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HomeMy WebLinkAbout2013-11-18 CAC MINSCITY OF CHULA VlSfA CULTURAL ARTS COMMISSION Meeting Minutes Monday, November 18, 2013 Civic Center Branch Library 5:00 pm Conference Room Commissioners Present: Vice -Chair Jason Paguio; Commissioners Al Gore, Willie Harris, Muriel Kulikowski, and Jennifer Rodriguez Commissioners Absent: Chair Christine Moore; Commissioners Luz Camacho, and Aracely Rodriguez City Staff Present: Staff Liaison Stephanie Loney Others Present: Deputy Mayor Pamela Bensoussan & Councilmember Mary Salas I. Call to Order/ Roll Call Vice -Chair Paguio called the meeting to order at 5:07 p.m. II. Approval of Minutes Motion made by Commissioner Kulikowski and seconded by Commissioner Gore to approve the minutes from the meeting of September 9, 2013. Motion carried (5-0). III. New Business A. Resolution of the Cultural Arts Commission of the City of Chula Vista Changing the Day and Time of Regular Meetings Recommendation: Commission review and approve Resolution Stephanie read the proposed Resolution to the Commission. The Resolution changes the meetings from every other month to once a month (2nd Monday of each month.) The Resolution also updates the meeting start time from 5:45 pm to 5:00 pm (current time of meetings.) Motion made by Commissioner Gore and seconded by Commissioner J. Rodriguez to approve the Resolution. Motion carried (5-0). IV. Old Business - None 0 V. Staff Report A. Update on 2014 Performing & Visual Arts Grant (PVAG) Application Staff Liaison Loney distributed copies of the draft application guideline. One major change is the quantity of supplemental materials will be limited to three items only. Past submittals did not limit the number of attachments and at times there was too much information for the Task Force to review. The application will be posted online and the deadline is February 17, 2014. Commissioner Harris suggested changing "Cricket Amphitheater" to just "Amphitheater', adding notation that organizations do not have to be in Chula Vista, and changing header from "2013" to "2014". Motion made by Commissioner Gore and seconded by Commissioner Kulikowski to approve the 2014 PVAG application guidelines with the above referenced revisions. Motion carried (5-0). B. Business Cards for Commission . Staff Liaison Loney passed around prototype of business card template. Space will be provided for Commissioner to write his/her name and Stephanie will be listed as the contact point. Motion made by Commissioner Gore and seconded by Commissioner Kulikowski to accept the business card template. C. Meeting Procedures Training Update (Voting and Absences) Staff attended Boards & Commissions Meeting Guidelines Training provided by the City Clerk's office. Commissioners must request his/her absence be excused by a majority vote of the other members, and vote must be reflected in official minutes. When a Commissioner abstains from a vote, a reason must be stated for the official minutes. D. Ethics Online Training - Commissioners must complete this training every two years. A copy of the Certificate of Completion may be submitted to Staff Liaison or directly to the City Clerk's Office. E. Brown Act/Ethics Training — Will be presented by the City Attorney on r December 5th from 4:00-6:00 pm in Police Department Community Room. Commissioners are highly encouraged to attend. 2 VI. Public Comments/Communications SA. Presentation of Arts Master Plan Update Deputy Mayor Bensoussan and Councilmember Salas are working together to review the City's draft Arts Master Plan (AMP), which was completed in 2006. The City Council accepted and acknowledged the plan, but did not adopt it at that time. The Arts Master Plan contains procedures that would greatly expand the role of the Cultural Arts Commission (CAC). The CAC will get more involved in vetting art, more opportunities to advocate arts, and participate in research of funding sources. Councilmember Salas informed the Commission about a couple of exciting performing arts projects in City. She also stressed the importance of having an AMP to solicit funding for future arts projects. Deputy Mayor Bensoussan will provide a copy of the draft AMP to Staff Liaison Loney to distribute to commissioners. B. Debrief of Boards & Commissions Breakfast with Mayor on October 30th Vice -Chair Paguio and Staff Liaison Loney attended the meeting with Mayor • Cox. Boards & Commissions were reminded to keep the meetings on time and to observe Brown Act guidelines. • Stephanie will be forwarding electronic version of "meeting procedures" to commissioners. C. Vice -Chair Paguio stated that he spoke with the manager of Harper's Music. Harper's does not have a non-profit component and does not have the ability to provide repairs, appraisals or storage of musical instruments. Bertrand's Music does have a non-profit component, but are not located in Chula Vista. D. Commissioner Gore encouraged everyone to go see artwork at the courthouse. VII. Adjournment Meeting was adjourned at 6:08 p.m. by Vice -Chair Paguio. The next meeting of the Cultural Arts Commission is scheduled for Monday, December 9, 2013 at 5:00 pm at the Civic Center Branch Library, located at 365 F Street, Chula Vista. 3