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HomeMy WebLinkAbout2005-04-18 CRC MINS- -1 MINUTES OF A, REGULAR MEETING OF THE CITY OF CHULA VISTA CHARTER REVIEW COMMISSION April 18, 2005 Redwood Conference Room, City Hall 4:30 p.m. -------------------------------------- ---------------------------- MEMBERS PRESENT: Harriet Acton, David Potter, Cheryl Cox, Humberto Peraza, Jr. MEMBERS ABSENT: Armida Martin del Campo STAFF PRESENT: Sr. Asst. City Attorney Sharon A. Marshall, Director of General Services, Jack Griffin, Purchasing Agent, John Coggins, and Administrative Anaylst, Merce LeClair The meeting was called to order at 4:40 p.m. 1. Roll Call. The roll was called and members were noted as present or absent as indicated above. 2. Approval of Minutes. Minutes of the March 14, 2004 meeting approved as presented. 3. Brief presentation by Merce LeClair of General Services re proposed increase of the $25,000 limit on staff authority to approve Public Works' contracts. Merce LeClair's oral presentation briefly covered the Public Works' projects limitation authority. General Services' recommendation is to amend section 1009 of the Charter. This issue has not been addressed since 1992, so research and analysis has been conducted. The request is to increase the current limit of approval by the City Manager from $25,000 or less to $100,000 or less. This request would be in line with the City's current purchasing. guidelines, Ordinance Chapter 2.56 of the Municipal Code. It also addresses the increase of cost in construction materials and of having to bring an informal contract to Council for approval. In addition, it would reduce the amount of time it takes for projects to be completed and reduce the paper work and staff time needed. Motion brought by Cheryl Cox to recommend an increase of the current limit on staff authority to $100,000 or less on Public Works' contracts. Motion seconded by David Potter. Discussion ensued with John Coggins regarding bid bonds. There is currently a bid bond requirement in section 1009 which states that any Public Works' project valued at $50,000 or greater would � � 1 Charter Review Minutes April 18, 2005 Page 2 require a 10% bid bond. Additionally, the request for bid bonds adds to the cost of the project..It was suggested that bid bonds should be an administrative procedure and not an item formalized in the Charter. Mr. Coggins recommended that this paragraph be struck altogether and be at the discretion of the City Manager or his designee to determine what contracts and what amounts should require bid bonds. Motion carried to recommend an increase of the current limit on staff authority to $100,000 on Public Works' contracts. Motion brought by Cheryl Cox to recommend to delete any reference to a bid bond requirement in the current Charter section and in turn, establish a bid bond requirement for Public Works' projects at an administrative level as determined by the City Manager or his designee. Motion seconded by Humberto Peraza, Jr. Motion carried. 4. Further discussion on the consistency of the Chula Vista City Charter with the Citv's Municipal Code. Sharon Marshall provided the Commission with a copy of those portions of the Charter and the Municipal Code dealing strictly with election procedure. It was agreed that future meetings of the Charter Review Commission would take place on a Monday of each month as needed and as determined by the Chair or by consensus of the Commission. It was suggested by Cheryl Cox that since the State Code is not available to the Commission at this time, that this item be postponed until the next meeting when copies of the State Code is available for the members to use for comparison. 5. New Business. For purposes of having a quorum present, it was agreed that members of the Commission would advise the Commission Secretary prior to a given meeting whether or not he/she will be in attendance at the meeting. 6. Public Comments. Discussion ensued regarding protocol for appointments to various boards and commissions within the City, i.e., Council v. non - Council appointments. 7. Members' Comments. Humberto Peraza, Jr. brought up the question of campaign contribution funds and whether a person who is termed out can solicit campaign funds to run for office in the future. Cheryl Cox Charter Review Minutes April 18, 2005 Page 3 responded that nothing precludes a candidate from doing so nor is it permissive. Suggestion was made by Cheryl Cox that for future agendas, it would be helpful to have items listed separately if pertaining to the same subject when action by the Commission may be required during a given meeting. 8. AdIournment. Motion to adjourn the meeting at 5:20 p.m. to May 16, 2005 or as soon thereafter. J:\attorney\dianec\CRC - Minutes (4/18/05) /G�rtei �—CiLI/! ane Clancey, Secret ry