HomeMy WebLinkAbout2007-01-17 BOLT MINSCHULA VISTA
PUBLIC LIBRARY
JANUARY 17, 2007
4:00PM
MINUTES
LIBRARY BOARD OF TRUSTEES
CIVIC CENTER LIBRARY
CONFERENCE ROOM
BOARD MEMBERS PRESENT: VICE -CHAIR MARTINEZ &TRUSTEES PASQUA AND VALERIO
BOARD MEMBERS ABSENT: TRUSTEE HARTMAN
CITY STAFF PRESENT: LIBRARY DIRECTOR DAVID PALMER, ASSISTANT LIBRARY
DIRECTOR PAULA BROWN, AND SECRETARY ANNA
GIULIANO,
OTHERS PRESENT: JOAN ROSEMAN FROM FRIENDS OF THE LIBRARY
I. CALL TO ORDER
Board Vice -Chair Martinez called the meeting to order at 4:01 pm.
II. APPROVAL OF MINUTES
Motion was made (Valerio / Pasqua) to table the Minutes of the Wednesday, October 18, 2006,
meeting because a quorum of members attending the October meeting was not met. Motion was
unanimously carried. It was then brought to the attention of the Board that a quorum of Trustees
attending the October 18th meeting would not be met since Craft had resigned. Board Secretary
was requested to research the matter for the next Board Meeting.
III. ELECTION OF CHAIR
Motion to set aside the Election of Chair was made by Trustee Pasqua. A short discussion
regarding the appointment of new Board Trustees ensued and Director Palmer advised that the
Library Board was considered a priority by the new administration. Motion seconded by Valerio
and a vote was called for by Vice -Chair Martinez. Motion was unanimously carried.
IV. CONTINUED MATTERS
A. RANCHO DEL REY BRANCH PROJECT— DAVID PALMER
Director Palmer began describing to the Board the library's current operating budget. Several
positions have been vacated and are temporarily not being filled as the City has recently
instituted a cost saving "contingency plan." Vacancies in question are the Public Services
Manager, two Librarian I/IIs, a Secretary at the South Branch, an Administrative Analyst II,
and the Educational Services Manager and holding these vacancies will met the library's
cash -saving obligation of the implemented contingency plan.
Mr. Palmer raised the above issue to illustrate concern about the availability of general fund
dollars to operate a new library, RDR, at the end of fiscal year 2008. In order to operate RDR
during tight financial times, the library may need to absorb the new: branch into its existing
budget. As the two-year budget preparation gets underway (for FY'08-and FY'09) the RDR
operating budget will be formally addressed by the Office of Budget and Analysis and the
Library.
The RDR construction project is now at a point where Council decides whether to. proceed
with the project at the Guaranteed Maximum Price (GMP) that has recently been submitted by
the general contractor, PCL, to the city. The GMP and a recommendation are being sent
forward to Council for vote on February 6. Due to cash flow and the PFDIF account (funding
for new library. construction), the actual date of ground breaking is undecided. ' Mr. Palmer
suggested that the Board meet-on either February 1 St or 2nd in order to be briefed prior to the
City Council meeting on February 6th. A motion was made (Martinez / Pasqual) that a Special
Meeting of the Library Board of Trustees be held on Thursday, February 1St, at 4:00pm and
the regularly scheduled meeting for February 21 be. canceled. Motion was carried:
B. ` EASTERN URBAN CENTER BRANCH LIBRARY— PAULA BROWN
Assistant Director Paula Brown advised that the EUC Branch Library was in discussion mode
and still under consideration with McMillian. Trustee Valerio advised he would like to have a
presentation by McMillian at a Library Board Meeting. It was then noted that the regular
meeting of February 21 might not be canceled however, this would be considered at the
Special Meeting on February 1St
V. NEW BUSINESS
A. CVPL GOAL STATEMENT- DAVID PALMER
Director Palmer asked Trustees if they would review the goal statement for discussion at a
future meeting.
VI. LIBRARY DIRECTOR'S REPORT
A. PERSONNEL CHANGES
See IV — Continued Matters A. Rancho del Rey Branch Library
B. BUDGET
See IV— Continued Matters A. Rancho del Rey Branch Library
C. CVPL FOUNDATION
Tabled
D. BOOK BUG
Tabled
E. MONTHLY REPORT
Reports for October, November and December 2006 were distributed to Trustees — No
discussion
F.
OTHER
VII. COMMUNICATIONS -All items tabled
A.
FRIENDS
B.
PUBLIC COMMENTS
C.
WRITTEN COMMENTS
D.
BOARD COMMENTS
VIII. ADJOURNMENT
MEETING ADJOURNED AT 4:58PM. Next meeting scheduled:
Special Meeting of Library Board of Trustees, Thursday, February 1, 2007 at 4:00pm.
Regular Meeting of Wednesday, February 21, 2007 at 4:00pm canceled.
Respectfully Submitted:
O�a / 7 all -f v
Approved: Anna Giuliano, Secretary