The URL can be used to link to this page

Home My WebLink About2007-08-15 BOLT MINS1 Mau, I :, N MINUTES LIBRARY BOARD OF TRUSTEES AUGUST 15, 2007 4:00PM CITY OF CHULA VISTA CIVIC CENTER LIBRARY CONFERENCE ROOM BOARD MEMBERS PRESENT: CHAIR VALERIO, TRUSTEES D LINDER, S LINDER, & STILLMAN BOARD MEMBERS ABSENT: VICE -CHAIR MARTINEZ, CITY STAFF PRESENT: LIBRARY DIRECTOR DAVID PALMER, ASSISTANT LIBRARY DIRECTOR PAULA BROWN, SECRETARY ANNA GIULIANO, DIRECTOR OF OBA ED VAN EENNO, SR. MGMT ANALYST TIFFANY ALLEN, DIRECTOR OF FINANCE MARIA KACHADOORIAN, AND YOUTH & FAMILY LITERACY LIBRARIAN JOANN JONAS OTHERS PRESENT: JOAN ROSEMAN, FRIENDS OF THE LIBRARY I. CALL TO ORDER / ROLL CALL Chair Valerio called the meeting to order at 4:00pm II. APPROVAL OF MINUTES Motion was made (D Linder / S Linder) to approve the Minutes of the June 20, 2007 as discussed. Motion was unanimously carried. III. CONTINUED MATTERS A. GROWTH MANAGEMENT OVERSIGHT COMMISSION Assistant Director Paula Brown attended a GMOC meeting and advised that the report that went to council listed the GMOC's recommendations on 13 threshold standards; two of which are out of compliance, 1 non -emergency response time and the other the library. Inviting the chairman of the GMOC to discuss the issue of the library's non-compliance was suggested for a future meeting. The issue of fund raising was raised and it was mentioned that the City Council was firmly committed to RDR, however when they learned there was no funding available at this time, Councilman McCain wondered if we could get donations to build library. It was suggested that board members make presentations at community events to spread word. B. RANCHO DEL REY LIBRARY Discussion began with Maria Kachadoorian, Director of Finance, advising that during a City Council retreat on Saturday, Council had been advised that the RDR project would be put on hold until the earliest, 2013-2014, due to a funding shortfall, revenue collecting and general fund and sales tax being short. At this time, there is no financing for RDR. The City is still looking at alternative options — other locations for MINUTES LIBRARY BOARD OF TRUSTEES interim libraries but at this time, RDR can't be fully funded. When asked about the gap in DIF, Board members were advised that DIF money was put in a pot, and priority of projects was set; construction of fire stations, the police station, civic center remodel and the library. It was also noted that when the RDR process began, DIF funds were apart but somewhere in mid to late 90's, all DIF funds were mingled into one general fund. The question of the Civic Center branch renovation came up and it was mentioned that the renovation was never in the DIF, that it was a bond 4 million dollars, however, no major renovation would occur for the CC branch. It was then mentioned that Tiffany Allen was working on a cash flow analysis to see if there's enough money to pay for at least 5 years' rent for a facility, the only real alternative at this time. Board members were advised that staff was committed to finding answers and that an announcement would be made to community members who attended town meeting. C. FY 2007-2008 BUDGET With the slow down of sales tax, Interstate 125 not opening on time and construction shortfalls, revenue has an approximate 7'/ - 9 million dollar gap. City officials are meeting with labor unions to address the gap. About 10%, approximately 1.1 million dollars, decrease in the operating budget will be implemented by January. Asked if service would be impacted, Director Palmer advised that service has already been impacted because there was a hiring freeze, the library was short 5.5 positions, hourly staff had to be cut and there have been a large number of illnesses. It is hoped that a decrease in hours at both the Civic Center branch and South Branch (pending City Council approval) will help with the service patrons receive. Another aspect of the budget cuts — David has more responsibilities as Assistant City Manager and he's taking on more responsibilities throughout the city. It was noted that as the Library Board, there was a need to think about options and tools to help both David and the Library and it was suggested that any ideas should be brought to the September meeting. IV. NEW BUSINESS A. 2007-2008 BOARD GOALS Two recommendations were submitted to the Board by Chair Valerio, 1 being more active in the ground breaking of RDR and the second being the development of a more active website. Paula advised that over last 6 months, the Digital Services Librarian began working on the website in two basic areas, and working on the technical aspects — one or two clicks to what you want, what do you expect to see? It was noted that there were not many hits on databases but about 40,000 hits on website. With most people feeling the catalog is a difficult area, the Library bought a new product, ENCORE, which is slightly more graphical & will search databases. About 3-4 months away from completed project (webpage) possibly around November. When asked if any announcements were posted where patrons who come into library could see them, the answer was no, but signs could be made in order to do so. MINUTES LIBRARY BOARD OF TRUSTEES David also offered the services of Roderick Reinhart as a neutral facilitator on the issue of board goals and mentioned the Board could hold a Special Meeting to further discuss goals. V. LIBRARY DIRECTOR'S REPORT A. MONTHLY REPORT— JUNE 2007 B. 2007 SUMMER READING PROGRAM Principal Librarian JoAnn Jonas was happy to report that the program ended on a very good note. A handout was distributed regarding statistics on total numbers, growth in program, extended reading & completion. Switching from page points to timed reading points will be proposed for next year's program. There was a 21 % increase in children's program and a 19% increase in teen completion of program. This year an adult reading program was implemented and was also successful. Thanks to the Friends for their support. Couldn't do program without them. C. CIVIC CENTER LIBRARY CARPET PROJECT Small fund has been set up, approximately $50,000 for recarpeting the Civic Center branch which will probably be enough money to recarpet % of the first floor. D. CVPL FOUNDATION Working on plan for fundraising event on Saturday, February 9, 2008, at Montevalle Park. This wine tasting and antique/heirloom discovery day will have appraisers on hand to appraise art and antiques. Hoping popular and raise money for foundation. First Bank is key sponsor. E. CITIZEN'S LEADERSHIP ACADEMY Received invitation to participate? Coming close to application period. F. OTHER None VI. COMMUNICATIONS A. FRIENDS Joan Roseman advised that the new Children's Librarian, Ann Diener, asked for new carpet in the story hour room and that would be completed. Mrs. Roseman also asked for new projects the Friends of the Library could help with mentioning a new project being worked on now, large plants for the library. A book sale will take place in September. B. PUBLIC COMMENTS None MINUTES LIBRARY BOARD OF TRUSTEES C. WRITTEN COMMENTS None D. BOARD COMMENTS None VII. ADJOURNMENT MOTION WAS MADE (5:5513M) TO ADJOURN THE MEETING. MOTION WAS CARRIED AND THE MEETING WAS ADJOURNED AT PM. Next meeting scheduled: Regular Meeting - Wednesday, September 19, 2007 at 4:00pm Respectfully Submitted: September 19 2007 Approved: Anna Giuliano, Secretary