names of individuals in the community who they think would be willing to participate in three meetings and help develop this case study. Trustee Valerio has volunteered to be on this committee. This project begins in April. III. NEW BUSINESS A. Literacy Team's application for Even Start Family Literacy Project grant MSUC (Pasqua/Hartman) to support the Literacy Team's application for Even Start grant funds. B. Library Report to GMOC This report was included in the Trustee's packets. Staff was available to answer any questions. IV. LIBRARY DIRECTOR'S REPORT A. Personnel Director Palmer reported on current staff changes: JoAnn Howard will retire at the end of March Nora McMartin will retire in May. Eric Rhee has become Automated Systems Manager. Susie Ward has moved to Eastlake. She also performs the task of Children's. coordinator. B. Youth Commission Deputy City Manager Palmer reported that the Library is taking on responsibility for the:Youth Commission. This commission sunset a 3 ;i number of years ago, but current interest has lead to its resurrection. The Library will go to Council on April 1, 2003 to reestablish this commission. C. Other The City Council will approve, in concept, the County branch of the Bonita Library being placed on a site next to the Bonita Golf Course.. A 10,000 sq ft building with.a 2,000 meeting room. _There will be a public.meeting, which Mr. Palmer will attend on Monday at the golf course. Chair Hubbard expected that a library at this site will cause parking and traffic problems and also impact golf course parking. D. South Chula Vista Library Staff and City Attorney are working to rectify the building problems at the South Chula Vista Library. The building is structurally sound. E. Parking at the Civic Center Library The parking lot at the Civic Center Library has been impacted by the elimination of the parking lot in the shopping center across the street and the incursion of staff from the professional buildings across the street and construction workers. In an attempt to discourage this practice, Chula Vista Police Officers_ patrolled the lot this morning, ,requesting individuals who did not work in the library to park elsewhere. The officers intend to do this again on Friday. V. COMMUNICATIONS A. Friends Joan Roseman reported that the Friends of the Library are. reorganizing due to the loss of Shauna Stokes to. the Recreation Department. Library staff presented their financial plight to the Friends Board who have indicated that they are willing to provide some financial support to the library. B. Public Comments - None C. Written Comments - None D. Board Comments -..None VI. ADJOURNMENT The meeting adjourned at 5 pm. The next meeting of the Library Board will be on April 1.6, 2003. COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT (ADA) The City of Chula Vista, in.complying with the Americans with Disabilities Act, requests individuals who may need special accommodation to access, attend and/or participate in a City meeting, activity or service request such accommodation. at least forty-eight hours in advance for meetings and five days for scheduled services and activities. Please contact JoAnn Howard for specific information at 691-5193 or Telecommunications Devices for the Deaf (TDD) (619) 476-5357. California Relay Service is available for the hearing impaired.