HomeMy WebLinkAbout2013-10-16 BOLT MINSthe Commaaily, Family Roam . vnnrshulavislarihrary—
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CHULA VISTA
OCTOBER 16, 2013
4:00 PM
BOARD MEMBERS PRESENT:
BOARD MEMBERS ABSENT:
CITY STAFF PRESENT:
OTHERS PRESENT:
CALL TO ORDER / ROLL CALL
MINUTES CITY OF
BOARD OF LIBRARY TRUSTEES CHUTAVISfA
CIVIC CENTER BRANCH LIBRARY
CONFERENCE ROOM
CHAIR B. YOUNG; VICE -CHAIR J. BARNES;
TRUSTEES E. MELLOR
NONE
LIBRARY DIRECTOR BETTYWAZNIS
DIRECTOR OF FINANCE MARIA KACHADOORIAN &
TREASURY MANAGER TIFFANYALLEN
Chair Young called the meeting to order at 4:08 p.m.
I. APPROVAL OF MINUTES
Motion made by Trustee Mellor and seconded by Vice -Chair Barnes to approve the
meeting minutes from August 21, 2013. Motion carried.
II. NEW BUSINESS
A. Presentation of proposed amendment to Chapter 5 (Library Fees) of the Chula
Vista Master Fee -Schedule
Staff Recommendation: Board hears the presentation, provide comments and
approve the proposed Master Fee Schedule amendment
Treasurer Manager Allen distributed copies of Fee Bulletin 5-100 (dated May
2010). Finance staff explained and reviewed the documents with the Board.
Chair Young stated that the Library's budget has declined for the past six years.
The Board would like to remind City Council that the Library is under budgeted and
the Master Fee Schedule does help recover the Library's budget.
Finance Director Kachadoorian invited the Trustees to speak at the Council
Meeting of November W' when the Master Fee Schedule will be presented.
Motion made by Trustee Mellor and seconded by Vice -Chair Barnes to support
and approve the fees as presented.
MINUTES
BOARD OF LIBRARY TRUSTEES
III. OLD BUSINESS
A. Chair Young requested an update on Fallen Heroes Art Exhibit
Director Waznis reported that the group is changing their approach to the project.
They want to display portraits of their loved ones. The project will be on display by
Memorial Day.
IV. LIBRARY DIRECTOR'S REPORT
A. Status of Board of Trustees Vacancies - One candidate is scheduled to be
interviewed next Monday.
B. Strategic Vision Plan (Report on Workshop & Citizen Advisory Committee) —
Chair Young stated that it was great seeing the number and diversity of community
leaders in attendance at both the Strategic Vision Workshop and the Citizens
Advisory Committee meeting. It showed that many people care about the Library.
Director Waznis informed the Board that the Strategic Vision Plan is the first phase
of the Master Facility Plan. A second Citizens Advisory Committee meeting is
tentatively scheduled for December 4th, from 1:00-3:00 pm.
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C. Otay Expansion Status - The City and Otay Ranch Town Center has reached a
tentative agreement and the draft lease agreement is under review. We are
planning to move in on December 1st with minimum services. The anticipated
opening date for regular hours is set for July 1, 2014. The expansion will allow for
overflowing storytimes, larger group meetings, small performances, rotating
collections, study space and passport services.
D. Heritage Museum Opening — The Chula Vista Police Department Historical Exhibit
opening event in August was very successful, with approximately 300 attendees.
E. Affordable Care Act at Libraries — The Library is partnering with the San Ysidro
Health Center to provide information to the public.
F. Action in Regard to Homeless Population — The City is taking a three prong
approach: 1) posting signs to prohibit extended & overnight parking, 2) creating
enforcement zones - where there is children, there will be more aggressive
policing and monitoring, and 3) working businesses to recover shopping carts.
G. Conclusion of Successful Fall Lunch & Snack Partnership - Once again we had a
very successful partnership with the Chula Vista Elementary School District to
provide lunch & snacks for children who might be doing without during
intersession. The program was combined with a movie or another activity.
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MINUTES
BOARD OF LIBRARY TRUSTEES
H. October - Focus on Partnerships with Health & Education Organizations
Free flu shot clinics provided over 400 shots.
Two Grants Accepted - The department received $10,000 from the California
State Library for literacy programs, and a $2,000 donation from the Target
Corporation.
J. PEG Fund Projects - Funds to help promote public access to technology will help
fund the rewiring of the Library to provide better internet service and increase the
number of Google Chromebooks available.
K. 2014 GMOC (Growth Management Oversight Commission) - Will be meeting on
October 17th at 6 pm to review Library information.
V. COMMUNICATIONS
A. Friends of the Chula Vista Library - None
B. Chula Vista Public Library Foundation - None
C. Public Comments - None
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`-' D. Written Comments -None
E. Board Comments
1) Trustee Mellor expressed concerns about the possible closing of the Living
Coast Discovery Center
2) Chair Young inquired whether the current regular meeting schedule was
suitable and requested to agendize the item at the next meeting.
VI. ADJOURNMENT
Meeting was adjourned by Chair Young at 5:17 p.m.
The next Board of Library Trustees meeting will be on Wednesday, November 20, 2013
at 4:00 p.m.
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