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PUBLIC LIBRARY
CHULA VISTA
NOVEMBER 14, 2012
4:00 PM
BOARD MEMBERS PRESENT:
BOARD MEMBERS ABSENT:
CITY STAFF PRESENT:
OTHERS PRESENT:
CALL TO ORDER / ROLL CALL
MINUTES �C of
BOARD OF LIBRARY TRUSTEES CHULAVISfA
CIVIC CENTER BRANCH LIBRARY
CONFERENCE ROOM
CHAIR B. YOUNG, TRUSTEES J. BALNIS, J. BARNES
AND E. MELLOR
VICE -CHAIR A. RIGGS
DIRECTOR OF LIBRARY & RECREATION BETTY WAZNIS
NONE
Chair Young called the meeting to order at 4:05 p.m.
I. APPROVAL OF MINUTES
�- Motion made by Trustee Mellor and seconded by Trustee Barnes to approve the
meeting minutes from September 19, 2012. Motion carried.
II. NEW BUSINESS
A. Review of October 18, 2012 City Council Joint Workshop Draft Minutes
Chair Young thanked the Board of Trustees for attending the Joint Workshop.
The Council was courteous and attentive with the Board's concerns regarding the
City Council's actions to merge the Library and Recreation Departments. The
Board discussed the concerns as outlined in the City Manager's report, and
noted that metrics on how to measure the impacts continue to be needed.
B. Topic Suggestions for November 15, 2012 Mayor's Breakfast — Topics discussed
for the breakfast meeting.
C. Election of Board Liaison to Friends of the Chula Vista Public Library — MSC
Young/Mellor that Trustee Barnes serve as liaison to the Friends of the Chula
Vista Public Library.
D. Recommendations to the City Council and Mayor on the Library/Recreation
Merger -
Chair Young recommended the Board discuss: (1) what do they review, (2) what
can we do, (3) when we can do it, (4) do we re -invent the wheel, and (5) what is
the impact.
MINUTES
BOARD OF LIBRARY TRUSTEES
Points covered: City Manager conducted comprehensive study regarding
merger/organizational structure, what are budget effects from merger, is there
$26K savings, what are impacts to both departments, and the City Council
undervalued the study conducted.
Chair Young shared that interviews with the City Manager, Director, Assistant
Director, Friends and Foundation are needed for the analysis and effects of the
department merger.
Trustee Mellor asked if the City Council would actually listen to the Board, and
also asked what good would come from these interviews if the Council has
shown in the past that they do not validate staff's recommendations nor board
and commission input.
Chair Young responded that interviews are needed to find out impact. Also, the
City Council requested 6 -month report in January; however, the Board feels that
additional time is needed, as a new Assistant Director was just hired.
Trustee Mellor shared that a discussion with the City Manager is needed
regarding plan for merger.
Trustee Barnes asked when decision was made by the Council, and who
specifically on the Council came up with the idea to merge the departments, and
r was it leadership or budget concerns.
Chair Young explained that this decision was part of the budget process due to
budget concerns and a cost savings measure. Chair Young also explained that
the Board is reviewing the report/analysis and are not in a capacity to make
decisions, but are there to make recommendations.
Trustee Mellor asked if there was an evaluation process or plan in place by the
City Manager, and that input from his office is needed.
Chair Young asked that Director Waznis ask the City Manager for direction on
the study of merger.
Trustee Balnis responded that there is no plan in place, it is something that the
Board and City Manager's office needs to develop, and that the focus should be
on what is best for the Library.
Chair Young responded that he would be preparing correspondence to the City
Manager and Director Waznis asking if there is a management study and about
points of the study. This e-mail would also be sent to the Mayor and City
Council.
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MINUTES
BOARD OF LIBRARY TRUSTEES
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III. OLD BUSINESS
A. Election of Board Liaison to Chula Vista Public Library Foundation — MSC
Young/Barnes that Trustee Balnis serve as Liaison to the Chula Vista Public
Library Foundation.
B. Advocacy — Will discuss at next meeting
IV. LIBRARY DIRECTOR'S REPORT
A. Library Programs and Events Update:
1) Parks and Recreation Commission Joint Council Workshop scheduled for
Thursday, November 29, 2012 @ 6:30 pm in the Chula Vista Police
Department Community Room.
2) New Assistant Director of Recreation is on board and learning a lot.
3) Over 200 attendees were at the Dia del Los Muertos and Halloween
Events.
4) CA Library Association Presentation @ Otay Ranch Branch was
successful.
5) Computers & Wi-Fi upgraded thanks to Friends of Library.
6) Going to Council in January to recognize Friends of Library for all of their
donations.
7) Donations received from Altrusa and Rotary to the books budgets; greatly
appreciated.
8) Infrastructure Issue - discuss at next meeting.
9) Holiday Schedule — Otay & Civic Center branches open, and South
closed.
10) Five Interns from Southwestern College involved in the Homework Help
Sessions and Storytimes on Saturday.
11) 100 people attended the Author Lecture in Connection with Museum
Exhibit. The event was great
12) Possible New Space for Museum on Broadway, and it's about 3k square
feet.
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MINUTES
BOARD OF LIBRARY TRUSTEES
13) Director Waznis discussed the Fragrant Garden at South Library, Library
Dance on December 2, and November 2012 Newsletter.
V. COMMUNICATIONS
A. Friends of the Library - None
B. Chula Vista Public Library Foundation - None
C. Public Comments — None
D. Written Comments — None
E. Board Comments
1) Trustee Balnis shared that the Advocacy Power Point presentation
shared at the Joint Council Meeting should be put on the Library's web
page. It would need to be revised. Trustee Mellor shared that she would
work with Trustee Balnis on updating the information.
2) The December 19th Board meeting is cancelled.
ADJOURNMENT
Meeting was adjourned by Chair Young at 5:20 p.m.
The next Board of Library Trustees meeting will be on January 16, 2013
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