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HomeMy WebLinkAbout2004-07-21 BOLT MINSf MINUTES LIBRARY BOARD OF TRUSTEES July 21, 2004 Civic Center Library Conference Room 4:35 PM BOARD MEMBERS PRESENT: Vice -Chair Hartman, Trustees Pasqua, Craft BOARD MEMBERS ABSENT: Trustee Valerio CITY STAFF PRESENT: Library Director Palmer, Assistant Library Director Brown, OTHERS PRESENT: Joan Roseman I. APPROVAL OF MINUTES — The minutes of the June 9, 2004 meeting were unanimously approved. II. CONTINUED MATTERS A. Library Bond Act Application/Rancho del Rey Branch Library Project Library Director Palmer reported that the State Library had not yet announced a date when decisions would be made on Cycle -3 applications. In the meantime, Assistant Director Brown is beginning to revise the building program for a 30,000 square foot library should the City not get the grant. B. Status of Marketplace Implementation (Model Library Project) at Civic Center Branch Library Director Palmer announced that demolition of the old Ask Here Desk was imminent, that furnishings and equipment were starting to arrive, protocols were being established, and staff trained on the new Marketplace model. Mr. Palmer also announced that the Civic Center Branch would be closed beginning at 6:00 p.m. on Tuesday, August 17 and reopen at 10:00 a.m. on Friday, July 20 to implement the final pieces of the project. C. GMOC Library Threshold Director Palmer announced that the City was conducting a "top to bottom" review of the Growth Management Thresholds and that staff has met with the Planning Department's consultant to discuss potential changes to the Library threshold. It appears that the Planning Department will continue to focus the thresholds around growth and the Library threshold may be adjusted to ensure that there is geographic f b equity in library square footage. Director Palmer then discussed the concept of "Quality of Life" factors and indicated that staff was pulling together information about public library standards that might be used to help us define the "adequately equipped and staffed" statement in the definition of the Library threshold. Mr. Palmer said that this would be a topic for Board discussion over the fall. 1 "ANW "'k —0- iM INCM1 A. Revised Rules of Conduct. The Board reviewed and discussed the proposed changes to the Library's Rules of Conduct, including: • Indicating that cell phones should not be used in "Quiet Areas" • Only service or assistance animals are allowed in the library • Restrooms may not be used for bathing or washing clothes • Food and Drink will be allowed in the library MSUC (Craft/Pasqua) to endorse the changes to the Library's Rules of Conduct. B. Summary of Activities Y A draft Summary of the Library Board of Trustees Activities for Fiscal Year 2003-04 was reviewed. The Board concurred with the list and the Vice -Chair signed the summary. C. Board Packets Trustee Craft asked whether agenda packets could be sent by email. After some discussion it was agreed that the Board agenda would go out by email, but the entire packet would continue to be sent by US Mail. D. August Board Meeting MSUC (Pasqua/Hartman) to cancel the August 2004 Board meeting. D. Election of Officers MSUC (Craft/Pasqua) to elect Mr. Hartman as Chair MSUC (Pasqua/Hartman) to elect Mr. Craft as Vice -Chair IV. LIBRARY DIRECTOR'S REPORT A. Library Survey Results Director Palmer reviewed the highlights of May's Materials Availability Survey. B. Donor Appreciation Event Director Palmer announced that the annual Donor Appreciation Event would be held on Wednesday, August 18 from 5:30 to 7:30 p.m. at the Chula Vista Woman's Club. Invitations will be mailed shortly. C. Monthly Report The June report was distributed and Mr. Palmer highlighted the overall circulation increase of 8.11% and EastLake's 67.09% increase over the same month last year. D. Legislative Update None E. Other The Summer Reading Club final ceremonies will be held on Saturday, August 7 at 11:00 a.m. at Memorial Bowl. V. COMMUNICATIONS — A. Friends Mrs. Roseman announced that the Civic Center Chapter would hold another book sale on October 2 and 3. Trustee Pasqua asked if a banner would be put on the building announcing the sale. Staff answered that it would be. Mrs. Pasqua then asked that the banner be taken down in a timely manner. Assistant Director Brown said that she would monitor the takedown. Mrs. Roseman further reported that the Friends would soon start selling book bags for $7, that the evening Book Club had 16 members, and the number of issues of Book Page that the Friend's purchase was being reduced to 1,000. B. Public Comments None C. Written Comments None D. Board Comments None VI. ADJOURNMENT - Meeting adjourned at 6:00 p.m. Next meeting is scheduled for Wednesday, September 15, 2004. Respectfully Submitted: