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Home My WebLink About2008-03-18 BOLT MINSthe Cmm ityl&T rRomp•—hulavishhb—T.— ww�wo PUBLIC LIBRARY CHULA VISTA MARCH 18, 2008 4:00PM MINUTES ADJOURNED MEETING LIBRARY BOARD OF TRUSTEES CIVIC CENTER LIBRARY CONFERENCE ROOM BOARD MEMBERS PRESENT: CHAIR VALERIO, TRUSTEES D LINDER, S LINDER, & STILLMAN BOARD MEMBERS ABSENT: VICE -CHAIR MARTINEZ CITY STAFF PRESENT: INTERIM LIBRARY DIRECTOR LEAH BROWDER, ASSISTANT LIBRARY DIRECTOR RODERICK REINHART, SECRETARY ANNA GIULIANO OTHERS PRESENT: .LOAN ROSEMAN, FRIENDS OF THE LIBRARY I. CALL TO ORDER / ROLL CALL Chair Valerio called the meeting to order at 4,02pm II. APPROVAL OF MINUTES Motion was made (Stillman / D Linder) to approve the Minutes of the February 20, 2008 as distributed. Motion was unanimously carried.' III. CONTINUED MATTERS A. FY 2008 (CURRENT YEAR) BUDGET AND FY 2009 (NEXT YEAR) BUDGET Ms. Browder began by thanking Trustee Stillman for an invitation to Northwest Civic Association Meeting. Chair Valerio advised he had had lunch with Congressman Filner and had brought up the library as a potential area of support. Ms. Browder proposed possibly renaming the west wing "Veteran's Wing," with historic photos, books, movies and a plaque naming it the Veterans Wing. Discussion took place regarding the possibility of a letter of support from the VFW. Staff to draft letter with a copy sent to different associations for support. A current budget memo that had .gone to staff for ideas was distributed; the current budget target reduction number is approximately $835,000. The Library is looking at business model for the library with the hopes for the expansion of hours. Other ideas include fewer service points, the opening of a coffee and/or gift shop for revenue. Further ideas include bringing back Literacy, changing programming, raising money for sponsorship of some programs and the restructuring of the library, Library Systems / Library Operations. The restructure would save approximately $340,000 but would eliminate the Cultural Arts Coordinator & Taste of the Arts, however, the National Arts Competition and Music in the Park would continue. Trustees suggested a Community calendar, E -book discussion, chaff room for books, all of which would stimulate library use. Discussing the potential decrease of the book budget, it was suggested that Trustees attend the Budged Workshop to be heard. MINUTES ADJOURNED MEETING LIBRARY BOARD OF TRUSTEES A Motion was made (Stillman) to authorize Chair Valerio to speak to the Mayor and Councilmembers regarding their concern over cutting the book budget. A brief discussion ensued and the Motion was seconded (D Linder). The Motion was unanimously carried. IV. NEW BUSINESS A. MARCH 27, 2008 EVENT AT THE LIBRARY Director Leah Browder advised this event has been postponed. B. INTERNET & WIRELESS USAGE POLICY Discussion regarding the new Internet & Wireless Usage Policy took place. Motion was made and seconded (Stillman / D Linder) to accept the new Internet & Wireless Usage Policy as distributed. 'The Motion was unanimously carried. C. LIBRARY MEETING ROOM POLICY Discussion regarding the new Meeting Room Policy took place. Motion was made and seconded (S Linder / D Linder) to accept the new Meeting Room Policy as distributed. The Motion was unanimously carried V. LIBRARY DIRECTOR'S REPORT A. MONTHLY REPORT -� Total visitor attendance up other numbers down, brainstorming to bring people in. B. OTHER Ms. Browder brought to Trustees attention that City Council would be voting on an Ordinance revising the General Rules Governing the City's Boards & Commissions, in particular, the changing of the number of Library Board members from 5 to 7. Discussion ensued and Chair Valerio asked that the minutes reflect Trustees felt they were unable to provide feedback to City Clerk regarding this change. Chair also instructed the Secretary to set up a presentation of the Council meeting from May 2007. VI. COMMUNICATIONS A. FRIENDS Ms. Roseman advised that the Friends had voted to re -carpeting the CC children's room. Ms. Roseman then suggested that a letter from the Friends to the Mayor and Council urging regarding cutting money from the Library budget be drafted and requested Chair Valerio carry letter and hand deliver it to the Mayor and Councilmembers. A MINUTES ADJOURNED MEETING LIBRARY BOARD OF TRUSTEES B. PUBLIC COMMENTS C. WRITTEN COMMENTS D. BOARD COMMENTS VII. ADJOURNMENT THE MEETING WAS ADJOURNED AT 5:32PM. Next meeting scheduled: Regular Meeting - Wednesday, April 16, 2008 at 4:00pm Respectfully Submitted: Approved: Anna Giuliano, Secretary