Loading...
HomeMy WebLinkAbout2005-07-20 BOLT MINS. . yl MINUTES LIBRARY BOARD OF TRUSTEES July 20, 2005 Chula Vista Public Library`, South Branch Conference Room A 4:00 PM BOARD MEMBERS PRESENT: Chair Hartman, Trustees Pasqua and Martinez BOARD MEMBERS ABSENT; Vice -Chair Craft, Trustee Valerio CITY STAFF PRESENT: Library Director David Palmer, Assistant Library Director Paula Brown, .Jack Griffin, Director of General Services, Matt Little, B&PConstruction Manager, and Secretary Anna Giuliano OTHERS PRESENT: Joan Roseman, Friends of the Library I. APPROVAL OF. MINUTES Approval of May 18 minutes was tabled until a quorum of those attending the meeting was available. II. CONTINUED MATTERS A. Rancho Del Rey Branch Project Jack Griffin, Director of General Services, and Matt Little, Building & Park . Construction Manager, advised that the RFP had been released for -the RDR Library (copy'of relevant portions in Board packet) and the deadline for receiving proposals was Wednesday, July 27, at 4PM. Griffin went on to say that in essence, the City was considered a "developer" and the Library was their "client," which meant they would not be bound to the lowest bid, the "developer'.' would be able to chose a proposal that best met the "client's" needs. Mr. Griffin anticipated interviewing 4 to 5 teams that respond, to have a contract to City Council by the end of September or the beginning of Octobq.2005. B. South Chula Vista Library Renovation — Paula Brown Ms. Brown reported that most of the project has been compjeted grid the South Chula Vista Branch looks wonderful. New signs were added to the outside of the building, and it was noted that SCV received rave reviews from.the "Mystery Shopper".service contracted for the Balance Scorecard Project. A big change was the area for the Friends of the Library. Next a large storage space for tables and chairs will be built near the Southwest entrance. C. Balanced Seorecard - David Palmer As previously mentioned, the "Mystery Shopper" visited the different branches (18 visits to both the Civic Center Branch and South Branch and 9 visits to the EastLake Branch Libraries) to evaluate the service provided by Library staff. Director Palmer expected to provide the board with they survey information at their next meeting. The next step-in the process is an Employee Survey, which will be conducted in July/August. III. NEW BUSINESS - A. Focal History Digital Resources Grant A Motion (Martinez/Pasqua) to Endorse the Application to the California State Library for the Local History Digital Resources Grant, which will allow CVPL to digitize 200 historic photos was made. Motion was unanimously carried. Director Palmer mentioned the grant in the amount of $6,000 had already been awarded and would end September 30, 2006. B. Summary of FY 04-05 Activities Trustees accepted the Summary of FY 04-05 Activities and directed Chairman Hartman to sign them. IV. LIBRARY DIRECTOR'S REPORT A. Endowment Fund Director Palmer advised. that the endowment from Marge Clarke estate had been received and was deposited to the endowment fund, which now has an estimated total of $419,000. B. WorldCat A catalog to improve accessibility of California Libraries was established by OCLC and CVPL staff will be trained on its use. The catalog is to be on-line in July and is expected to be nationwide (and possibly worldwide). The catalog will allow web users to look up all materials from different California Libraries. C. Personnel Re -Assignments Director Palmer advised that the Senior Librarian at the Eastlake Branch had retired and Jenny Parsons would be the new Librarian for that Branch. He also went onto add that the positions of Principle Librarian would be filled by the end of this year. D. Audio Books Trustees were advised that the Library has subscribed to a new service called NetLibrary, which lets .the public download over 1,000 books on tape to computers or MPS players. Trustees were encouraged to visit the website at www.netlibrary.com. E. Monthly Report The monthly report for June 2005 was distributed in Board packets and circulation for the South Branch was discussed. F. Legislative Update None G. Other None V. COMMUNICATION A. Friends Joan Roseman advised. that at the last Friends of the Library meeting,'a motion to set aside $10,000 each year (beginning in 2005) to be distributed to, RDR for books had been approved. B. Public Comments None C. Written Comments None D. Board Comments None VI. ADJOURNMENT Meeting adjourned at 5:17 p.m. Next meeting is scheduled for Wednesday, August 17, 2005, at 4.:OOpm, in the Civic Center Branch Conference Room. Respectfully Submitted: W