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HomeMy WebLinkAbout2004-01-21 BOLT MINSMINUTES LIBRARY BOARD OF TRUSTEES January 21, 2004 Library Conference Room 4:00 pm All Items May be considered for Action CALL TO ORDER ROLL CALL: Trustees Craft P , Pasqua P , Valerio P , Chair Hubbard P , Vice Chair HartmanP Others Present: Assistant Library Director Paula Brown, Cultural Arts Coordinator Ric Todd, Joan Roseman, Patricia Spalding Absent: Library Director David Palmer I. APPROVAL OF MINUTES — Meeting of December 3, 2003 meeting Minutes of the December 3, 2003 meeting were approved with the following corrections to attendance, Trustees Craft and Valero to be marked "Present". II. CONTINUED MATTERS A. Library Bond Act Application Assistant Library Director Paula Brown discussed the third cycle the Bond Act. A handout was provided listing all the libraries competing for funds including the eight San Diego County Libraries. Construction is still being planned for the Rancho del Rey Library, whether with grant funds or development impact fees, with ground- breaking for the Rancho del Rey library estimated for the spring of 2005. The Council Agenda Statement that accompanied the grant application for the third round is included in the packet. III. NEW BUSINESS A. Balanced Score Card This performance planning management scorecard system is being implemented by the Council and staff to manage City planning. Y B. Community Development Block Grant Application The Board is asked to support the application for Literacy to the Community Development Block Grant Fund. The application is for funds for additional staff support to the Literacy Team and to purchase instructional resources for the Laubach Literacy Center. C. Public Art Piece Handout from Chula Vista's Cultural Arts Coordinator, Ric Todd, discussing Public Art/Art in Public Spaces. The Cultural Arts Commission (CAC) is proposing a public art base at the west end (corner of Fourth and F) of the Civic Center Library building to be used as a temporary art foundation. The initial piece to be displayed is by James T. Russell, who is a featured artist at this year's Taste of the Arts. The Board is being asked to support the concept of an art pad at the west end of the Civic Center Library. With the Library Board motion, the CAC will take action of selection of future rotating art. Motion: Approve the pad at the west end of the library building by endorsing the concept of space being provide_ d for a rotating art piece (Pasqua), seconded by Valerio. Revised Motion (Craft): Library funds would not be used in support of project without further review by the Library Board. Unanimously approved. IV. LIBRARY DIRECTOR'S REPORT A. Budget The budget has been passed for 2005 by the State of California. The City of Chula Vista stands to lose $2.8 million in general fund money. The City will not open next year's budget if the $15 billion bond measure proposed by the Governor's budget passes in March. B. Local History Collection Assessment Study Trustee Pasqua represented the Library Board in the Local History Assessment Focus Group. The Library has received a draft of the Local History Assessment Study, which included the recommendation of 2,000 square feet for housing and showing the collection and $150 thousand to maintain the Local History Program, which does not include cost to bring collection or building to a "maintenance level." After a complete review of the study, library staff will meet to decide if the Library should focus on i local history and a recommendation(s) will be presented at the next meeting. C. Museum RFP A study similar to the Local History Assessment Study is being proposed. Jeri Gulbransen will be working with the Friends of the Library on this project, since that group will be asked to help pay for the study. D. Monthly Report None. E. Legislative Update None F. Other In 1980 John Rojas identified where Chula Vista's first school bell was located. Supervisor Greg Cox has negotiated with the current owners to return the original bell in exchange for a new bell. The Heritage Museum Society is working with the City's General Services Department to have the bell mounted in Memorial Park. V. COMMUNICATIONS A. Friends None B. Public Comments None C. Written Comments None D. Board Comments Press releases: Trustee Valerio requested the Library Board members have releases related to library business emailed to them. This will expedite some of the items that are time sensitive which will give them an opportunity to respond or attend events, rather than receiving the information after the fact. Hedge trimming at South: Trustee Valerio inquired as to how often the hedges are trimmed at the South. It seems that they may be in need of a trimming. VI. ADJOURNMENT — The meeting was adjourned at 4:55 p.m. The next meeting of the Library Board will be on February 18, 2004. . Respectfully submitted, JL- a- ) GJh Patricia Spalding, &cretary