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HomeMy WebLinkAbout2005-11-10 CSC MINUTES• • CIVIL SERVICE COMMISSION CITY OF CHULA VISTA MINUTES November 10, 2005 Thursday, 5:15 p.m. 1. MEETING CALL TO ORDER 5:15 p.m. 2. MEMBERS PRESENT Commissioners Stevenson P . PSB Conference Room PSB Building Silva P , Saucedo E Floros E , Marrufo P , 3. APPROVAL OF MINUTES — None submitted. 4. APPROVAL OF EXAMINATION ANNOUNCEMENTS 05-355 Open Fiscal & Management Analyst 05-369 Open Painter 05-370 Prom Senior Civil Engineer , 05-382 Open Principal Librarian 05-388 Prom Senior Gardener 05-390 Open Custodian 05-393 Open Accounting Assistant 05-395 Open Assistant /Associate Engineer 05-397 Open Public Safety Dispatcher Examination 05-399 Open Accounting Technician 05403 Open Environmental Projects Manager 05-409 Open Police Support Services Examination 05-426 Open Police Community Relations Specialist w MSC (STEVENSON/MARRUFO) 3-0'ro approve the Examination Announcements. (SAUCEDO/FLORO EXCUSED) 5. APPROVAL OF ELIGIBLE LIST 05-251 Open Senior Community Development Specialist 05-256 Open Animal Services Specialist 05-272 Open Community Services Officer 05-274 Prom Police Agent 05-2$1 Open Assistant Surveyor 1/11 05-342 Open Recreation Supervisor II 05-349 Open Maintenance Worker 1/II 06-350 . Open Gardener I 05-355 Open Fiscal & Management Analyst 05-370 Prom Senior Civil Engineer 05-388 Prom Senior Gardener 05-399 Prom Accounting Technician MSC (SILVA/MARRUFO) 3-0 To approve the Eligible List. (SAUCEDO/FLOROS EXCUSED) 6. NEW BUSINESS - A. Adopt the Resolution to Change the day of the Regular Meetings of the Civil Service Commission from the second Thursday of the month to the first Thursday of the month effective after adoption by the Civil Service Commission. Chair Silva moved.to approve the'Resolution to change the meeting day of the Civil Service Commission to the first Thursday of the month. MSC (SILVA/MARRUFO) 3-0 - To approve the Resolution to change the meeting day. (SAUCEDO/FLOROS EXCUSED) Civil Service Commission Minutes November 10, 2005 B. Fitness for Duty Physicians List - Update MSC (STEVENSON/SILVA) 3-0 To approve the Fitness for Duty Physician List. (SAUCEDO/FLOROS EXCUSED) C. Appeal of Termination. (CSC.039) Marcia Raskin, Director of Human Resources stated that City and the Appellant are working to resolve the issue that would benefit both parties. Ms. Raskin stated that if staff does not contact the commission for available dates, the appeal has been withdrawn. 3 7. OTHER BUSINESS - A. Request for Exceptional Merit Increase for Elizabeth Aguilar, Accounting Assistant, submitted by Maria Kachadoorian, Director of Finance. Marcia Raskin, Director of Human Resources explained that no representative from the Department is present. Ms. Raskin stated that the Commission could review the item and make a decision based on the written submittal. Chair Silva stated that he has read'the information and asked to approve the request. MSC (SILVA/MARRUFO) 30 To approve the merit increases for Elizabeth Aguilar. (SAUCEDO/FLOROS EXCUSED) I B. Request for Exceptional Merit Increase for Jeremy Czapinski, Firefighter, submitted by Doug Perry, Fire Chief. 0 C. Request for Exceptional Merit Increase for Ray Smith, Fire Engineer, submitted by Doug Perry, Fire Chief. Items B & C were taken out of order. Doug Perry, Fire Chief stated that both individuals are special. He added that Mr. Czapinski has a wealth of experience in wild land firefighting that is beneficial to the fire department in handling the eastern portion of our city. Mr. Czapinski has formal training in this area and is assisting in training other fire staff. Chief Perry said that he exemplifies what a firefighter should be. Doug Perry, Fire Chief stated that Ray Smith has promoted very quickly in the organization. Mr. Smith has expertise in Rapid Intervention Crew, which is a safety team whose sole responsibility is to rescue firefighters during a fire. Mr. Smith also has experience in teaching auto extraction to the fire employees. Doug Perry, Fire Chief concurs with his staff to approve the merit increases for both individuals. MSC (STEVENSON/SILVA) 3-0 To approve the merit increases for Jeremy Czapinski and Ray Smith. (SAUCEDOlFLOROS EXCUSED) D. City Newsletter and Communication Notices a No action. Read only Item E. Staffing Report - No action. Read only Item 8. COMMUNICATIONS 0 A. Chair's Comments - No comments from the Chair. Civil Service Commission Minutes November 10, 2005 B. Commissioners' Comments No comments from the Commissioners. C. Staff Comments Marcia Raskin, Director of Human Resources provided a letter from a City Employee in regards to internal testing process of the Police Department. Ms. Raskin stated that she has met with the Attorney's Office and the Police Department and made a determination that there will be an internal investigation conducted. Commission Stevenson asked if the Commission would receive a report on the findings. Marcia Raskin, Director of Human Resources stated the Police Department has the responsibility to report back to the Commission. Chair Silva stated that the allegations are very serious and asked if the Department will be conducting an investigation. Marcia Raskin reported yes. Chair Silva asked'if they would be able to report back to the Commission. Marcia Raskin, Director of Human Resources will check with the Attorney's Office to see if an internal investigation by the Police Department results can be reported to the Commission. Chair Silva asked if an Eligibility List from these interviews have been reviewed by the Commission. Marcia Raskin, Director of Human Resources reported that yes, an Eligibility List has been created and was not sure if the list has been provided to the Commission. On viewing the current agenda, the list has been provided in the packet. Time was taken to review the list. Marcia Raskin, Director of Human Resources stated that it might have already been completed. Discussion continued on the promulgation of the list. Chair Silva asked when does the department expect to promote from the list. Marcia Raskin, Director stated that the department may have already completed that process. Commissioner Stevenson asked what would happen if for some reason the Commission did not approve a list. Marcia Raskin, Director of Human Resources stated that the Human Resources would need to defend the testing process to the Commission. The issue submitted is not challenging Human Resources process but comments made before or after the Agents process. Chair Silva asked if its the oral interview. Marcia Raskin, Director of Human Resources stated that it was the Internal Promotability Board where her peers are interviewing the individuals. Commissioner Marrufo asked if the allegations are found to be true, what does the HR do to remedy the situation so that the employee can have a fair chance. Marcia Raskin, Director of Human Resources stated that in general, if some in-house process violated somebody's rights or due -process, the Human Resources could come back and make the list null and void. Ms. Raskin stated that she would confer with the Attorney's Office. Ms. Raskin mentioned that the Department has utilized the list. 4 " 4� • Civil Service Commission Minutes November 10, 2005 stated that if an employee goes through the process and the interviewers have already made up their mind of whether of not they will make it (on the list) then that's a problem. If the allegations in the letter are true, it raises issues of the validity of the list. Chair Silva asked if there were any comments. Marcia Raskin, Director of Human Resources stated that employees can come forward anytime and claim some concerns that may or may not result in an eligibility list needing to be not validated, not approved by the Commission.' It would slow the process if the candidates knew that they could complain about some stuff aiong the way that may or may not have any foundation. In the future, could prevent a list being approved and people being promoted. Ms. Raskin said that her preference would be to allow the approval of the Eligibility List to stand and if the findings come back to approach the Eligibility List at that time. Ms. Raskin feels that the list is not invalid but that an individual has some concerns with her peers and people within the Police Department and comments made to her. I asked that the Commission allow the Department to proceed with the valid testing process and let the promotion stand and if there is some foundation to her complaint come back and handle it at that time. Commissioner Marrufo asked what recourse does the employee have. Marcia Raskin, Director of Human Resources stated the department has proceeded to notify the Police Department and the Attorney's Office regarding this issue and has started an investigation. Ms. Raskin didn't believe this issue needed to be submitted to the Commission to make a decision to not valid the Eligibility List. Ms. Raskin stated that most complaints do not rise to the level for the Commission to review. Ms. Raskin stated that the individual is not challenging the process, but the comments make to her. Commissioner Stevenson stated that she has seen both sides and she also recognize that if there is cause findings that there are ways to remedy that individual if warranted. Ms. Stevenson is comfortable with moving forward with the list but would, if possible, see the findings of the investigation. She feels that there might be some additional follow up by the Commission. Ms. Stevenson also stated that staff needs to communicate back to the employee that the letter was received. Chair Silva feels that the issue was against the employee but does not want to take away from the other employees that tested. Mr. Silva stated that he would like a motion to get a report regarding the investigation at the next schedule meeting and that the employee be invited to attend. Mr. Silva also stated that the commission could ask the City Attorney's office what options the Commission has from the Commission's level. Marcia Raskin, Director of Human Resources stated that the employee has been notified that her letter will be forward to the Civil Service Commission and that her complaint, will be investigated. Chair Silva motioned that regarding the complaint, that the Commission be provided a report of any findings and if they cannot report back to the Commission, he asked for reasons why they cannot. Also, that the employee be given notice that her complaint will be discussed at the next regular meeting. MSC (SILVA/STEVENSON) 3-0 To approve the motion that the Police Department provide a report of the investigation and if that is not possible, the reasons why it cannot be provided. Also, that the employee be notified that her complaint will be discussed at the next regular meeting. (SAUCEDO/FLOROS EXCUSED) D. Public Comments - None 9. ADJOURNMENT—To adjourn to the next regular meeting of the Commission scheduled on January 5, 2006, in Conference Room C101, at City Hall, 276 Fourth Avenue, Chula Vista. ANNA KEMERY, ECRETARY \A/p• RA I Al I ITPQ-%f ,, C(` 19 r1lL_nn