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Home My WebLink About2014-02-19 BOLT MINSThe [ammu ROFamily Rw • w fiulaVstaribmry.c= PUBLIC LIBRARY MINUTES c o CHULAVISTA BOARD OF LIBRARY TRUSTEES CHULAVISfA f� 1 FEBRUARY 19, 2014 OTAY RANCH BRANCH LIBRARY 4:00 PM 2015 BIRCH ROAD BOARD MEMBERS PRESENT: CHAIR BRIAN YOUNG, VICE -CHAIR JEANNIE BARNES, TRUSTEES ELVA MELLOR, WILLIAM CANEDO, AND STEPHEN KALALUHI BOARD MEMBERS ABSENT: NONE CITY STAFF PRESENT: LIBRARY DIRECTOR BETTY WAZNIS, AND BOARD SECRETARY YEELIN CHEUNG PUBLIC PRESENT: NONE II. NEW BUSINESS A) City Citizens' Advisory Committee — Chair Young shared the letter he received from Assistant City Manager Gary Halbert (see attachment). The City is seeking volunteers to serve on the Asset Management Program (AMP) Advisory Committee which will review and provide recommendations on best management practices to address public infrastructure deficiencies. Chair Young stated he was interested in volunteering for the committee. B) California Library Association (CLA) — Day in the District Director Waznis informed the Board of Library Trustees that she will be meeting with local legislators to discuss pending state legislation benefitting libraries (see attachment). Director Waznis asked if any trustees would like to accompany her and the President of the Friends. Motion made by Chair Young and seconded by Trustee Cahedo to support the two legislations (CENIC and SCA -7 WOLK) as part of the CLA Day in the District and to express the support to the legislators at the scheduled meetings. Motion carried (5-0). ALL TO ORNEIr/ ROLL CALL f r1 C ia"ir Young called the meeting to order at 4:03 p.m. �r7 i'l. Cr-APPROIJAL OF MINUTES Mufibn made by Trustee Mellor and seconded by Vice -Chair Barnes to approve the meeting minutes from January 15, 2014. Motion carried (5-0). II. NEW BUSINESS A) City Citizens' Advisory Committee — Chair Young shared the letter he received from Assistant City Manager Gary Halbert (see attachment). The City is seeking volunteers to serve on the Asset Management Program (AMP) Advisory Committee which will review and provide recommendations on best management practices to address public infrastructure deficiencies. Chair Young stated he was interested in volunteering for the committee. B) California Library Association (CLA) — Day in the District Director Waznis informed the Board of Library Trustees that she will be meeting with local legislators to discuss pending state legislation benefitting libraries (see attachment). Director Waznis asked if any trustees would like to accompany her and the President of the Friends. Motion made by Chair Young and seconded by Trustee Cahedo to support the two legislations (CENIC and SCA -7 WOLK) as part of the CLA Day in the District and to express the support to the legislators at the scheduled meetings. Motion carried (5-0). MINUTES BOARD OF LIBRARY TRUSTEES III. OLD BUSINESS A. Review and Approve "Rules of Conduct" Suggestions made by the Board of Library Trustees at the January 15th meeting has been incorporated into the revised Rules of Conduct and presented to the Board. Vice -Chair Barnes asked for clarification of rule no. 3 which states "Individual study carrels are provided and study rooms may be reserved on the day." She stated that it was her understanding that there was a 72 -hour request for the Otay Ranch Branch study room. Director Waznis stated staff will verify that rule. Chair Young stated that the Board would like to receive periodic updates on reports of incidents as it relates to these rules. Chair Young tabled the approval of the Rules of Conduct to the next meeting. IV. LIBRARY DIRECTOR'S REPORT A. California Public Library Advocates (CPLA) — 2014 Spring Workshop scheduled for March 1, 2014 at the Huntington Beach Public Library (flyers distributed to Trustees). B. Library Re -cabling Project — Based on discussions with IT Department the contractor, it was decided that it would be best to close the branches during this work. The Civic Center Branch will close March 10-16, and the South Chula Vista Branch will close April 18-27. During the Civic Center Branch closure, the passport office will be relocated and the space will be converted to study rooms. C. Otay Ranch Library Expansion — The City Attorney is working on the agreement with Group 4 Architecture, and anticipate opening in the summer. Passport acceptance services will be offered at this location to help generate revenues to offset the cost to staff the new space. D. Strategic Vision and Library Facilities Master Plan — The City Manager is reviewing the draft report. The old Facilities Master Plan from 2011 and the new Strategic Vision Plan is scheduled to be presented to City Council on April 8th. The report will be forwarded to the Board for review after approval by the City Manager. E. City Budget Process — The department received FY -15 baseline budget. The Board will once again have the opportunity to speak before City Council in support of the library budget during the budget approval process. Staff will inform the Board when the public budget workshops are scheduled. 2 MINUTES BOARD OF LIBRARY TRUSTEES F. Upcoming Events and Projects 1) Princess Project Cooperative Teen Outreach — Event is in partnership with Altrusa Club of Chula Vista, Friends of South Chula Vista Library and Union Bank. Dresses will be given away on March 14th & 15th. 2) SUHSD Art Exhibit is scheduled from March 10th to April 9th at the South Chula Vista Branch. The Awards Ceremony is scheduled on March 21St Trustees are invited to view the exhibit and attend the awards ceremony. 3) "Lunch at the Library", in cooperation with the Chula Vista Elementary School District is scheduled for March 24th to April 4th at Civic Center Branch and South Chula Vista Branch. 4) Charitable Foundation "Paths to Civic Engagement" Mixer scheduled for March 27th at the Otay Ranch Branch. The Chula Vista Charitable Foundation Board will be present to hear about the progress being made by CVPL staff. 5) Library Foundation "Bon Appetit" Fundraiser is scheduled for April 26th from 5:00 to 9:00 pm at the Otay Ranch Branch. We are once again selling raffle tickets for a $1,000 shopping spree and auctioning VIP concert packages at the event. 6) Civic Engagement Event is scheduled for May 30th. Carl Luna, professor and political analyst, will be the guest speaker. V. COMMUNICATIONS A. Friends of the Chula Vista Library (Board Liaison: Vice -Chair Barnes) — The next Friends Executive Board meeting is scheduled for March 11th @ 4 pm at the South Chula Vista Branch. Vice -Chair Barnes stated that she attended the Friends' annual meeting on January 26th. Grant Barrett did a great job as keynote speaker. B. Chula Vista Public Library Foundation Funds raised from Bon Appetit 2014 will be used to help expand the new Otay Ranch annex space. C. Public Comments — None D. Written Comments — None -1� 3 MINUTES BOARD OF LIBRARY TRUSTEES E. Board Comments 1) Trustee Mellor stated she will be attending a conference in Washington D.C. and will be absent from the March 19th meeting. 2) Trustee Cahedo stated that he attended the Orange Avenue Park public meeting. The park is located right outside the South Chula Vista Branch Library. There will be three acres of space with ball fields, dog park, seating to view the sports activities, outdoor restrooms, and gazebo space available for parties by reservations. City staff was very patient with the public comments. VI. ADJOURNMENT Meeting was adjourned by Chair Young at 5:10 pm. The next Board of Library Trustees meeting will be on Wednesday, March 19, 2014 @ 4:00 p.m. at the South Chula Vista Branch Library. 4