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HomeMy WebLinkAbout2007-06-20 BOLT MINS­ysremny.no.n • wwn.cnmanssauomry.com EIMMFQ PUBLIC LIBRARY CHULA VISTA JUNE 20, 2007 4:OOPM MINUTES LIBRARY BOARD OF TRUSTEES CRY OF CHUILA VISTA CIVIC CENTER LIBRARY CONFERENCE ROOM BOARD MEMBERS PRESENT: VICE -CHAIR MARTINEZ &TRUSTEES D LINDER, S LINDER, STILLMAN & VALERIO BOARD MEMBERS ABSENT: NONE CITY STAFF PRESENT: ASSISTANT LIBRARY DIRECTOR PAULA BROWN, SECRETARY ANNA GIULIANO, YOUTH & FAMILY LITERACY LIBRARIAN JOANN JONAS OTHERS PRESENT: 1. CALL TO ORDER / ROLL CALL JOAN ROSEMAN, FRIENDS OF THE LIBRARY Board Vice -Chair Martinez called the meeting to order at 4:02pm II. APPROVAL OF MINUTES Motion was made (D Linder / S Linder) to approve the Minutes of the May 16, 2007 meeting as distributed. Motion was unanimously carried. III. CONTINUED MATTERS NONE IV. NEW BUSINESS A. ELECTION OF CHAIR & VICE -CHAIR FY 2007-2008 (EFFECTIVE 07/01/2007) Call for nominations for Chairman of the Board of Trustees was made. Nomination of Eduardo Valerio to serve as Chairman was made and seconded (Stillman / D Linder). With no other nominations, a vote was taken; Eduardo Valerio was unanimously voted into office as the Chair for fiscal year 2007 through 2008. Call for nominations for the Vice -Chair of the Board of Trustees was made. Nomination of Virginia Martinez to serve as Vice -Chair was made and seconded (Valerio / D Linder). With no other nominations, a vote was taken; Virginia Martinez was unanimously voted into office as the Vice -Chair for fiscal year 2007 through 2008. B. SUMMARY OF ACTIVITIES REPORT FY 2006-2007 Discussion regarding the Summary of Activities Report for fiscal year 2006 — 2007 began with questioning the endorsement of proposed Chula Vista Public Library's Local History Collection Fees. The Board was reminded that the proposed fee schedule had been taken before the City Council for their approval and it had been voted down. Library personnel were also directed to continue working on a fee schedule that would meet the needs of the community. MINUTES LIBRARY BOARD OF TRUSTEES Valerio suggested that the Board set goals for fiscal year 2007-2008 and the Secretary was directed to place this on the Agenda for the next meeting. Trustees were then asked to send their suggestions to the Secretary to bring them to the next meeting for discussion. Valerio mentioned he would put the RDR branch library as one of the top goals as well as a library website that was easier to navigate. A Motion to instruct the Vice -Chair to sign the Summary of Activities for fiscal year 2006-2007 was made and seconded (Stillman / Valerio). Motion was unanimously carried. Vice -Chair signed the Summary of Activities and gave it to the Secretary for distribution to the City Clerk's Office. C. GMOC ANNUAL REPORT Assistant Library Director Paula Brown advised the Library had fallen below the threshold because the Rancho del Rey branch has not been built. She also advised that the joint workshop between the Planning Commission, City Council and the Growth Management Oversight Commission would take place in July and she would be able to give a report on that workshop at the next Board meeting. Trustees agreed that the Board should take a more active role towards the completion of the RDR branch and Stillman advised she would attend the GMOC meeting to speak strongly for the start and completion of RDR. D. Youth Services Plan Youth & Family Literacy Librarian JoAnn Jonas began her presentation on the new Youth and Family Literacy Services by handing out organizational information on the new program. She advised they would be providing services to the community such as reading programs, health & safety programs, and children's literacy programs. Teen programs will be included in the plan and just this year, the Summer Reading program included Adults for the first time. Because the program is new, Ms. Jonas asked the Board for any thoughts on Community Partners. Suggestions of health care facilities, realtors, and school districts were made. V. LIBRARY DIRECTOR'S REPORT (PAULA BROWN ASSISTANT LIBRARY DIRECTOR A. FISCAL YEAR 2007-2008 BUDGET Paula Brown advised the Budget for 2007-2008 had been sent to City Council and had passed the previous evening with Council members speaking regarding the RDR branch library. B. REVISED MONTHLY REPORT FOR APRIL 2007 AND THE REPORT FOR MAY 2007 WERE DISTRIBUTED. C. OTHER Stillman requested an application to join the Friends of the Library and suggested they be made available to all patrons. MINUTES LIBRARY BOARD OF TRUSTEES VI. COMMUNICATIONS A. FRIENDS Joan Roseman advised it was "full steam ahead" with the Summer Reading Program. B. PUBLIC COMMENTS None C. WRITTEN COMMENTS None D. BOARD COMMENTS None VII. ADJOURNMENT MOTION WAS MADE (D LINDER / S LINDER) TO ADJOURN THE MEETING. MOTION WAS CARRIED AND THE MEETING WAS ADJOURNED AT 5:35PM. Next meeting scheduled: Regular Meeting - Wednesday, June 20, 2007 at 4:00pm Respectfully Submitted: Approved: Anna Giuliano, Secretary