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HomeMy WebLinkAbout2004-05-19 BOLT MINSMINUTES LIBRARY BOARD OF TRUSTEES May 19, 2004 Library Conference Room 4:00 PM BOARD MEMBERS PRESENT: Chair Hubbard, Trustees Craft, Hartman, Hubbard, Pasqua, Valerio BOARD MEMBERS ABSENT: None CITY STAFF PRESENT: Library Director Palmer, Assistant Library Director Brown, Maureen Roeber, Patricia Spalding OTHERS PRESENT: Joan Roseman I. APPROVAL OF MINUTES — The minutes of the March 17, 2004 meeting were unanimously approved. II. CONTINUED MATTERS A. Library Bond Act Application Director Palmer reported that the Library's application passed technical review. The Library continues to expect a decision on this third and final round by September. B. Balanced Score Card— Objective Statements & Performance Measurements The Board reviewed the final version of the Library's Objective Statements and Performance Measurements. There were no suggested changes. Board Member Craft inquired if there were any partnerships with the school districts. Director Palmer reported that the Library currently has partnerships with Southwestern College interns and partnerships with UCSD. C. Status of Marketplace Implementation (Model Library Project) Assistant Library Director Brown provided the Board with an overview of the planned changes that are expected to occur beginning in late August at the Civic Center Branch. The project cost is estimated at $75,000. The Marketplace Remodel plans call for new furniture, new ways of staffing and new ways of displaying books. Some of the planned changes are: a. The Children's Room will feature a "Jungle Motif' theme with slat wall for display of books and attractive furniture for kids. b. The current magazine stacks will be removed and replaced with slat wall. The periodicals will be re -profiled to include only the most popular magazines, and will be grouped by current events, home, computing, etc. c. A cafe area will be created in the current lounge area overlooking the park. It will be furnished with small tables, with two chairs per table, and vending machines. d. Other changes will include: J.. A welcome station consisting of a pedestal table will replace the brown information desk. ii. Making the "New Book" area the prime merchandising area iii. Transforming the Circulation Desk by lowering the desk and installing additional self -check machines. Staff will be available for assistance. iv. Rotating art displays v. Providing wireless (WiFi) for laptops e. Service changes include: i. Renewing library cards every two years instead of each year ii. Increasing maximum library fines iii. Identifying staff with logowear or lanyard identification. iv.. Reallocating staff to work in the "Marketplace" where shelves will be stocked regularly throughout the day. III. NEW BUSINESS A. South Chula Vista Branch Construction/Renovation Projects Director Palmer informed the Board that the construction defect lawsuit has been settled for $450,000. The money will be used to fix the floor, replace tile in gallery area with linoleum, repaint the building, and fix the fountain. Although no dates have been set, Library Director Palmer would like to have the work completed in time for the South Library's ten-year anniversary in April 2005. B. Local History Room — Report from the Consultant This item was carried over from the March meeting. Assistant Library Director Brown reviewed the report from the consultant who examined the Library's Local History program. The consultant answered several questions, such as, what belongs in local history, what belongs in museum, how to preserve our history collection, and how much square footage is needed. The report also detailed the priorities for organizing the Local History collection. C.. Civic Center Branch Remodel Director Palmer reported that the City is allocating money to remodel the Civic Center Branch and that the highest priorities will be to update the building's data and electrical wiring and to replace the carpet. No schedule has yet been determined. D. Grant Applications to the California State Library The Library had to apply for these two small grants (Global Languages and Small Business) this year and Library Director Palmer requested the Board's support. The Board unanimously approved application of these grants. IV. LIBRARY DIRECTOR'S REPORT - A. Retirement of State Librarian — Kevin Starr, California's premier historian, has retired as the State Librarian B. Budget — The Library's FY 05 budget is status quo. C. Monthly Report — The report shows a small decrease in circulation and a decrease in program attendance for the month. D. Legislative Update — Handout in the packet, self-explanatory. E. Other V. COMMUNICATIONS A. Friends — Joan Roseman is new Vice President for Civic Center Chapter of the Friends of the Chula Vista Public Library. B. Public Comments - none C. Written Comments - none D. Board Comments — Chairman Tris Hubbard has submitted his resignation from the Library Board. This will be his last meeting. He is moving to Arizona in June. Library Director Palmer presented him with a gift certificate. VI. ADJOURMENT — Meeting adjourned at 5:18 pm. Next meeting will be held at the South Chula Vista Library on June 9, 2004 at 4:00 pm. Respectfully Submitted: