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HomeMy WebLinkAbout2003-04-10 CSC MINUTESis CIVIL SERVICE COMMISSION CITY OF CHULA VISTA , MINUTES April 10, 2003 Thursday, 5:15 p.m. 1. MEETING CALL TO ORDER 5:15 p.m. Human Resources Conference Room City Hall Building 2. MEMBERS PRESENT Commissioners Veal P , Triplette P , Chidester P , Silva P , Saucedo P . 3. APPROVAL OF MINUTES - The Minutes of the regular meeting of March 13, 2003 corrected to reflect that Commissioner Silva was absent. The Minutes of March 13, 2003 were,approved with correction. 4. APPROVAL OF EXAMINATION ANNOUNCEMENTS 22102 Promotional Fire Captain 03-048 Open Library Technician 03-036 Promotional Senior Public Works Inspector 03-067 Open STRETCH Program Supervisor MSC (TRIPLETTE/SAUCEDO) 5-0 To approve the Examination Announcements. APPROVAL OF ELIGIBLE LIST 18302 Open Peace Officer 18402 Open Police Recruit 03-011 Promotional Equipment Operator 03-055 Open Administrative Analyst II 03-040 Open Legal Assistant, 03-042 Promotional Secretary MSC (SILVAITRIPLETTE) 5-0 To approve the Eligible List. 6. NEW BUSINESS - A. Request for Early Merit Increase for Susan Tellez, Office Specialist, to Step D, effective April 18, 2003 submitted by the Mayor's Office. . Chair Veal asked for clarification of the requbst for the special merit increase. The letter states a merit increase to Step D and the memo from the department request an increase to the maximum step. Marcia Raskin, Director of Human Resources explained that the departments are limited by Civil Service Rules. The Departments may request a merit increase, but the Civil Service Rules outlines the allowable increase. Ms. Raskin gave a brief history of Ms. Tellez employment with the City as well as Ms. Tellez's prior step advancements. At the current time, Ms. Tellez is only eligible to advance to D step per the rules. Chair Veal stated that the documents reflect a spotted appraisal history on this employee. He feels that it is a disservice to the employee and the City if satisfactory or unsatisfactory performance is not part of the record. Chair Veal stated that he found it to be problematic. He feels that the office does not have safeguards in place to ensure that performance reviews are completed even in the event that there is a change of administration. Anne Harris, Staff Director stated that she could not address that issue since she was not employed with the city at that time. • Ms. Raskin, Director of Human Resources stated that the Human Resources Department did distributed the memo from the Commission with the City Manager's knowledge regarding the Commissioners concerns of completed and timely performance evaluations. Ms. Raskin also stated that departments are making better efforts now as a result of the letter from the Commission. Commissioner Triplette asked when could it be expected that all the evaluations be current. ' Ms. Raskin, Director of Human Resources explained that for the most part, performance evaluations are completed on time citywide. Ms. Raskin commented that the Police Department, Public Works, and the Fire Department are current and other departments are working to be compliant. Anne Harrison, Staff Director praised Ms. Tellez's work performance, her writing skills and her ability to deal with constituents. Ms. Harrison also mentioned that Ms. Tellez has a high degree of initiative. Ms. Harrison believes she is very deserving at this level. Commissioner Chidester commented that Ms. Tellez assisted with having a streetlight repaired very quickly by the city. Mr. Chidester commented that he would like to have Ms. Tellez on his staff. . Ms. Harrison, Staff Director continued to expand on Ms. Tellez's other skills and abilities. Chair Veal repeated is comment stating that it would have been more helpful to the commission if she had had a record intact. Chair Veal suggested that some type of system be put in place for performance evaluations. Discussion continued regarding Ms. Tellez's background and career path in the Mayor's Office. Motion to approve an Early Merit increase as presented. MSC (CHIDESTERISAUCEDO) 4-1 - To approve the Request for Early Merit Increase for Susan Tellez, Office Specialist, to Step D, effective April 18, 2003. (VEAL VOTING NO)` OTHER BUSINESS - A. Report on measures to complete Performance Evaluations for City employees. Marcia Raskin, Director of Human Resources read a memo from the Chief Emerson regarding the measures that are in place to assure that performance evaluations are completed and submitted in a timely manner. Chair Veal asked staff to thank Chief Emerson and to let him know that his efforts are appreciated. COMMUNICATIONS A. Chair's Comments — None B. Commissioners' Comments Commissioner Triplette asked if security had been provided for the evening. Ms. Raskin, Director of Human Resources stated that an officer is in the immediate area. Commissioner Silva apologized for his absence at the March meeting C. Staff Comments Ms. Raskin, Director of Human Resources asked if the Commission would consider having the Director of Human Resource act as the counsel for the Commission at a 1 day appeal. Commissioners did not have any objections. Staff will contact the Commissioners to schedule the upcoming appeal. Chair Veal asked that arrangements be made to have Counsel address some procedural items in particular going into closed session to deliberate and compliance with the Brown Act. Ms. Raskin, Director of Human Resources asked if the City's attorney would be appropriate to address. Chair Veal suggested that the Commission's attorney be present for this meeting. Commissioner Chidester stated that a meeting with Attorney Smyth has been held in the past. y Commissioner Silva stated that his experience with the City of San Diego Civil Service Commission, when they deliberate on the merits of a case it is in closed session. Commissioner Silva stated that it complies with the Brown Act due to the exempted subject matter. He continued that if the City's Attorney or Deputy Attorney wants to represent the Commission it can so long as the City Attorney or Deputy Attorney that is representing the appointing authority has no contact with City Attorney that represents the Commission. He also stated that a waiver could be read at the beginning of the hearing and there would be a record of no conflict. D. Public Comments - None 9. ADJOURNMENT - To adjourn to the next regular meeting of the Commission scheduled on April 13, 2000, in the HR Conference Room, 276 Fourth Avenue, Chula Vista. 0 ANNA KEM RY, SECRET RY WP:M INUTES:ICSC4.2003 • 0