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HomeMy WebLinkAbout2005-08-17 BOLT MINS0 MINUTES LIBRARY BOARD OF TRUSTEES Civic Center Library Conference Room 4:00 PM August 17, 2005 �s--� - y BOARD MEMBERS PRESENT: Chair Hartman, Vice -Chair Craft, Trustee Valerio, BOARD MEMBERS ABSENT: Trustees Pasqua and Martinez CITY STAFF PRESENT: Library Director David Palmer, Assistant Library Director Paula Brown, and Secretary Anna Giuliano OTHERS PRESENT: None I. APPROVAL OF MINUTES Motion was made (Craft/Valerio) to approve the minutes of the May 18`� meeting as distributed. Motion was carried. 20�' meeting, was tabled until a quorum of those Approval of minutes from the July attending the meeting was available. II. CONTINUED MATTERS A. Rancho Del Rey Branch Project — Paula Brown Paula Brown met with Jack Griffen, Director of General Services and Matt Little, Project Manager for the Rancho Del Rey Branch Project to review and evaluate seven design team presentations. During the meeting, three teams were unanimously chosen, PCL/Fields & Devereaux, Turner/LPA, and Erickson-Hall/Mosher Det ams Watson Ferguson because them e all views had been set upriteria. Discussion withdthe three teams for took place and Paula advised and it was hoped a September 8t' and a choice would be October. de soon oPafteula waradvd that he would put contract would be negotiated by mid Vice -Chair Craft agreed to be the Library Board liaison on the together a team and team. B. South Chula Vista Library Renovation — Paula Brown Trustees were informed that the renovations hlthad been c new sensoreand linted ethe rA storageounit of the fountains, which would be renovated in the Literacy area is under construction and agrectronic door locks are to be in ed that the next Library Board of place within the next month. It was suggested and gr Trustees meeting take place at the South Branch if possible. 0 M. NEW BUSINESS A. Election of Officers Nominations for Chairman were called'for, George Hartman was nominated (Valerio/Craft), and with no more nominations made, nominatioris.were closed. A vote was called for and George Hartman was unanimously voted as Chairman of the Library Board of Trustees for the July 2005= June 2006 term. . Nominations for Vice -Chairman were called for, William Craft was nominated (Hartman/Valerio), and with no more nominations made, nominations were closed. A - vote was called for and William Craft was unanimously voted as Vice -Chairman of the Library Board of Trustees for the July 2005 -June 2006 term. B. Results of Mystery Shopper Surveys Handouts were distributed with results of the Mystery Shopper Survey. David Palmer advised that while most of the results were good, there were some areas that needed adjusting such as the length of wait at the Accounts Desk, the EastLake branch was difficult to find, even with signage, and restrooms at the Civic Center Branch were in need of repair. C. Results of Materials Availability Surveys Handouts were distributed with results of the Materials Availability _Surveys. David Palmer informed Trustees that the Library did rather well and that results of this survey, along with the results of the Mystery Shopper Survey would be incorporated into with the Balanced Score Card. D. September Board Meeting It was noted that there may not be a September Board meeting if there were no action items. IV. LIBRARY DIRECTOR'S REPORT A. Monthly Report January 2005 Statistics report was distributed and it was noted that system circulation was the highest in July than in any other month in Library history but the past two months at the South Branch were lower than normal. This may be a result of the Library being closed for renovation this spring. B. Legislative Update None C. Other None V. COMMUNICATION A. Friends There were 3,900 children that signed up for the Summer Reading Program with approximately 40% of children and teens reaching their goals. $10,000.00 has been set aside for books -to be purchased for RDR and Director Palmer is waiting for 2006 "wish lists" from staff to present to the Friends. B. Public Comments None C. Written Comments None D. Board Comments None VI. ADJOURNMENT Meeting adjourned at 5:21 p.m. Next meeting is scheduled for Wednesday, September 21, 2005. Respectfully Submitted: