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HomeMy WebLinkAbout2007-09-19 BOLT MINSThe Cammwa,%FmMy Ro - w.. w.cWayistahbmgs . OaMFQ PUBLIC LIBRARY CHULA VISTA SEPTEMBER 19, 2007. 4:00PM MINUTES LIBRARY BOARD OF TRUSTEES CITY OF CHUTAVISfA CIVIC CENTER LIBRARY CONFERENCE ROOM BOARD MEMBERS PRESENT: CHAIR VALERIO, TRUSTEES D LINDER, S LINDER, & STILLMAN. BOARD MEMBERS ABSENT: VICE -CHAIR MARTINEZ CITY STAFF PRESENT: LIBRARY DIRECTOR DAVID PALMER., ASSISTANT LIBRARY DIRECTOR PAULA BROWN, SECRETARY ANNA GIULIANO, FUND DEVELOPMENT & . CULTURAL ARTS MANAGER ROD REINHART OTHERS PRESENT:. I. CALL TO ORDER / ROLL CALL JOAN ROSEMAN, FRIENDS OF THE LIBRARY Chair Valerio called the meeting to order at 4:00pm II. APPROVAL OF MINUTES Motion was made (D Linder / S Linder) to approve the Minutes of the August 15, 2007 as distributed.Motion was unanimously carried. III. CONTINUED MATTERS A. RANCHO DEL REY LIBRARY General Services Department should betaking an agenda item to Council in late October, early November, canceling the building of the RDR branch library. It was then noted that PLC, the design build contractor, asked if they could come back with proposal to keep the project going and City Manager David Garcia was receptive to the idea. When asked if there were any penalties for postponing the project, it was noted that there weren't'really any penalty costs for shutting the project down since work that has been done has been paid for. When asked what the proposal from PLC might be, the possibility of a contract where they (PLC) would cover the cost and would be paid back over time with interest came up; however; the city's attorneys would have to work on the legalities of such a contract. Trustees asked whether any work had been done regarding a storefront library and it was noted that at this time, Finance and OBA were spending alf their time working on the city's budget; the possibility of a storefront library might not be a- reality until 2009. It was noted that decisions as the books and materials purchased for the RDR branch would made by spring. MINUTES LIBRARY BOARD OF TRUSTEES B. FY 2007-2008 BUDGET The following information was distributed to Council at a retreat and then to employees: There are three issues with the city's revenue -projection: a sales tax decrease, decrease in franchise fees (trash, cable, energy), and building permit revenue decrease. Although property taxes are continuing to go up, they are not going up at a_ rate expected; however the city does not receive a lot from property taxes - banks are foreclosing on a lot of properties and they do not pay property tax for the -first year or so that the property is in their possession. Bottom line — 2007 approved budget was 166 million and only 161 million was brought.in, a gap of 5 million, money that will come from the general fund reserve. Issues will not change much In fiscal year 2008, but in 2009 the deficient will increase to approximately 12 to 16 million. Every department has been asked to cut 10% of their budget, which is a lot of money — but comes with the elimination of the salary savings program. The "Golden Handshake," an early retirement program through CALPers could bring in savings and will be taken to the City Council at their October 16t' meeting. Canvassing the library staff, it is estimated that about 12 employees who are eligible for package, may take it. Since the library would lose about 20-25 percent of their staff, the proposal to reduce library. hours from 64 to 52 at Civic and from 56 to 48 for South would be another budget reduction idea for the Department. There would be enough librarystaff, even with the, decrease of hourly staff, to give good customer service to library patrons. Discussion of reducing telephone service and the possibility of being able to pay fines over Internet using credit card took place. Also the changing of Friday's hours to close at 5pm and using the hour another day was discussed. Director Palmer advised that several top management employees would be retiring the end of the year which left a great need of management staff starting with Roderick Reinhart as Assistant Library Director because the addition of staff could not be made but lateral moves in terms of structure could be made. Next month.Trustees will be shown an org chart of new changes. IV. NEW BUSINESS A. COMMUNITY OUTREACH It was noted by Trustees that there was a great need to get out in public and discuss issues; especially RDR. Donations and grants came up; one question was regarding the renovation of civic center. Paula Brown advised that the Public Works coordinator advised that the Civic Center Branch didn't meet the criteria to receive a. grant for the new air conditioner grant however; re -carpeting some of the upstairs area would be done during furlough (end of December). V. . LIBRARY DIRECTOR'S REPORT A. MONTHLY REPORT —AUGUST 2007 —NOT AVAILABLE AT THIS TIME WILL BE SENT VIA E -MAIL -WHEN COMPLETED. ,P . It.. MINUTES LIBRARY BOARD OF TRUSTEES B. 2007 SUMMER READING PROGRAM PARTICIPANTS TO BE PRESENTED TO CITY COUNCIL Rod Reinhart advised that six participants (2 from each library branch) would be presented to the City Council and awarded their Summer Reading Program certificate by David Palmer at the Tuesday, October 2nd meeting at 4pm. He also advised that Gretchen Evans, a volunteer, would receive an award from the Mayor and Council for her dedication to the Chamber Music Program. C. CIVIC CENTER LIBRARY CARPET PROJECT It is hoped that the carpeting project for the Civic Center branch could be done during city furlough and that there is enough money to re -carpet the main area upstairs. D. OTHER None VI. COMMUNICATIONS A. FRIENDS Joan Roseman advised that the September book sale went well bringing in over $1,000.00, which will be used to purchase greenery for the branches. She also suggested that Trustees visit the "children's area" to view the new carpet purchased for that area. B. PUBLIC COMMENTS Save the date - February 9d', Library Foundation wine tasting fundraiser. C. WRITTEN COMMENTS None D. BOARD COMMENTS Cancel December meeting? Put on October agenda. VII. ADJOURNMENT THE MEETING WAS ADJOURNED AT 5:23PM. Next meeting scheduled: Regular Meeting - Wednesday, October 17, 2007 at 4:00pm Respectfully Submitted: 111o2PAW0 7 6�. . Approved: Anna Giuliano, Secretary