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HomeMy WebLinkAbout2006-01-18 BOLT MINSMINUTES LIBRARY BOARD OF TRUSTEES January 18, 2006 Civic Center Library Conference Room 4:00 PM BOARD MEMBERS PRESENT: Chair Hartman, Vice -Chair Craft, Trustees Pasqua, and Martinez BOARD MEMBERS ABSENT: Valerio CITY STAFF PRESENT: Library Director David Palmer, Assistant Library Director Paula Brown, Community Relations Manager Jeri Gulbransen, and Secretary Anna Giuliano OTHERS PRESENT: Joan Roseman, Vice President of Friends of the Library I. APPROVAL OF MINUTES Motion was made (Pasqua/Hartman) to approve the minutes of the December 21, 2005 meeting as distributed. No discussion. Motion unanimously carried. II. CONTINUED MATTERS A. Rancho Del Rey Branch Project — Paula Brown Ms. Brown advised Trustees that the first meeting with the Design/Build team and Matt Little of the Public Works Department had just been held and it was apparent that the Public Works Department would closely manage the project. It was noted at that time that the timeline for the project would be approximately 23 months to completion with approximately 10 months for design and 12-13 months for'the build: Discussion netted that there would be a large meeting room that could be sized down by partitions, no bookstore, and no water feature. Possibility of a second story patio that would make the library visible over the scenic berm was discussed as well as concern for traffic, both vehicle and pedestrians. Ms. Brown then suggested that a 27' sand casting, a local history element, be used either inside the facility or outside (it would need to be sealed). Director Palmer advised that he was striving for a highly visual art piece for the library and the Arts & Culture Department would be in charge of that aspect although Trustees could give input. B. Public Art Piece at Civic Center Branch — David Palmer Director Palmer advised that there has been many comments regarding the art piece "Pleasant Tree" that is on loan and on display outside the Civic Center Branch Library. He then stated that the Library Foundation, with a donation from the Friends and a Performing and Visual Arts Grant, would purchase the artwork for $15,000.00 and donate the piece to the City. Trustee Martinez motioned to endorse the purchase, of the artwork entitled "Pleasant Tree" by artist Jorge Blanco - Trustee Hartman seconded. Discussion regarding permission from the artist to maintain the piece was held and it was noted that would be a stipulation of purchase. With no further discussion, a vote was called for. The motion unanimously carried. III. NEW BUSINESS A. GMOC Library Report — David Palmer Annual report had been distributed for informational purposes. B. Top 6 in '06 —David Palmer Director Palmer discussed the six major themes of the Library for the year 2006: O World Class Customer Service Program. OO Enhancement of Virtual Services OO Moving forward with the Arts Master Plan ® Implementation of Library Master Plan OO Revision of Departmental Strategic Plan © Placement of New Management Staff Question was raised about possible enhancement of the EastLake Branch and Trustees were advised that staff was exploring new signage. C. Chula Vista Heritage Museum Collection Development Policy — Jeri Gulbransen Discussion regarding the "Deaccession'of objects from the permanent collection and who would perform the deaccession took place. It was noted that an outside party would appraise artifacts and if deaccession was requested for items valued at $2,500.00 and less, the Library Director could deassess the items at the request of the Museum Manager. Any artifacts valued at $2,501.00 and over would be at the request of both the Museum Manager and Library Director and approved by the Board of Trustees. A Motion was made (Pasqua/Craft) to endorse the Chula Vista Heritage Museum Collection Development Policy as distributed. No further discussion was held. Motion unanimously carried. IV. LIBRARY DIRECTOR'S REPORT A. Monthly Report December 2005 Monthly Report was distributed. Discussion of decrease in registration took place. B. Personnel Discussed in "Top 6 in '06" C. Digital/Virtual Services Project List Information in January packet — discussion of goals and objectives would be in February packet. D. Literary Award Process moving along and Principal Librarian JoAnn Jonas, former member of the Caldecott Committee has agreed to chair the Literary Award Committee. E. Other None V. COMMUNICATION A. Friends — Joan Roseman In the process of regrouping. Looking for new Membership Chair. Optimistic. B. Public Comments Chairman Hartman asked if the Library's Mission would be revisited and was advised that was in the works for the summer of 2006. C. Written Comments None D. Board Comments None VI. ADJOURNMENT Meeting adjourned at 5:15 p.m. Next meeting is scheduled for Wednesday, February 15, 2006. Respectfully Submitted: 1 03/15/06 - Anna Giuliano, Secretary