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HomeMy WebLinkAbout2005-12-21 BOLT MINS' MINUTES LIBRARY BOARD OF TRUSTEES December 21, 2005 Civic Center Library Conference Room 4:00 PM BOARD MEMBERS PRESENT: Chair Hartman, Vice -Chair Craft, Trustees Pasqua, Valerio, and Martinez BOARD MEMBERS ABSENT: None CITY STAFF PRESENT: Library Director David Palmer, Assistant Library Director Paula Brown, Fund Development/Arts & Culture Manager Roderick Reinhart, Automation Manager Jodie Sawina and Secretary Anna Giuliano OTHERS PRESENT: Joan Roseman, Vice President of Friends of the Library I. APPROVAL OF MINUTES Motion was made (Craft/Hartman) to approve the minutes of the August 17th meeting as distributed. Motion was carried with Trustees Pasqua and Martinez abstaining. Motion was made (Valerio/Martinez) to approve the minutes of the November 9h meeting as distributed. Motion was carried with Vice -Chair Craft abstaining. Order Change: Request was made to move "Item III. New Business — A. and B. in order for Roderick Reinhart, Fund Development/Arts & Culture Manager, to give a presentation. Request was approved. III. NEW BUSINESS A. CVPL Foundation and Donations to the Library and Friends — Roderick Reinhart Roderick Reinhart distributed handouts and advised that the Chula Vista Public Library Foundation had been created with the mission of providing charitable support for the Library (fund raising group only). Only awaiting their tax-exempt status from the State and Federal Government, the CVPL Foundation was formed in order to raise money for special projects for the Library. The Foundation now has 3 Board Members and Mr. Reinhart advised Trustees that they were hoping to have as many as 15 on the Board. Mr. Reinhart also asked if Trustees would let him know if they knew of anyone who would be willing to be on the Board. Mr. Reinhart went on to advise that this year's United Way campaign applied gifts directly to 9 City associated charities, which included approximately $5,500.00 to the Library Endowment Fund and approximately $2,600.00 to the Library Friends Fund. The CVPL Foundation creation had not been completed in time for the campaign and it is hoped that next year, donations could be directly applied to the Foundation. B. Literary Award — Roderick Reinhart Roderick Reinhart advised that the Office of Arts. & Culture is adding a "Literary Award" as part of the annual Gayle McCandliss Arts Awards. A handout was distributed with eligibilities and requirements for the award and it was. suggested that JoAnn Jonas, Principal Librarian for the Civic Center Branch and who has served on. the Newbury Committee, Chair the Committee to choose the recipient. It was also requested that a Library Board member be on the committee and Sandy Pasqua volunteered to do so. It was also mentioned that selection process for the McCandliss Awards recipients was already underway. U. CONTINUED MATTERS A. Rancho Del Rey Branch Project — Paula Brown Assistant Director Brown reported that City Council had approved the Design/Build team of PCL/Fields Devereaux for the RDR Library at the December 13th meeting. A kickoff meeting between General Service's personnel, Library personnel and the architect would take place in January. B. Civic Center Library Remodel — Paula Brown Paula Brown reported that the budget for this remodel was 2 million dollars, which would not complete most of the remodel. She went on to say that it was hoped a bond measure that would be going before voters in June would bring additional funds. Discussion ensued regarding the length of time the monies from the bond measure would be able to be dispersed and Ms. Brown advised that The CC remodel would not begin before the RDR Library opened because the CC Branch would have to be closed for up to 9 months. C. Technology Plan — Jodie Sawina Jodie Sawina, Automation Manager, gave a brief description of the Library's Technology Plan for the next 3 years, mentioning the application for E -Rate funds, digitalization of the Star News and work on a new website. Trustees were advised of the addition of a new employee Randal Fai, who along with Librarians Erik Adams & Ellen Good and MIS staff Connie Lawthers & Gary Bosinger, would make up the new Digital Services Team for the Library. Motion was made (Craft/Pasqua) to endorse the Library Technology Plan. No discussion. Motion was carried. D. Heritage Museum It was noted that Jeri Gulbransen, Community Relations Manager, had been notified that the Heritage Museum grant package had been received. It was also noted that the carpets in the museum had been replaced and the museum had reopened with no difficulties. IV. LIBRARY DIRECTOR'S REPORT A. Monthly Report November 2005 Statistics report was distributed. B. Staff Appointments David Palmer announced appointments: Principal Librarian positions JoAnn Jonas (Civic Center), Ramiro Gonzalez (South), and Stephanie Loney (Technical Services). Both JoAnn Jonas and Stephanie Loney are promotional and Ramiro Gonzalez comes to the Library from the City of San Diego where he is currently Supervising Librarian for 11 branches. Interviews for Senior Librarians will be held at the end of the month and those appointments should be made the first part of January. C. Other None V. COMMUNICATION A. Friends Joan Roseman, Vice -President of the Friends of the Library advised that they were selling about 2 — 3 books a day on-line. She went on to say that they are up to full - staff in the bookstore. B. Public Comments None C. Written Comments None D. Board Comments None VI. ADJOURNMENT Meeting adjourned at 5:32 p.m. Next meeting is scheduled for Wednesday, January 18, 2006. Respectfully Submitted: Anna Giuliano, Secretary