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Home My WebLink About2008-08-20 BOLT MINSt.C--k IS FmRo -*M-hAA,t.1ib—y-. l #--, M KMI PUBLIC LIBRARY CHULA VISTA AUGUST 20, 2008 4:OOPM MINUTES LIBRARY BOARD OF TRUSTEES CITY OF CHULA VISTA CIVIC CENTER LIBRARY CONFERENCE ROOM BOARD MEMBERS PRESENT: CHAIR VALERIO, VICE CHAIR STILLMAN, TRUSTEES D LINDER, S LINDER AND MARTINEZ (LATE) BOARD MEMBERS ABSENT: NONE CITY STAFF PRESENT: LIBRARY DIRECTOR LEAH BROWDER, SECRETARY ANNA GIULIANO, AND ADMINISTRATIVE SERVICES COORDINATOR MARIYA ANTON OTHERS PRESENT: I. CALL TO ORDER / ROLL CALL .LOAN ROSEMAN, FRIENDS OF THE LIBRARY Board Chair Valerio called the meeting to order at 4:02PM II. APPROVAL OF MINUTES Motion was made (Stillman / D Linder) to accept the Minutes of the June 18, 2008 Regular meeting. Motion was unanimously carried. It was requested that the Programming Unit give their presentation out of order. Patrice O'Halloran, Literacy & Programming Coordinator, introduced members of the Programming Unit, Scott- Love, Cultural Arts / Public Relations and Adult Programming, Debbie Taylor, Children's Programming, and Joy Whatley, Teen Programming. At this time, a brief presentation took place discussing creative ideas for library programs such as the "Design a library card," "Magic tree house" and adult foreclosure workshops as well as an adult independent film festival. Discussion regarding the Library's Battle of the Books, the Summer Reading Program and Music in the Park took place. Also, a description of "Cool Globes" was given and it was noted that Dency Souval, Vice President of the CVPL Foundation, was working to acquire 6 to 7 of them on loan to the Library for showing. III. CONTINUED MATTERS A. South Branch Book Drop A handout from the Engineering Department was distributed and showed the area in which the drop boxes would be best suited. It was also advised that a cement pad would be installed for the multi-purpose drops and the pad would have to be large enough to fit a cart also. The cost was estimated to be between $18,000 and $23,000 and it was thought the South Friends might like to help with payment. MINUTES LIBRARY BOARD OF TRUSTEES B. CIVIC CENTER AIR CONDITIONING The library is one of three facilities being considered for chiller replacement and Public Works is in the process of searching for funds through a San Diego Gas & Electric grant. C. BUDGET/ PERFORMANCE METRICS No detailed information available on budget position other than it is guarded. Discussion took place of a $6000 grant to have schools visit our heritage museum as well as the Performing and Visual Arts grants awarded through the Cultural Arts Program. Also discussed was implementation of a new monthly report that would be in a new performance evaluation format. IV. NEW BUSINESS A. AMENDED BOARDS & COMMISSIONS ORDINANCE A change was made to the existing Boards & Commissions Ordinance that would prohibit members from being on multi -boards however, those members who now sit on more than one board / commission would be able to fulfill their current obligations until their terms end: B. CIVIC LANDSCAPING PROJECT Public works will re-evaluate the landscaping around the Civic. Center Branch & will " clear shrubs at the northwest side of library. Discussion regarding options at the South Branch in order to curtail destruction of landscaping took place. C. The Year Ahead Discussion of Board priorities on hold until September meeting. D. Chula Vista Public Library Foundation Discussion of an integration of the CVPL Foundation with the Library Board took place and Trustees were open to having a foundation member attend board meetings as well as a board member attend foundation meetings; Trustee Stillman volunteered to attend the next foundation meeting. V. LIBRARY DIRECTOR'S REPORT A. PROGRAMMING UNIT - SEE I. APPROVAL OF MINUTES • SUMMER READING PROGRAM • MUSIC IN THE PARK • COOL GLOBE PUBLIC ART B. IMPLEMENTATION OF CENTRALIZED SCHEDULES/ NEW SHIFTS Goal has been to insure fairness & equity throughout library system. Possibility of new shifts due to hours not expanded and vacancies that have occurred. C. Staff Update / Furlough Plans There are now 5 vacancies within the library that are unable to be filled at this time. D ley MINUTES LIBRARY BOARD OF TRUSTEES All three branches will be closed during furlough holiday from December 25 through January 1 however some staff will work to clear bins, check in and shelf at all branches. D. Request For Proposal • Master Plan Best opportunity for libraries, RDR, Eastlake, EUC and to update Civic Center. • Self -Check Machines Contract with vendor expiring this year and staff are -exploring options with other vendors that would include user-friendly machines, a savings on maintenance and utilize the best technology. • Library Materials Book vendor contract expires December, RFP will go out soon in order to allow vendors 4 weeks to apply and approval by Council in November. VI. COMMUNICATIONS A. FRIENDS Met July 16th; reorganization working well. Asking for wish lists. . Among Friends newsletter starting back soon. Umbrella Board elections to be held in January.. B. PUBLIC COMMENTS None C. WRITTEN COMMENTS None D. BOARD COMMENTS Trustees were advised that Internet access to South Branch had been re-established on July 18th. VII. ADJOURNMENT MEETING WAS ADJUOURNED AT 5:51 PM Next meeting scheduled: Regular Meeting — Wednesday September 17, 2008 at 4:00pm Respectfully Submitted: Approved: Anna Giuliano, Secretary 4