HomeMy WebLinkAbout2007-11-28 BOLT MINSThe C�1%nm My's Fa iy RRw, • x ihulavistalihrary.tom -
PUBLIC LIBRARY
CHULA VISTA
MINUTES
LIBRARY BOARD OF TRUSTEES
CITY OF
CHUTAMSTA
NOVEMBER 28, 2007 CIVIC CENTER LIBRARY
4:00PM CONFERENCE ROOM
BOARD MEMBERS. PRESENT: CHAIR VALERIO, TRUSTEES D LINDER, S LINDER,
VICE -CHAIR MARTINEZ, & STILLMAN
BOARD MEMBERS ABSENT: NONE
CITY -STAFF PRESENT_ : LIBRARY DIRECTOR DAVID PALMER, ASSISTANT
LIBRARY DIRECTOR PAULA BROWN, SECRETARY
ANNA G/ULIANO, FUND DEVELOPMENT &
CULTURAL ARTS MANAGER ROD REINHART,
DIGITAL SERVICES. MANAGER JODIE SAW/NA, SR.
MANAGEMENT ANALYST MARIYA ANTON, CITY
MANAGER DAVID GARCIA; ACTING LIBRARY
DIRECTOR LEAH BROWDER,
OTHERS PRESENT:' JOAN ROSEMAN, FRIENDS OF THE LIBRARY
I. CALL TO ORDER / ROLL CALL.
Chair Valerio called the..meeting to order at-4:01pm
II. APPROVAL OF MINUTES
Motion was made (D Linder/ Martinez-toapprove-the Minutes of the September 19,
2007 as distributed._ Motion.was.. unanimously carried.
III. CONTINUED MATTERS
A. FY. 2007 - 2008. BUDGET .
David Palmer started by advising a finalized budget for the City could be approved at the
'December 4thCouncil meeting and at this moment, 4.5 library positions opened by the
retirement package will be obsolete and the remaining 8.5 vacancies opened by the
"golden handshake' mayor may not be filled due to the hiring freeze still. in effect until
July 08. Reduction of hours will take care of the shortage in personnel and the re-
allocation of duties will be done with existing staff. The hourly staff has also been
reduced but, remaining employees have been able. to work more hours. RFID (Radio
Frequency Identification) will be implemented in 08. ,
MINUTES
—.t LIBRARY BOARD OF TRUSTEES
IV. NEW BUSINESS
A. PRESENTATION ON TECHNICAL SERVICES & DIGITAL SERVICES DIVISIONAL STRATEGIC
PLANS
Leading the way for City Departments, the Library has been -working on divisional
strategic plans throughout -year with ongoing updates. The divisions of:Digital Service
and Technical' Service have completed their strategic plans.with Branch plans & Arts &
Culture plans coming on board within the next month. Core services have been
identified as well as goal statements (each goal statement has at least one
measurement ,& one target). Plans answer the question "Why a particular division
exists" and whether or not the divisions meet their targets. The goal is to have a five-
year plan but for now, will stay with a one-year plan. Although'the Library's Strategic
plan will be given to the City Manager, it more a tool to be used by library staff and
managers.
B. REPORT ON ITEMS LOST IN CIRCULATION
A question as_to items. lost in circulation was raised in an e-mail from Eduardo Valerio.
Mariya Anton,-Managerfor the Technical Services Department researched 220 items
during a one-month period and reported .2% of circulation missing. Although the dollar.
value of the materials missing varies, on an. average, the dollar amount would be $2,200
per month. The set up with the collections company has yielded over $127 thousand
since October�of 2006:
C. LIBRARY ORG CHART
City Manager David Garcia was introduced and he reiterated the information regarding
the budget deficit. Mr. Garcia included that since Library. Director David Palmer is taking
advantage of the early retirement plan, Leah Browder,. Deputy Director of the
Engineering Department has accepted the position of Acting Library Director. Garcia
advised that Ms. Browder is one of the most talented managers in the city and they
hoped a nationwide. search would be made in second quarter of 2008 for a permanent
director. Discussion regarding the possibility of working with Library Trustees on an
initial interview process as well as regarding qualifications of applicants for the position
of Library Director ensued.
V. LIBRARY DIRECTOR'S REPORT
A. CREDIT CARDS — The Library began accepting credit cards for payments this week;
patrons have started using them to pay fines.
B. NEw LIBRARY WEBSITE — Launched today while meeting was being held. Trustees
were requested to take a look at it and seen feedback to Digital Services Manager
Jodie Sawina via e-mail asawina@chulavista.lib.ca.us).
C. CIVIC CENTER LIBRARY CARPET PROJECT
Work on re -carpeting a portion of the Civic Center Branch will begin December 10th; we'll
be closed for 4 weeks, opening January 7th with new hours.
D. MONTHLY REPORT
October presented
MINUTES
LIBRARY BOARD OF TRUSTEES
E. OTHER
None
VI. COMMUNICATIONS
A.
FRIENDS
B.
PUBLIC COMMENTS
C.
WRITTEN COMMENTS
D.
BOARD COMMENTS
VII. ADJOURNMENT
THE MEETING WAS ADJOURNED AT 6:00PM.
Next meeting scheduled:
Regular Meeting - Wednesday, January 16, 2008 at 4:00pm
Respectfully Submitted:
o• /i& Igo 0a
Approved: Anna Giuliano, Secretary