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HomeMy WebLinkAbout2014-11-19 BOLT MINSnm Cm ity.F=RyRm •-hatavis ihruy.cm I® M K=1 PUBLIC LIBRARY MINUTES CIWOF CHULA VISTA BOARD OF LIBRARY TRUSTEES CHULAVISTA i NOVEMBER 19, 2014 CIVIC CENTER BRANCH LIBRARY 4:00 PM 365 F STREET, CHULA VISTA, CA 91910 BOARD MEMBERS PRESENT: CHAIR BRIAN YOUNG, VICE -CHAIR ELVA MELLOR, TRUSTEE MARYANN HERNANDEZ, AND TRUSTEE STEPHEN KALALUHI BOARD MEMBERS ABSENT: TRUSTEE WILLIAM CAREDO CITY STAFF PRESENT: LIBRARY DIRECTOR BETTY WAZNIS, AND BOARD SECRETARY YEELIN CHEUNG PUBLIC PRESENT: NONE CALL TO ORDER / ROLL CALL Chair Young called the meeting to order at 4:03 p.m. I. APPROVAL OF MINUTES Motion made by Trustee Kalaluhi and seconded by Trustee Hernandez to approve the meeting minutes from October 15, 2014. Motion carried (4-0). l II. APPROVAL OF ABSENCE(S) A. Motion made by Trustee Kalaluhi and seconded by Trustee Hernandez to approve the absence of Chair Young from the October 15, 2014 meeting. Motion carried (3-0-1) Young abstained. B. Motion made by Trustee Kalaluhi and seconded by Trustee Hernandez to approve the absence of Vice -Chair Mellor from the October 15, 2014 meeting. Motion carried (3-0-1) Mellor abstained. III. NEW BUSINESS A. Motion made by Chair Young and seconded by Trustee Kalaluhi to cancel the regularly scheduled meeting on December 17, 2014. Motion carried (4-0). IV. OLD BUSINESS A. Possible Joint Meeting with Friends and Foundation The Board of Library Trustees would like to request a joint meeting with the Friends of the Chula Vista Library and the Chula Vista Public Library Foundation to discuss collaborative support of the Library's long and short term goals. Director Waznis will contact the Friends and the Foundation to determine possible meeting dates/times that were convenient to all three groups. MINUTES BOARD OF LIBRARY TRUSTEES Trustee Hernandez volunteered to come up with an ice breaker activity, and will also ask a friend about providing cookies (in exchange for advertising her business). V. LIBRARY DIRECTOR'S REPORT A. Library Annual Report FY 2013-2014 — Copies of report distributed B. Ideas to Actions Event - Mayor Cox kicked off event, with approximately 50 participants. The Library will send a Council Information Item memorandum in the next couple of months to report on the community input. The Office of Communications will present their rebranding ideas to Council at the same time. C. One Book Family Activities at The Hub - Dorian Gilmore, author of Cora Cooks Pancit, presented her book, along with a cooking demonstration. Barnes and Noble sold her book and had she provided a book signing opportunity. D. GMOC Questionnaire and Review - During the boom time, the role of the GMOC was to make sure that services of the city kept up with the growth. Due to the lack of funding, they are assessing whether the proper amount of money is being collected from the new developments. We are 60,000 sq. ft. in the deficit of library space, and the GMOC is supportive of library services. They will be meeting on Thursday, November 20, 2014 at 6 pm. E. Kindergarten Boot Camp — Sessions will be offered at Civic Center Branch beginning in January. F. Mail Ballot Drop Off Program — Over 1,000 ballots were submitted at our location, making us the second highest drop-off location in the County. G. Flu Clinic Sponsored by HHSA - Clinic was setup in Civic Center Branch parking lot, and over 500 shots were given. H. Living Coast Discovery Center Circulating Passes Have Launched — Family passes are available (two adults/two children) for check out. Only 6 percent of visitors come from Chula Vista, so we are helping them build their visitor base. I. Pronunciator — The Library won the silent auction item at the CLA conference. This on-line language learning program offers 80 languages including ESL. We received a 2 -year subscription for $800. The retail value of the program is $5000. Civic Center Branch Library Renovations 1) The Library is applying for a grant from the Chula Vista Charitable Foundation to improve the pedestrian access of the parking lot. 2) The Auditorium audio-visual equipment will be replaced with PEG Funds. The department is trying to obtain funding to replace the seating, carpet, paint, etc. 0) MINUTES BOARD OF LIBRARY TRUSTEES K. The Book Bug will be in the Third Avenue Holiday Parade and the Otay Ranch Town Center Parade this year. P. Public Computers — 44 out of 91 computers at Civic Center Branch and South Chula Vista Branch are broken, and the rest are very slow. The City has the budget to purchase computers, but lack computer technicians to get the machines set-up. Our computer usage is down by 22%. The Friends offered to help by paying for service, i.e., Geek Squad, but the City does not want outside technicians working on our computers. Chair Young requested more information on the data usage and stated that the Board will be monitoring the situation to ensure improvement in the near future. VI. COMMUNICATIONS A. Friends of the Chula Vista Library - None B. Chula Vista Public Library Foundation - None C. Public Comments — None D. Written Comments — None E. Board Comments - None VII. ADJOURNMENT Meeting was adjourned by Chair Young at 5:26 p.m. The next Board of Library Trustees meeting will be on Wednesday, January 21, 2015, beginning at 4:00 p.m. at the Civic Center Branch Library.