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HomeMy WebLinkAbout2006-06-21 BOLT MINSCHULA VISTA PUBLIC LIBRARY JUNE21, 2006 4:00PM MINUTES LIBRARY BOARD OF TRUSTEES CIVIC CENTER LIBRARY CONFERENCE ROOM BOARD MEMBERSPRESENT: CHAIR HARTMAN, VICE -CHAIR CRAFT, TRUSTEE MARTINEZ, PASQUA, & VALERIO BOARD MEMBERS ABSENT: NONE CITY STAFF PRESENT: LIBRARY DIRECTOR DAVID PALMEO, ASSISTANT LIBRARY DIRECTOR PAULA BROWN, AND SENIOR BUILDING PROJECT SUPERVISOR GORDON DAY OTHERS PRESENT: NONE I. CALL TO ORDER. Board Chair Hartman called the meeting to order at 4:03pm II. APPROVAL OF MINUTES Motion was made (Valerio / Craft) to approve the minutes of the Thursday, April 6, 2006 Special Meeting. Motion was carried with Pasqua abstaining and Martinez absent. Motion was made (Pasqua / Craft) to approve the minutes of the Wednesday, May 17, 2006, meeting. Motion was carried with Pasqua abstaining and Martinez absent. . Trustee Martinez arrived at 4:20pm 111111. CONTINUED MATTERS A. RANCHO DEL REY BRANCH PROJECT Assistant Library Director Brown introduced Senior Building Project„Supervisor Gordon Day and indicated he was available to answer'the Board's questions related to the new branch library. Trustee Valerio acknowledged that he had been unable to attend the May 17th meeting when the Board approved the new design. He asked that staff reiterate the reasons why the building's exterior had been redesigned. Mr. Day reported -that the roof structure had been changed due to budget -constraints. Mr: Valerio then asked whether the public had been informed -about the new -design. Director Palmer indicated that the previous plans had only been seen by the handful of public who attended the April 5th Special Meeting at Discovery Charter Elementary School. He acknowledged that Library staff had not yet notified those individuals of the change. However, a rendering of the library was expected within the week -and staff would then notify the individuals who were in attendance. A motion was made (Craft/Pasqua) to ask staff to email or otherwise notify the public who attended the April 5th Special"Meeting. that the design had changed with an explanation as to why.'A copy of the new rendering should accompany the explanation. Additionally, the new -- design should be made available on the Library's website. The Motion was unanimously carried. Trustee Craft asked about the durability of the metal roof and Mr. Day reported that the roof would be a standing seamless roof and would not be corrugated metal. It is expected to have a 20 -year life. B. FY 06-07 BUDGET Director Palmer reported that the City Council approved the FY 06-07 Budget at their June 20th meetingy. The Library's approved budget reflects the changes reported by Mr. Palmer at the May 17' Board meeting. Mr. Palmer shared with the Board the Library's draft materials budget for the coming year. He pointed out that the budget has been reduced by $23,000, compared to last year, due to the City's requirement that the department save $69,000 within the Supply and Services accounts. Discussion followed with Trustee Pasqua asking why the largest decrease in the budget was for new books. Director Palmer indicated that since this was the largest part of the book and materials budget, it took the biggest hit. IV. NEW BUSINESS - A. EASTERN URBAN CENTER BRANCH LIBRARY Director Palmer reported that the McMillin Companies were proposing, and staff was endorsing, a conceptual plan to build the Eastern Urban Center Library as part of an office, mixed-use project. He reviewed a potential site plan as well as.possible massing and possible floor plans with the board. B. ELECTION OF OFFICERS A Motion was made (Martinez / Pasqua) to nominate Mr. Craft for the position of Board Chair . for FY 06-07. The Motion was unanimously carried. A Motion was made (Pasqua / Craft) to nominate Ms. Martinez for the position of Vice -Chair for FY 06-07. The Motion was unanimously carried. C. LIBRARY STRATEGIC PLAN Director Palmer.reported that the department would soon begin the preparation of its 5-year- strategic -yearstrategic plan and that.Trustees would be invited to one of three Focus Group meetings. Board Secretary Anna Giuliano will contact the members to schedule their attendance. D. FAMILY CENTERED EARLY LEARNING PROGRAMS This item was tabled to a future meeting. E. SUMMARY OF ACTIVITIES Director Palmer presented the Annual Summary of Activities for Board approval. A Motion was made (Craft / Martinez) to approve the Summary of Activities as presented. The Motion was unanimously carried. V. LIBRARY DIRECTOR'S REPORT A. INTERIM CITY MANAGER Director Palmer reported that Jim Thomson had been appointed Interim City Manager. f ` B. DASH REGISTRATION Director Palmer reported that the DASH Lottery had been fairly successful and that staff was handling complaints from parents unable to.get their children into the program. He indicated that new Proposition 49 monies may be coming that could possibly increase program capacity. C. LOCATION CODE CHANGES Director Palmer reported that between June 23 and June 25 the Library would be making location code changes in its Integrated Online Library System. This will require that the system be down on those days. D. MONTHLY REPORT The May Monthly Report was distributed to the Board. E. OTHER None VI. COMMUNICATIONS A. FRIENDS None B. PUBLIC COMMENTS None C. WRITTEN COMMENTS None D. BOARD COMMENTS None VII. ADJOURNMENT MEETING ADJOURNED AT 6:00PM. Next meeting scheduled for Wednesday, July 19,'2006 at 4:00pm Respectfully Submitted: Approved: David J. Palmer Assistant City Manager/Library Director