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Home My WebLink About2014-08-20 BOLT MINSyhecmamoniNs Family xoom • srviw.chulavisulihrays /fir PUBLIC LIBRARY MINUTES o CHULA VISTA BOARD OF LIBRARY TRUSTEES CHULAVISTA AUGUST 20, 2014 CIVIC CENTER BRANCH LIBRARY 4:00 PM 365 F STREET BOARD MEMBERS PRESENT: CHAIR BRIAN YOUNG, VICE -CHAIR ELVA MELLOR, AND TRUSTEES WILLIAM CANEDO & STEPHEN KALALUHI BOARD MEMBERS ABSENT: CITY STAFF PRESENT: PUBLIC PRESENT: CALL TO ORDER / ROLL CALL NONE LIBRARY DIRECTOR BETTY WAZNIS, AND BOARD SECRETARY YEELIN CHEUNG MICHAEL MELLOR Chair Young called the meeting to order at 4:04 p.m. I. APPROVAL OF MINUTES Motion made by Vice -Chair Mellor and seconded by Trustee Canedo to approve the meeting minutes from July 16, 2014. Motion carried (4-0). II. APPROVAL OF ABSENCE A. Motion made by Vice -Chair Mellor seconded by Trustee Canedo to approve the absence of Trustee Kalaluhi from the meeting of July 16, 2014. Motion carried (4-0). III. NEW BUSINESS A. Report of the Library Tour of the Asset Management Program Advisory Committee The committee members are touring different parts of the City and viewing the conditions of the City's building & assets. Last month's tour was at the Civic Center Branch Library, the Police Department and Fire Station No. 1. Stephanie guided the group through the Library, including the lower level. Everyone was very positive about operations and services of the Library. Many had seen the new San Diego Library and were surprised that the Chula Vista Library has not changed much since it was first opened. The group's next tour is scheduled for September 8th and they will be viewing the water treatment program. B. Appreciation Event for Friends of the Library The Board decided to request a Special Order of the Day at a City Council Meeting. Chair Young asked Director Waznis to present a couple date options for October (not October 21S) MINUTES BOARD OF LIBRARY TRUSTEES Trustee Cahedo will contact Blackie's Trophies to get ideas for a plaque and a cost estimate. Chair Young asked about using the City and/or library logo. C. Library Succession Plan — Request from Director to Support Position Realignment Due to the recent retirement of a Library Associate, the department has an opportunity to upgrade the positon to the Librarian 1/11 level to help recruit more experienced employees and to help with retention. The department has had difficulties retaining librarians due to their hourly status. Other agencies are offering full-time benefitted positions. The City of San Diego is currently hiring 12 librarians. We are asking for the position upgrade and looking ahead to the next 5 to 8 years and start thinking about succession planning. Motion made by Chair Young and seconded by Vice -Chair Mellor to support the request of the Library Director for position realignment which will improve operations and services, with insignificant cot increase. Motion passed (4-0). IV. OLD BUSINESS - NONE V. LIBRARY DIRECTOR'S REPORT A. Repair at South CV Library — The former water feature at the entrance of the South Library is now a planter area due to the partnership of the CV Garden Club, the Public Works Department and Home Depot. The broken stucco wall has also been repaired thanks to Trustee Canedo's support. B. Orange Avenue Park Update — The old fence has been taken down, but the construction fence has not been installed yet. The Police Department is patrolling the area daily to keep people from staying in the area again. The project is going to City Council on September 9h for approval and the construction will take approximately one year to complete. C. Otay "Hub" Update — Construction started on Monday, August 18th. O'Neill Construction, a local contracting company, is performing the work. Through Kevin O'Neill's in-kind donations of labor and materials, the Library will be saving money. The Chula Vista Public Library Foundation and the Friends of the Library are donating money to help fund the renovations. The targeted soft opening date is October 1St D. Chula Vista: The Good, The Bad and the Just Plain Wrong — A follow-up session is scheduled for October 20th. Registration will be from 5:30-6:00 p.m., and the event will take place from 6:00 to 8:00 p.m. 2 MINUTES BOARD OF LIBRARY TRUSTEES E. "Let's Talk Chula Vista" with Mayor Cox and City Manager Halbert — This event was held at the South Library and was another great example of the Library being a good venue for bringing the community together. The discussion was sponsored by the Voice of San Diego. F. Lunch at the Library Statistics — In cooperation with the CV Elementary School District, the Library served over 2,000 lunches over a six-week period. G. Performance Measurements for FY 14-15 — The trend is moving away from output statistics and moving toward outcome statistics. The City is asking all departments to incorporate more performance based information and service level goals. H. Board of Library Trustees Vacancy — The Mayor's office has received two applications and will be scheduling interviews soon. We hope to have a new member at the next meeting. Padres Event and Donation — The Padres Foundation reached out to us again this year and donated $1,000. Padres outfielder, Will Venable came and read to children at Storytime. J. Adult Literacy Awareness Month — The CA State Library, Literacy Services program is celebrating its 30t' anniversary. To support this program, the Chula Vista City Council will present a Proclamation at the September 9t' meeting, proclaiming September as Adult Literacy Month. K. Launch of Digital Magazine Collection — The Library will launch a new e -magazine program, Zinio, on September 12th. The public will be able to access over 150 magazines with unlimited simultaneously use. We will still have some paper magazine subscriptions. L. Interim Report on AB -86 Update — The Governor's initiative provides funding for regional consortia of community college districts and the school districts for the purpose of developing regional plans to better serve the educational needs of adults. The local consortium of Southwestern College, the Sweetwater Union High School District and the Coronado School District identified libraries — San Diego Public, County, Lincoln Acres, Imperial Beach, National City and Chula Vista — as possible partners. M. One Book One San Diego — This is the first year we are participating in this County- wide program. The selected book, Monstress, is written by Lysley Tenorio, a local author who lives in Mira Mesa. We have multiple copies of the book available. N. Large sliding glass doors at civic — We are going to get new replacement doors. O. New Study Rooms — The Local History room and the old Passport Office will be converted to tutoring/study space. 3 MINUTES BOARD OF LIBRARY TRUSTEES VI. COMMUNICATIONS A. Friends of the Chula Vista Library — None B. Chula Vista Public Library Foundation — None C. Public Comments — Michael Mellor supports the need for more books for the Children's collection D. Written Comments — None E. Board Comments 1) Trustee Canedo expressed appreciation for the work at the South Library entrance, and will draft a letter on behalf of the Board of Library Trustees. VII. ADJOURNMENT Meeting was adjourned by Chair Young at 5:29 p.m. The next Board of Library Trustees meeting will be on Wednesday, September 17, 2014, beginning at 4:00 p.m. at the Civic Center Branch Library. 0