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Home My WebLink About2005-01-19 BOLT MINSi U DRAFT MINUTES LIBRARY BOARD OF TRUSTEES January 19, 2005 Civic Center Library Conference Room 4:00 PM BOARD MEMBERS PRESENT: Chair Hartman, Vice -Chair Craft, Trustees Pasqua, Valerio BOARD MEMBERS ABSENT: Trustee Martinez CITY STAFF PRESENT: Library Director David Palmer, Assistant Library Director Paula Brown, and Secretary Anna Giuliano OTHERS PRESENT: Joan Roseman, Vice President of Friends of the Library I. APPROVAL OF MINUTES Motion was made (Pasqua/Craft) to approve the minutes of the December 8, 2004 meeting as distributed. Discussion regarding the Display Policy ensued -- Trustees were told they would get a copy of the updated Display Policy. Motion was carried. H. CONTINUED MATTERS A. Rancho Del Rey Branch Project — Paula Brown Assistant Director Brown reported that a meeting with Trustee Craft, Automation Manager Eric Rhee, Librarian Rachael Smithey, and herself took place regarding the building program. Paula advised that in order to bring the plan down to 30,000 sq R, they might have to keep the Educational Services Department at the South Branch; they did not want to cut reader seats. B. South Chula Vista Library Renovation — Paula Brown Assistant Director Brown announced that the $450,000 settlement from the builder had been appropriated by City Council and that an estimated $250,000 was already designated for necessary repairs. The balance of $200,000 could be used for renovations such as painting of the interior and implementation of a "Marketplace." Paula went on to advise that the contract for the roof repair should be awarded by the end of February. She also advised that the fiber optic cables for computers service had been laid and the South Branch would be connected. C. Chula Vista.Heritage Museum —David Palmer Director Palmer advised that the process of cleaning out the museum and getting estimates for repairs was taking place and it was possible that the museum could be re -opening at the end of March, beginning of April, 2005. Director Palmer also advised that the Library would not incur the cost of the renovation/repairs. III. NEW BUSINESS A. Collection Development Policy — David Palmer Director Palmer requested Library Board Trustees to endorse a revised Collection Development Policy handed out with the board packet. A brief discussion ensued and a Motion was made (Valerio/Craft) that the Library Board endorse the revised Collection. Development Policy. Motion -was carried. B. GMOC — David Palmer Director Palmer advised that, as mentioned, the Library did not meet the GMOC's threshold standard but that it would be when the Rancho del Rey Library opens in 2006. C. General Plan Update — David Palmer A brief discussion regarding a "draft" Library General Plan took place. D. Fiscal Year 2005 — 2006 — 2007 Budget — David Palmer Director Palmer advised that the Governor's proposed budget would reduce the amount of money funded to public programs such as libraries. He also advised that portion of the State money was to have paid for the RFID program that was to be implemented at the Library but that program was put on hold until funds became available. The budget will be discussed at the next Library Board meeting. IV. LIBRARY DIRECTOR'S REPORT A. Monthly Report December 2004 Statistics report was distributed. B. Legislative Update None C. Other None V. COMMUNICATION A. Friends .loan Roseman, Vice -President of the Friends of the Library advised that the Civic Center Branch Library had just donated $10,000 to the endowment fund making a total of approximately $32,000 for the year. B. Public Comments None C. Written Comments None D. Board Comments None VI. ADJOURNMENT Meeting adjourned at 5:30 p.m. Next meeting is scheduled for Wednesday, February 16, 2005. Respectfully Submitted: