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Home My WebLink About2007-05-16 BOLT MINSC iA The Commvefty a F—fly Room •—chubvistaft ary.com la 40, M KMI `PUBLIC LIBRARY CHULA VISTA MAY 16, 2007 4:00PM MINUTES LIBRARY BOARD OF TRUSTEES CITY �� CHUTAVISTA CIVIC CENTER LIBRARY CONFERENCE ROOM BOARD MEMBERS PRESENT: VICE -CHAIR MARTINEZ.&TRUSTEES D LINDER, S LINDER, STILLMAN & VALERIO BOARD MEMBERS ABSENT: NONE CITY STAFF PRESENT: LIBRARY DIRECTOR DAVID-PALMER, ASSISTANT LIBRARY DIRECTOR PAULA BROWN, SECRETARY ANNA GIULIANO, OTHERS PRESENT: JOAN ROSEMAN, FRIENDS OF THE LIBRARY I. CALL TO ORDER / ROLL CALL Board Vice -Chair Martinez called the meeting to order at 4:04pm II. APPROVAL OF MINUTES Motion was made (D Linder / Valerio) to approve the Minutes of the April 18, 2007 meeting as distributed. Motion was unanimously carried. III. CONTINUED MATTERS A. RANCHO DEL REY BRANCH PROJECT— DAVID PALMER Director Palmer discussed a Council Informational Item authored by Jack Griffin, Director of General Services; Maria Kachadoorian, Director of Finance; Ed Van Eenoo, Director of Budget and Analysis, and himself describing the project thus far. Discussion ensued regarding concerns on funding for the RDR branch. Stillman asked if Michael Meacham, Director of Conservation and Environmental Services had been approached regarding the landscaping and Paula Brown advised she would locate that information and report to the Board. Director Palmer went on to advise that it was the hope of everyone involved that construction of the RDR branch would receive funding in order to open the branch by December 2008. It was also mentioned that the RDR project would be a topic of Mayor Cox's State of the City Address on Tuesday (05/22/07). Discussion regarding the operating cost of the new library branch also took place with Director Palmer advising it would take approximately $900,000 per year to operate which included library staff along with custodians, the book budget, utilities, etc. B. FISCAL YEAR 2007-2008 BUDGET — DAVID PALMER David Palmer advised Trustees regarding the budget workshop held on Thursday (04/19/07) and the following was discussed: * At least one branch of the CVPL would remain open during the City Furlough (12- 25-12/28/07. It was noted that the South CVPL would, more than likely, be open due to the re -carpeting of the Civic Center Branch during that time. MINUTES LIBRARY BOARD OF TRUSTEES * No changes in personnel issues * Staff is exploring ways to provide adult literacy programs via the Adult School and other community agencies. A discussion regarding the changes requested during the workshop was held. IV. NEW BUSINESS A. CVPL'S SERVICE RESPONSES Discussing potential service responses was a topic of two one-half day retreats with the outcome being a new Youth Services Division which will include JoAnn Jonas, Principal Librarian and Diana Ysla, Family Literacy Coordinator, who will be working together with the Children's and Teen's Services Librarians to create new programs including Youth and Family Literacy. The discussion included roles in Public Internet Access, Local History and Homework help. V. LIBRARY DIRECTOR'S REPORT A. LIBRARY BOARD OF TRUSTEES MEMBERSHIP Director Palmer advised that City Clerk Susan Bigelow had discussed the possibility of a seven Trustee Library Board with him some time ago. Trustees advised they thought it was a good idea and a discussion regarding strengthening attendance rules took place. Director Palmer also advised that appointment to the Board of Library Trustees would. be made by the Mayor with Council confirmation. B. ORDINANCE CREATING SEPARATE LIBRARY DEPARTMENT An Ordinance splitting the Library Department from the Recreation Department was discussed.. Although both departments have functionedseparately for several years, it was made official. C. NEW CITY MANAGER, DAVID GARCIA Mr. Garcia will begin his position as the new City Manager on Monday, June 11th. Now Interim City Manager, Jim. Thomson, will retire June 22"d D. PERSONNEL CHANGES JoAnn Jonas & Diana Ysla will open a new Youth & Family Literacy Services Office, Mariya Anton will head Technical Services, Stephanie Loney, a Principal Librarian, will be new Civic Center Branch Manager. Jenny Parsons is now a.5 Librarian III at the Civic Center Branch and will be in charge library training programs as well as staff scheduling. E. MONTHLY REPORTS Report for April 2007 was distributed. It was noted that some information was not available at the time the report was distributed and effort would be made to obtain that information before the next scheduled meeting. F. OTHER D Linder made a suggestion that CD racks for children be lower to the ground in order for CDs to be seen by children. MINUTES LIBRARY BOARD OF TRUSTEES VI. COMMUNICATIONS A. FRIENDS Friends of the Library is still setting aside money to purchase books for the RDR branch and as of this date, has $30,000 set aside. Book sale will be held and a sign for the donation shelf was discussed. B. PUBLIC COMMENTS C. WRITTEN COMMENTS D. BOARD COMMENTS VII. ADJOURNMENT MOTION WAS MADE (D LINDER / S LINDER) TO ADJOURN THE MEETING. MOTION WAS CARRIED AND THE MEETING WAS ADJOURNED AT 5:27PM. Next meeting scheduled: Regular Meeting - Wednesday, June 20, 2007 at 4:00pm Respectfully Submitted: 7/i��i Approved: Anna Giuliano, Secretary