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Home My WebLink About2004-12-08 BOLT MINSMINUTES LIBRARY BOARD OF TRUSTEES December 8, 2004 Civic Center Library Conference Room 4:00 PM BOARD MEMBERS PRESENT: Chair Hartman, Vice -Chair Craft, Trustees Pasqua, Valerio, and Martinez BOARD MEMBERS ABSENT: None CITY STAFF PRESENT: Library Director David Palmer, Assistant Library Director Paula Brown, Public Service Manager Maureen Roeber, Community Relations Manager, Jeri Gulbransen, and Secretary Anna Giuliano OTHERS PRESENT: Joan Roseman, Vice President of Friends of the Library I. APPROVAL OF MINUTES The minutes of the October 20, 2004 meeting were unanimously approved. - II. INTRODUCTION OF NEW TRUSTEE Virginia Martinez was welcomed as the newest member of the Library Board of Trustees. Ms. Martinez has been a resident of Chula Vista for 20 -years- and is a retired schoolteacher. III. CONTINUED MATTERS A. Library Bond Act Application/Rancho Del Rey Branch Project — Paula Brown Assistant Director Brown reported that the library received notification that Chula Vista was not a recipient of monies from the Library Bond Act. She went on to advise that the Rancho Del Rey project would be downsized from 37,000 square feet to 30,000 square feet and 17.1 million dollars was appropriated for the facility. She then distributed a handout entitled "Findings of the Rancho del Rey Library Needs Assessment in 2001" and discussion took place regarding the needs of the community. Special emphasis was made on a facility that welcomed the community and state of the art technology. B. South Chula Vista Library Renovation — Paula Brown Assistant Director Brown announced that the $450,000 settlement from the builder could be appropriated at the December 14th Council- meeting. Discussion took place regarding the renovation and tile repair & sealing VS linoleum. IV. NEW BUSINESS A. Display Policy — David Palmer Motion was made by Valerio and seconded by Martinez to accept the "Display & Procedure" for the Library. Discussion was made regarding additional examples of groups who would be unable to use Library bulletin boards. The motion was unanimously carried with the inclusion of further examples of groups unable to display at the Library. B. Balanced Score Card — David Palmer Director Palmer advised that the Library had agreed to participate in an IMLS grant to test the Balance Score Card in public libraries. The Carlsbad, Cerritos, Newport Beach, San Diego County and Chula Vista Public Libraries have all reached a partnership with the project. C. Heritage Museum — Jeri Gulbransen Jeri Gulbransen, Community Relations Manager, advised the Board that the problems with the museum were not as serious as was previously thought. Although there is termite and bug infiltration and numerous leaks, mold was not found. Director Palmer added that there had been several community members who had contacted the Mayor's office in response to the closing of the museum and further study would be made as to the feasibility of opening the museum in the same building or moving it to the Library or somewhere else. Distribution of an information item sent to the City Council was made. V. LIBRARY DIRECTOR'S REPORT A. Book Money — David Palmer It was noted that during the November 9d' meeting of the City Council, a resolution for appropriating a one-time budget augmentation of $250,000.00 for library book materials was approved. It was estimated that this money would be spent by March 2005. It was noted that RFP for the Library's Radio Frequency Identification system had been released on December 7th. C. Monthly Report Library circulation had increased for the month of November by 20%. D. Legislative Update None E. Other The Threshold Statement & Annual Review would be distributed in the January packets. Library Management is scheduled for it's annual retreat on Wednesday, December 15th at the Woods. Library furlough schedule to be sent to Board Members via e-mail. C. COMMUNICATION A. Friends Joan Roseman, Vice -President of the Friends of the Library advised that the Foundation money had reached approximately $210,000.00. B. Public Comments None C. Written Comments None D. Board Comments None D. ADJOURNMENT - Meeting adjourned at 6:00 p.m. Next meeting is scheduled for Wednesday, January 19, 2005. Respectfully Submitted: