HomeMy WebLinkAbout2018-01-25 COC Agenda PacketITELl/––
REGULAR MEETING OF THE MEASURE P CITIZENS’ OVERSIGHT COMMITTEE
OF THE CITY OF CHULA VISTA
Thursday, January 25, 2018 Public Works Center
6:00 p.m. 1800 Maxwell Road
Chula Vista, CA 91911
CALL TO ORDER
ROLL CALL: Committee Members Doyle, Firsht, Freels, Garcias, Hunter, Hurtado-Prater,
Lengyel, Maldonado, Robles, Romo, Sheridan, Vigilante, Voorhees, Whitsell, Ziomek and Chair
Redo.
CONSENT CALENDAR
The Board/Commission will enact the Consent Calendar staff recommendations by one
motion, without discussion, unless a Board/Commission Member, a member of the public, or
staff requests that an item be removed for discussion. If you wish to speak on one of these
items, please fill out a “Request to Speak” form and submit it to the Secretary prior to the
meeting. Items pulled from the Consent Calendar will be discussed immediately following the
Consent Calendar.
1. CONSIDERATION OF EXCUSED ABSENCE
Committee Member Sheridan on September 28, 2017.
Committee Members Doyle and Maldonado on November 30, 2017.
Staff recommendations: Excuse the absences.
2. APPROVAL OF MINUTES of November 30, 2017.
Staff recommendations: Approve the meeting minutes.
PUBLIC COMMENTS
Persons speaking during Public Comments may address the Committee on any subject matter
within the Committee’s jurisdiction that is not listed as an item on the agenda. State law
generally prohibits the Committee from discussing or taking action on any issue not included
on the agenda, but, if appropriate, the Committee may schedule the topic for future
discussion or refer the matter to staff. Comments are limited to three minutes.
City of Chula Vista Boards & Commissions
Measure P Citizens’ Oversight Committee
Page 2 ׀ Measure P Citizens’ Oversight Committee Agenda
ACTION ITEMS
The items listed in this section of the agenda are expected to elicit discussion and
deliberation. If any member of the public wishes to speak on any item, please fill out a
“Request to Speak” form and submit it to the Secretary prior to the meeting.
3. STAFF TIME REIMBURSEMENT POLICY
a. Overview of City’s new Staff Time Reimbursement Policy (David Bilby, Director of
Finance, Glen Googins, City Attorney)
RECOMMENDED ACTION: Provide input and feedback.
STAFF PRESENTATIONS
The items listed in this section of the agenda will consist of presentations by City staff
members. No action is expected to be taken by the Committee on these items. If any member
of the public wishes to speak on any item, please fill out a “Request to Speak” form and
submit it to the Secretary prior to the meeting.
4. PRESENTATIONS REGARDING MEASURE P, THE TEMPORARY, TEN-YEAR
HALF-CENT SALES TAX TO FUND HIGH PRIORITY INFRASTRUCTURE NEEDS
a. FY17 Audit (David Bilby, Director of Finance)
b. FY18 Second quarter expenditures (David Bilby, Director of Finance)
5. MEASURE P PROJECT UPDATES
a. Progress report on projects completed and underway. (Rick Hopkins, Director of
Public Works, William Valle, Director of Engineering & Capital Projects, Iracsema
Quilantan, Assistant Director of Public Works)
b. Land purchase for new Fire Station. (William Valle, Director of Engineering &
Capital Projects)
6. PROMOTION OF MEASURE P PROJECTS
a. Presentation of a Draft Measure P Strategic Communication and Outreach Plan for
discussion and input (Anne Steinberger, Marketing & Communications Manager)
b. Potential first quarter 2018 events (Anne Steinberger, Marketing & Communications
Manager)
OTHER BUSINESS
7. STAFF COMMENTS
a. Types of meetings and meeting locations. (Glen Googins, City Attorney)
8. COMMITTEE MEMBERS’ COMMENTS
ADJOURNMENT
Page 3 ׀ Measure P Citizens’ Oversight Committee Agenda
Materials provided to the Measure P Citizens’ Oversight Committee related to any open-session
item on this agenda are available for public review in the Office of the City Clerk, Chula Vista
during normal business hours.
In compliance with the
AMERICANS WITH DISABILITIES ACT
The City of Chula Vista requests individuals who require special accommodations to access,
attend, and/or participate in a City meeting, activity, or service, contact the Human Resources
Department at (619) 691-5041 (California Relay Service is available for the hearing impaired by
dialing 711) at least forty-eight hours in advance of the meeting.
Page 1 | Measure P Citizens’ Oversight Committee Minutes November 30, 2017
DRAFT
MINUTES OF A REGULAR MEETING OF THE
MEASURE P CITIZENS’ OVERSIGHT COMMITTEE
OF THE CITY OF CHULA VISTA
Thursday, November 30, 2017 6:00 p.m.
A Regular Meeting of the Measure P Citizens’ Oversight Committee of the City of Chula Vista
was called to order at 6:02 p.m. in the Public Works Center, located at 1800 Maxwell Road,
Chula Vista, California.
ROLL CALL
PRESENT: Committee Members Firsht, Freels, Garcias, Hunter, Hurtado-
Prater, Lengyel (arrived at 6:14), Romo, Sheridan, Vigilante,
Whitsell, Ziomek and Chair Redo.
ABSENT: Committee Member Doyle, Maldonado, Robles, and Voorhees.
ALSO PRESENT: Assistant City Manager Kachadoorian, Deputy City Manager
Bacon, Assistant City Attorney Maland, Director of Finance Bilby,
Marketing & Communications Manager Steinberger, Public
Works Director Hopkins, Engineering & Capital Projects
Director/City Engineer Valle, Assistant Director of Public Works
Quilantan, and Accounting Technician Delap.
CONSENT CALENDAR
1. CONSIDERATION OF EXCUSED ABSENCE
Committee Members Garcias, Voorhees, and Ziomek on July 27, 2017.
Committee Members Doyle, Freels, Garcias, Lengyel, and Hurtado-Prater on September 28,
2017.
2. APPROVAL OF MINUTES of September 28, 2017.
ACTION: Committee Member Freels moved to approve staff’s recommendation on the
above Consent Calendar items, Committee Member Hunter seconded the motion,
and it passed by the following vote:
Yes: 12 – Firsht, Freels, Garcias, Hunter, Hurtado-Prater, Romo,
Sheridan, Vigilante, Vigilante, Whitsell, Ziomek and Chair Redo.
No: 0
Abstain: 0
Page 2 | Measure P Citizens’ Oversight Committee Minutes November 30, 2017
PUBLIC COMMENTS
There were none.
STAFF PRESENTATIONS
3. PRESENTATIONS REGARDING MEASURE P, THE TEMPORARY, TEN-YEAR
HALF-CENT SALES TAX TO FUND HIGH PRIORITY INFRASTRUCTURE NEEDS
Director of Finance Bilby spoke regarding the additional FY17 sales tax revenues and 1st
quarter expenditures through September 30, 2017. Committee Members asked questions and
Finance Director Bilby and Public Works Director Hopkins responded.
Committee Member Lengyel arrived at 6:14 p.m.
4. MEASURE P PROJECT UPDATES
Director of Public Works Hopkins, Director of Engineering & Capital Projects Valle and
Assistant Director of Public Works Quilantan provided a status update on Measure P
projects. Committee members asked questions, staff responded.
5. PROMOTION OF MEASURE P PROJECTS
Marketing & Communication Manager Steinberger provided a presentation on the marketing
efforts of Measure P improvements. Committee Members made suggestions for staff to
consider.
OTHER BUSINESS
6. STAFF COMMENTS
Assistant City Attorney Maland responded to an earlier question. Committee Members asked
additional questions, Assistant City Manager Kachadoorian responded. Staff spoke on
committee member attendance and communication. Marketing & Communication Manager
Steinberger spoke regarding the potential of moving the regular meetings to a different
location. Chair Redo suggested the potential of having meetings at different locations around
the City, staff responded.
7. COMMITTEE MEMBERS’ COMMENTS
Committee Member Romo inquired about site visits, staff responded with their intent and the
need to be compliant with the Brown Act.
ADJOURNMENT
At 6:59 p.m. Chair Redo adjourned the meeting to the next Regular Meeting on January 25, 2018
at 6:00 p.m. at the Public Works Center, located at 1800 Maxwell Road, Chula Vista, California.
____________________________________
Sandi Delap, Secretary
City of Chula Vista, California
City Administrative Policy
Title Measure P Staff Time
Reimbursement Policy Policy Number 2017-01
Effective Date September 15, 2017 Revised Date n/a
Purpose
The purpose of this administrative policy is to set forth the terms and conditions for
reimbursement to the General Fund of staff time costs directly attributable to the
implementation of Measure P projects.
Background
With the successful approval of Measure P in November 2016, the City began receiving
transaction and use tax revenue in April 2017. Although legally a “general tax” the
expressed purpose and intent of Measure P is to provide funds for the items identified in
City’s Intended Infrastructure Facilities and Equipment Expenditure Plan as it may be
amended from time to time, that was approved by the City Council concurrent with the
Measure P Ordinance.
The measure is projected to generate approximately $16 million per year in general
fund revenues over the next ten years. In June of 2017 the City Council approved the
issuance of approximately $70 million in tax exempt bonds to allow the City to fund an
accelerated implementation schedule (over the next three years) of Measure P projects.
Policy Discussion
Measure P will fund a variety of projects and purchases, so it is important to clearly
identify when the City’s General Fund will seek reimbursement from Measure P funds
for the cost of City staff work directly attributed to the implementation of Measure P
projects and purchases.
In accordance with a comprehensive cost allocation plan, it is common practice for a
City to reimburse the various Governmental Funds all direct costs associated with an
employee (salary, benefits, insurance, etc.) as well as indirect costs also referred to as
overhead costs (training, supervision, internal service departments, city administration,
etc.) This is what is referred to as “full cost recovery” based upon a fully burdened
hourly rate. This is the applicable rate that is used when developing fee studies and
grant reimbursement calculations. Some grant programs put restrictions or ceilings on
the amount of overhead costs that are eligible for reimbursement. This is so that
government agencies don’t inflate overhead costs to subsidize other staffing costs.
Another factor to consider is the requirements of federal tax laws applicable to tax
exempt bond issuances. Federal law caps the amount of tax exempt bond proceeds
that can be used on non-capital “operational expenditures” at 5% of total bond
proceeds. ”Operational expenditures” are expenditures not directly related to project
implementation. This would include the general overhead component of any staff time
billed to a project.
To ensure that the most funds possible go towards repairing and replacing distressed
assets, and to assure compliance with applicable laws, staff recommends that only the
“direct costs” component of staff time (not general overhead) spent on project
implementation be allowable for reimbursement to the General Fund and other
Governmental Funds. This policy will maximize the utility of Measure P funds for
qualified projects and purchases without unduly impacting the fiscal condition of the
General Fund in the process.
Policy Terms and Conditions
It is the administrative policy of the City to only reimburse out of Measure P revenues
the direct costs of staff time dedicated to the implementation of Measure P projects.
This means staff time can only be reimbursed if (a) it is incurred directly in connection
with the procurement or implementation of a Measure P project; and (b) only the salary
and benefits portion of the staff time cost is reimbursable (not general overhead
allocations). In no event shall City expend greater than 5% of the cost of any Measure
P project on reimbursement of City “operational expenditures.” Examples of staff time
costs eligible and non-eligible for reimbursement are set forth below:
Staff Time/Work Eligible for Measure P Fund Reimbursement:
Typical Project Development activities such as: Advance Planning and Programming;
Preliminary Investigations/Studies; Plan, Specification and Estimate development;
Environmental/R/W Clearance and Permitting activities; Utilities relocations activities;
Bidding, Advertising and Award activities; Construction Administration/Contract
Management activities; Field inspections and testing; Claim Resolution and Legal
support; Materials and Equipment purchasing; oversight of Consultants tasked with any
of the aforementioned activities.
Direct work performed by City staff to install or construct Measure P projects may also
be reimbursed where a determination is made that the use of City forces is necessary
and/or more cost effective than contracting for such services, and such staff time is not
already part of that year’s budget (for example, non-budgeted overtime).
Staff Time/Work Not Eligible for Measure P Fund Reimbursement:
Typical overhead activities such as: Attending Staff Meetings; Training and
Development activities; Department Level and above Management activities; Hiring
Staff activities; Personnel activities; Attending Council Meetings; Responding to Public
inquiries; Providing general Project and Program updates to City Council, Citizen
Oversight Committee and other groups.
_______________________________ ________________________________
Gary Halbert David Bilby
City Manager Finance Director
Approved as to form:
________________________________
Glen R. Googins
City Attorney
CITY OF CHULA VISTA, CALIFORNIA
2016 MEASURE P SALES TAX FUND
Report on Compliance with the
Infrastructure, Facilities and Equipment Expenditure Plan
For the Year Ended June 30, 2017
CITY OF CHULA VISTA
2016 MEASURE P SALES TAX FUND
JUNE 30, 2017
TABLE OF CONTENTS
Page
Number
Independent Auditors’ Report on Compliance with Applicable Requirements
and on Internal Control Over Compliance ........................................................................................ 1
Schedules of 2016 Measure P Sales Tax Fund:
Balance Sheet .................................................................................................................................. 3
Statement of Revenues, Expenditures and Changes in Fund Balance ........................................... 4
INDEPENDENT AUDITORS’ REPORT ON COMPLIANCE WITH APPLICABLE
REQUIREMENT AND ON INTERNAL CONTROL OVER COMPLIANCE
To the Honorable Mayor and Members of the City Council
City of Chula Vista, California
Report on Compliance
We have audited the compliance of the 2016 Measure P Sales Tax Fund of the City of Chula Vista,
California (the “City”) with the types of compliance requirements described in Ordinance No. 3371
(the Ordinance) and the Infrastructure, Facilities and Equipment Expenditure Plan (the Spending Plan) for
the year ending June 30, 2017.
Management’s Responsibility
Management is responsible for compliance with the requirements of the Ordinance and the Spending
Plan.
Auditor’s Responsibility
Our responsibility is to express an opinion on compliance with the requirements described in the
Ordinance and the Spending Plan based on our audit. We conducted our audit of compliance in
accordance with auditing standards generally accepted in the United States of America; the standards
applicable to financial audits contained in the Government Auditing Standards, issued by the Comptroller
General of the United States. Those standards require that we plan and perform the audit to obtain
reasonable assurance about whether noncompliance with the types of compliance requirements referred
above that could have a direct and material effect on the 2016 Measure P Sales Tax Fund of the City. An
audit includes examining, on a test basis, evidence about the City’s compliance with those requirements
and performing such other procedures as we considered necessary in the circumstances.
We believe that our audit provides a reasonable basis for our opinion on compliance for the 2016
Measure P Sales Tax Fund of the City. However, our audit does not provide a legal determination of the
City’s compliance with those requirements.
Opinion
In our opinion, the City complied, in all material respects, with the requirements referred to above that are
applicable to the 2016 Measure P Sales Tax Fund for the year ending June 30, 2017.
Report on Internal Control over Compliance
Management of the City is responsible for establishing and maintaining effective internal control over
compliance with the type of compliance requirements referred to above. In planning and performing our
audit of compliance, we considered the City’s internal control over compliance with the types of
requirements that could have a direct and material effect on the City to determine the auditing procedures
that are appropriate in the circumstances for the purpose of expressing an opinion on compliance and to
test and report on internal controls over compliance, but not for the purpose of expressing an opinion on
the effectiveness of internal control over compliance.
203 N. Brea Blvd., Suite 203 Brea, CA 92821 Phone: 714.672.0022
An Association of Independent Accounting Firms
To the Honorable Mayor and Members of the City Council
City of Chula Vista, California
Accordingly, we do not express an opinion on the effectiveness of the City’s internal control over
compliance.
A deficiency in internal control over compliance exists when the design or operation of a control over
compliance does not allow management or employees, in the normal course of performing their assigned
functions, to prevent, or detect and correct, noncompliance with a type of compliance of the Ordinance
and the Spending Plan on a timely basis. A material weakness in internal control over compliance is a
deficiency, or a combination of deficiencies, in internal control over compliance, such that there is a
reasonable possibility that a material noncompliance with a type of compliance requirement of the
Ordinance and the Spending Plan will not be prevented, or detected and corrected on a timely basis. A
significant deficiency in internal control over compliance is a deficiency, or a combination of deficiencies,
in internal control over compliance that is less severe than a material weakness in internal control over
compliance, yet important enough to merit attention by those charged with governance.
Our consideration of internal control over compliance was for the limited purpose described in the first
paragraph of this section and was not designed to identify all deficiencies in internal control over
compliance that might be material weaknesses or significant deficiencies. We did not identify any
deficiencies in internal control over compliance that we consider to be material weaknesses. However,
material weaknesses may exist that have not been identified.
The purpose of this report on internal control over compliance is solely to describe the scope of our
testing of internal control over compliance and the results of that testing based on the requirements of the
Ordinance and the Spending Plan. Accordingly, this communication is not suitable for any other purpose.
Brea, California
December 28, 2017
2
Cash and investments 1,970,749$
Total Assets 1,970,749$
Liabilities:
Current liabilities:
Accounts Payable 514,684
Total Liabilities 514,684
Assigned for Measure P Sales Tax 1,456,065
Total Fund Balance 1,456,065
Total Liabilities and Fund Balance 1,970,749$
CITY OF CHULA VISTA
Fund Balance:
Assets:
JUNE 30, 2017
BALANCE SHEET
SCHEDULES OF 2016 MEASURE P SALES TAX FUND
3
STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE
JUNE 30, 2017
Revenues:
Local sales and use tax 3,906,919$
Total Revenues 3,906,919
Expenditures:
Contracted services 58,183
Repairs and maintenance 28,571
Equipment and shared infrastructure costs 1,555,598
Capital outlay 808,502
Total Expenditures 2,450,854
Excess (Deficiency) of Revenues
Over (under) Expenditures 1,456,065
Net Change in Fund Balance 1,456,065
Fund Balance at End of Year 1,456,065$
SCHEDULES OF 2016 MEASURE P SALES TAX FUND
CITY OF CHULA VISTA
4
Measure PCitywide Infrastructure, Facilities and Equipment Expenditure Plan1/2 cent Sales Tax Revenues over 10 year periodSummary Table10-YearPriorFY 2017-18To DateTotal by Major Category Timeframe Totals Q1 Q2 Q3 Q4 Total TotalsAFire Stations Repairs/Replacement22,839,549$ 10,911$ -$ -$ -$ -$ -$ 10,911$ BFire Response Vehicles19,847,580$ 207,619$ 248,675$ 306,722$ -$ -$ 555,396$ 763,016$ CFire Safety Equipment 5,197,913$ 175,064$ -$ 13,292$ -$ -$ 13,292$ 188,356$ Total Fire Services47,885,042$ 393,594$ 248,675$ 320,014$ -$ -$ 568,688$ 962,283$ DPolice Response Vehicles12,951,470$ 168,703$ 590,279$ 324,720$ -$ -$ 914,999$ 1,083,702$ EPublic Safety Communication Systems8,624,832$ 1,400,773$ 177,107$ 70,885$ -$ -$ 247,991$ 1,648,764$ FPolice Facility Repairs1,509,000$ 8,760$ -$ 44,328$ -$ -$ 44,328$ 53,088$ Total Police Services23,085,302$ 1,578,236$ 767,386$ 439,932$ -$ -$ 1,207,318$ 2,785,554$ GStreets24,474,861$ 340,555$ -$ -$ -$ -$ -$ 340,555$ HOther Public Infrastructure14,154,295$ -$ -$ -$ -$ -$ -$ -$ ISports Fields and Courts16,966,595$ 73,718$ -$ -$ -$ -$ -$ 73,718$ JNon-Safety Vehicles11,195,100$ -$ -$ 56,070$ -$ -$ 56,070$ 56,070$ KPublic Facilities13,100,000$ 111,901$ 23,881$ 104,126$ -$ -$ 128,007$ 239,908$ LTraffic Signal Systems7,000,000$ -$ -$ -$ -$ -$ -$ -$ MPark Infrastructure7,682,740$ -$ -$ -$ -$ -$ -$ -$ NCitywide Network Replacement2,045,000$ -$ -$ -$ -$ -$ -$ -$ OCitywide Telecommunications2,000,000$ -$ -$ -$ -$ -$ -$ -$ Total Infrastructure98,618,591$ 526,174$ 23,881$ 160,196$ -$ -$ 184,077$ 710,251$ Total Proposed Allocations169,588,935$ 2,498,005$ 1,039,941.87$ 920,142$ -$ -$ 1,960,084$ 4,458,088$ PBond Sale Expenses-$ 46,843$ -$ -$ -$ -$ -$ 46,843$ QCost of Issuance563,210$ -$ 553,023$ -$ -$ -$ 553,023$ 553,023$ RAnnual Debt Service Payments78,234,834$ -$ -$ -$ -$ -$ -$ -$ Total Administrative Expenses78,798,044$ 46,843$ 553,023$ -$ -$ -$ 553,023$ 599,866$ Total Expenditures248,386,979$ 2,544,848$ 1,592,965$ 920,142$ -$ -$ 2,513,107$ 5,057,955$ Notes:42% allocated to Public Safety and 58% allocated to Citywide InfrastructureActual allocations to specific projects will be brought forward as part of the annual budget with the intent to allocate resources in the major categories noted above.Unaudited totals FY 2017-18
Category CIP #Description Status
Measure P
Allocation Est. Completion Date
Public Safety Buildings GG229/GG230
Scoping/Planning in progress - no dates
available at this time.$1,110,119 to be added
for FY 18/19 ($2,220,238 for both stations
5&9)6,523,000$ Summer 2020
Public Safety Buildings GG229/GG230
Scoping/Planning in progress - no dates
available at this time. $1,110,119 to be added
for FY 18/19 ($2,220,238 for both stations
5&9)6,523,000$ Summer 2020
Total Public Safety Buildings 13,046,000$
Infrastructure STL427
Phase I - Advertised Date: Nov. 24th 2017;
Council Award Jan. 2018 6,768,626$ Early Summer 2018.
Infrastructure STL430
Phase II - Planned Advertised Date: end of
March 2018; Council date TBD 8,750,000$ Late Summer 2018
Infrastructure TF408 Design Phase I- To start 1st Qtr 2018 3,000,000$ Summer 2018
Infrastructure DR209
Phase I-Advertise Date: Nov. 24th 2017:
Award Dec.2017. Projected to begin
construction Feb 2018.1,121,000$ Spring 2018
Infrastructure DR211
Design Phase II - Advertise Date: June-July
2018; Need CCTV (DR210)5,639,000$ Late Summer 2018
Infrastructure DR210 60% complete 140,000$ Early Spring 2018
Infrastructure STL428
Planned Advertised Date: Dec. 2017; Award
date TBD Locations Pending Draft Pedestrian
Connectivity Study (Beginning of 2018)
2,500,000$ Summer 2018
Total Infrastructure 27,918,626$
Infrastructure STL421 Project completed in January 2017 363,940$ NOC Filed 6/12/17
Total Completed 363,940$
41,328,566$
Other Infrastructure -Sidewalk
Replacement Citywide
Street Pavement
Fire Station 5: Secure properties, design and construct
Fire Station 9: Secure properties, design and construct
Traffic signal replacements and improvements
Perform drainage infrastructure assessments Citywide
of approximately 28,5000 LF of CMP outside ROW
Replace sidewalk damaged at various locations based
on recommendations from the Pedestrian Connectivity
Plan
Rehabilitation of aged Corrugated Metal Pipe (CMP)
and other storm related repairs outside ROW
Pavement rehabilitation on various streets based on
recommendations from City's Pavement Management
System for streets with pavement condition index (PCI)
ranging from 0-25
Project Status Updates
Measure P - In progress
Public Safety Buildings
Infrastructure
Completed Projects
Facility (Project)
Fire Stations Repairs/Replacements
Fire Stations Repairs/Replacements
Street Pavement
Street Pavement
Traffic Signal System-Fiber Network
Other Infrastructure - CMP Rehabilitation
Outside ROW
Other Infrastructure - CMP Rehabilitation
Outside ROW Phase II
Other Infrastructure - Drainage Pipe
Assessment Outside ROW
Department of Engineering and Capital Projects
TOTAL PROJECT EXPENDITURES
Pavement rehabilitation on Floyd Avenue
Updated 01/19/2018 Page 1 of 2
Project Status Updates
Measure P - In progress
Department of Engineering and Capital Projects
Estimated Amt Task Order Execution Date Notes
Estimated Amt Task Order Execution Date Notes
Estimated Amt Task Order Execution Date Notes
$115,536.00 12/12/2017 Consultant: PPC
$248,300.00 12/22/2017 Consultant: DHS
Estimated Amt Task Order Execution Date Notes
Estimated Amt Task Order Execution Date Notes
Task Order #
Task Order #
Task Order #
Task Order #
TASK #STL427
Contract Management (Civil Projects)
Civil Engineering
Construction Management (Facilities /Buildings)
Now Available: Kimley-Horn; NV5; Rick Engineering Co. and; TY-LIN International.
Now Available: Kitchell CEM; O'Connor Construction Management.
STL427- Street Pavement Rehab
Awarded 9/19/17
Awarded 11/21/17
Awarded 11/7/17 Now Available: Klein elder, DHS Consulting, Project Professionals Corporation.
Scheduled to go to Council Dec 2017
5 Design Build teams deemed qualified with the intention of requesting proposals from the top 3 available
and interested ranked firms at RFP time.
TASK #DR209
Proposals received 9/20 – Interviews
complete; short list complete; working on
contract
Prequalified List Determined 10/11/17
CIP Task Order #
On Call Consultant Contracts (Available for Measure P Projects)
CIP
CIP
CIP
CIP
DR209- CMP Rehab Outside ROW
Intelligent Transportation Systems Consultant
(Traffic Engineering)
Design Build Construction Teams
Updated 01/19/2018 Page 2 of 2
City of Chula Vista
Legislation Details (With Text)
File #:17-0476 Name:Fire Station 9 Site Acquisition
Status:Type:Consent Item Agenda Ready
In control:City Council
On agenda:Final action:12/19/2017
Title:RESOLUTION 2017-248 OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA APPROVING
THE PURCHASE OF A 0.20 ACRE PROPERTY LOCATED AT 1095 ALPINE AVENUE FOR PUBLIC
PURPOSES INCLUDING THE POTENTIAL CONSTRUCTION OF A NEW FIRE STATION TO
REPLACE EXISTING STATION 9 AND APPROPRIATING FUNDS FROM THE GENERAL FUND
RESERVE THEREFOR (4/5 VOTE REQUIRED)
Sponsors:
Indexes:
Code sections:
Attachments:1. Resolution, 2. Conceptual Site Plan
Action ByDate Action ResultVer.
City Council12/19/2017 1
RESOLUTION 2017-248 OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA APPROVING
THE PURCHASE OF A 0.20 ACRE PROPERTY LOCATED AT 1095 ALPINE AVENUE FOR PUBLIC
PURPOSES INCLUDING THE POTENTIAL CONSTRUCTION OF A NEW FIRE STATION TO
REPLACE EXISTING STATION 9 AND APPROPRIATING FUNDS FROM THE GENERAL FUND
RESERVE THEREFOR (4/5 VOTE REQUIRED)
RECOMMENDED ACTION
Council adopt the resolution.
SUMMARY
This item asks City Council to approve the City’s acquisition of a vacant parcel located at 1095 Alpine
Avenue,Chula Vista,for public purposes.City staff’s primary intent is to explore the feasibility of
developing the property into a new fire station to replace existing Fire Station 9.Alternative uses for
this parcel include a cellular communications site,a pocket park or a staging site for public works
projects.The site would be purchased “as is”for a purchase price of $360,000.This is considered
an “opportunity purchase”by City staff as the existing owner has clearly indicated his intent to
immediately develop the property for private purposes if the City were to decide not to buy the
property at this time.
ENVIRONMENTAL REVIEW
Environmental Notice
The Project qualifies for a Categorical Exemption pursuant to the California Environmental Quality
Act State Guidelines Section 15303 Class 3 (New Construction or Conversion of Small Structures)
and/or Section 15332 Class 32 (In-Fill Development Projects).
Environmental Determination
The Director of Development Services has reviewed the proposed project for compliance with the
California Environmental Quality Act (CEQA)and has determined that the project qualifies for a
City of Chula Vista Printed on 1/11/2018Page 1 of 3
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File #:17-0476,Version:1
California Environmental Quality Act (CEQA)and has determined that the project qualifies for a
Categorical Exemption pursuant to State CEQA Guidelines Section 15303 Class 3 (New Construction
or Conversion of Small Structures)and/or Section 15332 Class 32 (In-Fill Development Projects).
Thus, no further environmental review is required.
BOARD/COMMISSION RECOMMENDATION
Not Applicable
DISCUSSION
Built in 1961,the current Fire Station Nine (266 East Oneida Street)is past its useful life.Over the
last few years,this Fire Station has been occupied intermittently due to sewer back up,flooding and
asbestos/mold presence.The facility lacks separate sleeping quarters,appropriate access to
multiple restrooms, and does not meet the code requirements of an Essential Services Building.
As a result,the City contemplated options for building a new Fire Station.The Fire Department
determined that the current site at one-half acre and only 77 feet wide was not adequately sized or
configured to accommodate a modern Fire Station.The Fire Department used Deccan Software,a
powerful decision support analytics tool used to locate fire resources,to determine the best possible
location for a new Fire Station.The site identified by Deccan,and concurrently validated by the Fire
Department's management team,is superior to the current site as it:a)achieves better geographic
distribution relative to other Fire Department resources,and b)improves the Department's ability to
cover the concentration of fire and emergency medical calls for services.This property,located at
1095 Alpine Avenue and is currently identified as Assessor’s Parcel No. 619-100-23-00.
The site itself comprises only about 8,700 square feet (0.20 acre)but when combined with excess
City owned right-of-way to the north and west a site of approximately one acre can be created.This
size and configuration will accommodate a modern fire station.A conceptual plot of one possible
layout is attached to this report to show how the sight could be utilized,incorporating the City’s
excess land.If fire station development were determined to be infeasible or undesirable at the site,
alternative City uses include a cellular communications site,a pocket park or a staging site for public
works projects.
Based upon this analysis,staff commenced negotiations with the current owner and reached an
agreement,subject to Council approval,to purchase this site for $360,000 on an “as-is”basis.City is
currently completing its due diligence and investigation regarding the physical condition of the
Property,including but not limited to a Phase 1 analysis,and the legal condition of the property.The
parties have agreed that these investigations will need to be completed prior to finalizing the written
agreement and the opening of escrow.
Staff estimates the market value of the site to be approximately $280,000 based upon recent
comparable sales of similar properties.Although the proposed purchase price of $360,000 is above
market value,staff feels that this is justified due to the unique suitability of the site for the proposed
public uses.The City also has the ability to increase this site in size to a one acre parcel at little
expense. As a one acre parcel this site clearly justifies the purchase price.
Although the seller has agreed to the primary terms of sale,the final terms and conditions of the
written agreement have not been finalized as of the date this report.Accordingly,this item asks for
City Council approval of the purchase terms presented,with the delegation of authority to staff to
finalize and execute the actual written purchase agreement consistent with City Council’s approval
City of Chula Vista Printed on 1/11/2018Page 2 of 3
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File #:17-0476,Version:1
and in a final form approved by the City Attorney.
DECISION-MAKER CONFLICT
Staff has reviewed the property holdings of the City Council members and has found no property
holdings within 500 feet of the boundaries of the properties which are the subject of this action.
Consequently,these items do not present a disqualifying real property-related financial conflict of
interest under California Code of Regulations Title 2,section 18702.2(a)(11),for purposes of the
Political Reform Act (Cal. Gov’t Code §87100,et seq.).
Staff is not independently aware,and has not been informed by any City Council member,of any
other fact that may constitute a basis for a decision maker conflict of interest in this matter.
LINK TO STRATEGIC GOALS
The City’s Strategic Plan has five major goals:Operational Excellence,Economic Vitality,Healthy
Community,Strong and Secure Neighborhoods and a Connected Community.This decision is in
direct alignment with the City of Chula Vista's Strategic Goal of Strong and Secure Neighborhoods,
which is critical to "ensuring a vibrant and sustainable quality of life for Chula Vista residents and
businesses."
CURRENT YEAR FISCAL IMPACT
Funds for this purchase will result in an impact to the General Fund reserves of approximately
$350,000 in the current fiscal year.Impacts to the General Fund can be offset through the sale of
the 266 East Oneida Street site or Measure P could be considered to reimburse the General Fund
reserves.In order to avoid delays in purchasing the site,these options can be considered in a future
item.
ONGOING FISCAL IMPACT
There is no ongoing fiscal impact created by this purchase as it is a one-time expenditure.If the City
proceeds with the construction and operation of the proposed new Fire Station,this would be
approved by the City Council and funded by separate actions.
ATTACHMENTS
None
Staff Contact: Rick Ryals, Real Property Manager
City of Chula Vista Printed on 1/11/2018Page 3 of 3
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DRAFT Measure P Strategic Communication and Outreach Plan
OVERVIEW
The Measure P Strategic Communication and Outreach Plan provides guidance and support for
communication and public outreach activities for the Chula Vista voter-approved Measure P: a
temporary, ten-year, half-cent sales tax to fund high priority infrastructure needs.
The following sections are outlined in this plan:
• Communication and Outreach Goals
• Key Messages
• Stakeholders and Target Audiences
• Outreach and Engagement Activities
• Informational Tools and Toolkit
Page 2 of 9
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This plan provides a framework for Measure P partners, project staff and project contractors in
communicating with and outreaching to City of Chula Vista (the City) residents, businesses, visitors, the
regional public, community leaders, elected officials and the media about the City’s management of
sales tax funds. The funds are designated to upgrade police, fire, paramedic and 9-1-1 equipment,
vehicles and facilities; fund streets and sidewalks; replace storm drains; improve parks; repair recreation
facilities; and repair or replace other City
infrastructure.
The goal of community outreach is to share
project information, identify community issues or
concerns that Measure P project team needs to
address during design, construction and
operations, and to regularly provide information
to communities and to the broader target
audience.
This plan also implements a two-way
communication mechanism for communities and
interested members of the public to provide input
to the City as we continue to communicate with
and serve our communities.
The strategies outlined in this plan also will help to
support City communication branding standards,
manage community expectations, and honor
commitments made by the City.
BACKGROUND
The City of Chula Vista began collecting the voter-approved Measure P sales tax on April 1, 2017. The
Council approved an initial expenditure of $3.2 million of Measure P sales tax funds for infrastructure
which were allocated to police and fire vehicles, 9-1-1 emergency communication equipment, street
paving, and sports field repairs.
The City Council also approved the Measure P Infrastructure, Facilities and Equipment Expenditure Plan.
This Plan outlines how the $178 million of projected Measure P revenues are proposed to be spent. In
September 2017, the City Council approved $71 million in bond financing to advance infrastructure
projects.
Following are the highest priority items for funding:
• Pave, maintain and repair neighborhood streets and fix potholes
• Upgrade or replace aging police, fire and 9-1-1 emergency response facilities, vehicles and
equipment
• Replace storm drains to prevent sinkholes
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• Upgrade irrigation systems in city parks to conserve water and save energy
• Make essential repairs to libraries, Norman Park Senior Center and recreation centers
• Improve traffic signal systems
• Repair Sports Fields, basketball and tennis courts, playgrounds, and other park infrastructure
CITIZENS OVERSIGHT
The ballot measure also established a Measure P Citizens Oversight Committee (COC). The purpose of
the COC is to review and report on all Measure P proposed expenditure plans, financial reports, and
audits.
The COC is composed of 16 members. Eleven of the COC members serve as “Designated Members.”
Designated Members are nominated by local organizations and individuals such as the Chula Vista
Chamber of Commerce, Chula Vista Youth Sports Council, Chula Vista Growth Management Oversight
Commission, and the Chula Vista Police and Fire chiefs. The remaining five members are “At-Large
Members” selected from a pool of applicants who applied directly to the City. “At-Large Members”
include at least one resident from each of the four City Council districts.
The COC meetings are scheduled quarterly and are publicly noticed.
COMMUNICATION AND OUTREACH GOALS
The goals of the Measure P Communication and Outreach effort are to:
1. Inform and educate Chula Vista stakeholders on the work to upgrade police, fire, paramedic and
9-1-1 equipment, vehicles and facilities; fund streets and sidewalks; replace storm drains;
improve parks; repair recreation facilities; and repair or replace other City infrastructure.
2. Build awareness of overall plans and specific projects, as well as the quality of the work and
elements of safety as work is conducted.
3. Inform residents about construction activities and any related closures or detours in their
neighborhoods.
4. Convey key messages, clearly, accurately, coherently and consistently.
To achieve these goals, the outreach program will:
• Provide stakeholders with timely information regarding the purpose, need and benefits of the
Measure P projects and overall effort.
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• Use a variety of outreach methods designed to communicate with residents and other
stakeholders in accordance with City Communications guidelines, style and protocol.
• Communicate effectively with project team members, departments, program partners and
other internal and external audiences to ensure targeted messaging and streamlined
communications.
• Engage local, regional and statewide agencies as needed to help amplify communications reach.
EXISTING ASSETS
1. Website: http://www.chulavistaca.gov/departments/public-works/infrastructure#ad-image-3
and http://www.chulavistaca.gov/departments/public-works/road-to-measure-p
2. FAQs: http://www.chulavistaca.gov/departments/public-works/infrastructure/faqs
3. Expenditure Plan: https://www.chulavistaca.gov/home/showdocument?id=12521
4. Searchable Streets List: http://www.chulavistaca.gov/departments/public-works/measure-
p/searchable-street-list
5. Logo, collateral materials (printed/digital)
6. Social media: #cvMeasureP
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KEY MESSAGES
Key messages will differ depending on the audience and understanding of Measure P efforts and
programs. Tailored speaking points will be developed for community presentations and media interview
opportunities. Media speaking points should contain ideally three, but up to five key messages, including
one call to action, such as “visit our website” or “come take a tour.”
The following key messages have been developed and include purpose, need, benefits and auxiliary
speaking points that can be used for various public speaking opportunities.
Top Message Points
1. Purpose and Need: As a voter-approved ballot measure, Chula Vista’s Measure P reflects the
community’s desire to invest in its infrastructure.
2. Priorities: Measure P projects are planned based on community input that prioritized safety
(police, fire, paramedic, 9-1-1) equipment, vehicles and facilities along with streets, sidewalks,
and storm drains. Improving parks and repairing recreation facilities also are top priorities.
3. Benefits: Measure P is providing needed funding to upgrade police, fire, paramedic and 9-1-1
equipment, vehicles and facilities; fund streets and sidewalks; improve parks; repair recreation
facilities; replace storm drains; and repair or replace other city infrastructure.
4. Public Participation: The public has guided the Measure P effort by voting for its passage,
through oversight via the Citizen’s Oversight Committee, and with continued engagement.
STAKEHOLDERS AND TARGET AUDIENCES
The target audience for outreach efforts for Measure P include the Chula Vista community, who will
benefit from the resulting infrastructure investments and improvements.
Categories
Stakeholders are identified in the following categories (including but not limited to):
1. Residents
2. City Council, City Officials, staff
3. Measure P Citizens Oversight Committee
4. City Boards and Commissions
5. Homeowners Associations
6. Businesses and Corporations (small and large and business groups/organizations)
7. Business/Community/Environmental Groups/Organizations
8. Education/School Districts (elementary to college, teachers, students, parents, other groups)
9. Public Safety Groups
10. Medical and Public Health Groups and Professionals
11. Housing and Developers
12. Government/Local Agencies (water districts, etc.)
13. Media (local, state, national, international)
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14. Other Local/Regional Elected Officials (and staff)
15. Regional Agencies and Regulatory Bodies
16. Utilities
Stakeholder List
The City distributes an electronic monthly newsletter, Community Connection, highlighting City news
which includes a Measure P update in each issue. Those interested in being added to the list can visit
www.chulavistaca.gov/MeasureP.
OUTREACH AND ENGAGEMENT ACTIVITIES
The proposed outreach strategies are designed to use cost effective methods to reach the public to
increase Measure P understanding and awareness, educate, engage, build trust and support, and
provide opportunities for public participation in Measure P activities.
See the Informational Tools and Toolkit section that follows for list of available resources that
compliment these tactics.
Publicity Materials
Visually pleasing and easy to understand educational materials and Measure P collateral pieces have
been developed and will continue to be developed to achieve the goals of this Communication and
Outreach Plan. Graphics and images further explain the funding priority items and planned/ongoing
construction activities.
Branding
A Measure P logo has been developed and City communications staff provide information on writing
style, branding guidance and logo use, following City Communications protocol. The logo will be used to
identify Measure P construction projects, as well as in other City materials (e.g., on Recreation flyers,
other City newsletters, etc.)
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Website
The City website already serves as a centralized gateway for the public to obtain information about
Measure P. The existing pages include photos, an interactive streets list, and reports. Future items can
include email sign up and other educational information. We will track site analytics, including visits,
unique visitors, page views and the average duration on the site. The analytic information will be used to
further understand stakeholder interests.
Media Relations
Press releases will be drafted and distributed to provide accurate and timely information about
important issues and at Measure P milestones to keep media representatives current and involved.
Media alerts, photo collages, and opinion-editorials from city officials also may be developed to help
educate the public about Measure P projects.
Social Media
Social media content about Measure P is posted regularly on the City’s social media outlets (Facebook,
Twitter, etc.) using the hashtag: #cvMeasureP. The hashtag #THISisChula will be added when
appropriate. City partners and COC members are encouraged to share posts. Social media analytics will
be monitored to track stakeholder engagement and evaluate social media efforts to improve the
communication program.
Special Events, Groundbreakings and Ribbon-Cuttings
The community always appreciates opportunities to
gather and celebrate the start and completion of
infrastructure projects that make their neighborhoods
a better place to live. The Measure P team will seek
opportunities to plan everything from community
coffee meetings and special events of all sizes, to large,
visible groundbreakings and ribbon-cuttings to mark
and celebrate significant projects and milestones. A
Special Event Planning and Promotion Guide will be developed to outline needed steps for promoting
Measure P at events, on the website, in publications, and other media to promote Measure P projects
and milestones.
Collateral
Measure P collateral materials developed/planned include fact sheets, signage, construction alert
templates, equipment decals, event invites, flyers and photography. Other materials will be developed
as needed. Collateral materials will be available and promoted in print, digital, and social media.
Construction Collateral
Staff will provide templates for signage, construction alerts, and instructions for displaying signs during
Measure P construction projects. Construction alerts will be translated into Spanish.
Videos
Video can be an effective way to demonstrate the work being conducted and to demonstrate progress.
The Before/After slideshows and images have been effective and can be extended to short videos to
further engage with our constituents.
Page 8 of 9
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Public Officials Briefings
Regular briefings and/or presentations to elected officials representing the Measure P service area and
public agency leaders will be offered to keep regional, state and local officials updated on ongoing work.
Speakers Bureau
Small group presentations can be provided to interested parties, including residents, businesses,
environmental advocates, recreation enthusiasts, elected officials and all other groups and individuals
that are served. Speakers will include as appropriate/requested COC members, City staff and other
representatives with updated information on Measure P.
Ambassador Program
Community members and project champions can be identified to build a Measure P Ambassadors
Program. These volunteers must participate in an official educational training so they are able to
accurately talk about the program, deliver key message points and be able to articulate the program
purpose and need to neighbors, community groups and the public. This effort can be especially
effective for select neighborhoods where long-term or complex infrastructure improvement projects
will be taking place.
Industry Outreach
We will identify opportunities to highlight the Measure P program in the infrastructure, sustainability
and municipal trade industry through trade media, speaking opportunities, potential sponsorships and
tours. This effort enables us to help further infrastructure and community improvement best practices
for the overall municipal community and communicate the work that Measure P program partners are
doing to deliver on their promise to the Chula Vista community.
Interested Partners
Program partners, other cities and/or municipalities, local, regional, state and federal agencies that are
committed to the Measure P program and projects will be provided access to a communication tool kit
to assist in outreach of this program to their unique audience. These additional agencies may include
the state and federal agencies, state and federal representatives, economic chambers and business
groups, as well as environmental, water resource, infrastructure, health and safety, educational and
advocacy groups.
The Measure P communication team will provide strategic counsel so key messages are consistent and
united, and assistance with two-way information flow, material development, audience engagement,
answering questions and encouragement to share program messages.
Tours
Tours will be offered for significant projects, like the new Fire Station(s). These tours will be open to
members of the public during a set timeframe to help build knowledge and understanding.
Tours can consist of a video, supplemental presentation, Q&A, tour of the new facility, photo
opportunities, feedback cards and small mementos.
Page 9 of 9
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INFORMATIONAL TOOLS AND TOOLKIT
A toolkit will be prepared to assist committed Measure P parties to communicate with their
stakeholders/targeted audiences.
Recommended outreach efforts for all Measure P partners include:
• Article in agency newsletter providing a Measure P introduction and encourage visits to program
website.
• Social media posts to drive customers to Measure P website to learn about the program.
• Schedule and visit community groups to provide Measure P briefings. City staff can help support
briefings and answer questions, if desired.
• Distribute press releases providing Measure P information to local newspapers and newsletters
as appropriate.
• Bill insert in water or trash bills (if applicable) to provide a Measure P introduction and
encourage program website visit.
This Communication and Outreach Plan will be reviewed and updated annually.
CategoryCIP #Facility (Project)Description StatusMeasure P AllocationEst. Completion DatePublic Safety VehiclesNAFire VehiclesFire VehiclesIn Progress2,115,680$ Spring & Summer 2018Public Safety VehiclesNAPolice VehiclesPolice VehiclesIn Progress2,262,700$ Winter 2017Non-Safety City VehiclesNANon-Safety City VehiclesPublic Services Fleet and Public Works Equipment In Progress2,818,000$ Summer 2018Non-Safety City VehiclesGG235Non-Safety City VehiclesFleet Infrastructure (Replacement of fuel stations) Design Phase1,000,000$ Contracted with SDG&E for 123 Electric Vehicle (EV) Chargers. List of EV Charger locations attached. Replacement of fuel stations anticipted to be completed by Summer 2018Fire EquipmentNAFire EquipmentRescue airbag replacement, radios, etc. In Progress1,385,000$ Breathing Apparatus was purchased using FEMA Grant Funds, however other fire equipment is anticipated by Fall 2018Public Safety BuildingsGG232Police Facility RepairsReplacement of bulletproof glass in jail cellCompleted9,000$ CompletedPublic Safety BuildingsGG232Police Facility RepairsBuilding Automation Systems (BAS) Design Phase 1 of 3500,000$ Video Management Camara System - Phase 1 in progress. BAS anticipated completion Summer 2018Public Safety BuildingsGG232Police Facility RepairsFire Protection SystemDesign Phase 1 of 3110,000$ Summer 2018Public Safety BuildingsGG232Police Facility RepairsElectrical Service & Distribution (VFD)Design Phase 1 of 3350,000$ Summer 2018Public Safety BuildingsGG232Police Facility RepairsTurbocor HVAC Completed40,000$ Completed emergency replacement of Turbocor Unit 1 September 2017. Replacement of Turbocor Unit 2 December 2017.Public Safety BuildingsGG232Police Facility RepairsVarious energy efficiency projectsIn Progress Phase 1 500,000$ Summer 2018Public Safety BuildingsGG229/GG230Fire Stations Repairs/ReplacementsFire Station 5: Secure properties, design and constructRFQ/Consultant /RFQ Design 6,523,000$ Summer 2020Public Safety BuildingsGG229/GG230Fire Stations Repairs/ReplacementsFire Station 9: Secure properties, design and constructRFQ/Consultant /RFQ Design6,523,000$ Summer 2020Infrastructure NASports Courts and FieldsIrrigation and controller changeover at lighted Fields (5 Parks) Construction85,000$ Winter 2017Public Safety BuildingsInfrastructureProject Status UpdatesMeasure P - In progressPublic Safety VehiclesNon-Safety City VehiclesFire EquipmentUpdated 01.25.18Page 1 of 4
CategoryCIP #Facility (Project)Description StatusMeasure P AllocationEst. Completion DateInfrastructure PR327 Sports Courts and FieldsIrrigation and controller changeover Citywide sports fieldsIn progress2,000,000$ Chula Vista Commnity Park January 20, 2018. Discovery Park January 27, 2018. Project anticiapted completion date Fall 2019.Infrastructure PR327 Sports Courts and FieldsSport complex amenities: multipurpose fields, bleachers, handrails Design Phase1,500,000$ Spring 2020Infrastructure PR327 Sports Courts and Fields Resurfacing 38 courts Citywide In progress200,000$ Summer 2018. List of court locations attached.InfrastructurePR327Sports Courts and FieldsRohr Park: Reconstruction of Basketball CourtsDesign Phase300,000$ Fall 2019Infrastructure NA Sports Courts and FieldsVarious energy efficiency projects. Citywide sports courts and fields lighting. Effort has not commenced 500,000$ Summer 2020Infrastructure GG228Park InfrastructureParkway - Replacement of Pool Decking and interior and exterior wall repairs and painting. Completed250,000$ CompletedInfrastructurePR326Park InfrastructureReplacement of Citywide playgrounds and resilient surfacingDesign Phase1,500,000$ Winter 2019InfrastructurePR326Park InfrastructureSmart controllers, irrigation, drainage Citywide Design Phase2,000,000$ Fall 2019Infrastructure PR326 Park InfrastructurePark asset replacements: barbeque grills, benches, drinking fountains, picnic tables, lights Effort has not commenced 500,000$ Summer 2018Infrastructure PR326 Park InfrastructurePath/walkway repairs and ADA access Citywide parks and parking lots Design Phase1,000,000$ Spring 2019InfrastructureNA Park InfrastructureVarious energy efficiency projects. Citywide park pathway lighting. Effort has not commenced 500,000$ Summer 2020InfrastructureSTL421/STL427 Street Pavement Pavement rehabilitation on various streets based on recommendations from City's Pavement Management System for streets with pavement condition index (PCI) ranging from 0-25 Design Phase 1 of 215,882,566$ Completed Floyd Avenue in January 2017.Remaining streets estimated to be completed by Summer 2018.InfrastructureTF408Traffic Signal System-Fiber NetworkTraffic signal replacements and improvementsDesign Phase I3,000,000$ Summer 2018InfrastructureDR209Other Infrastructure - CMP Rehabilitation Outside ROWRehabilitation of aged Corrugated Metal Pipe (CMP) and other storm related repairs outside ROWDesign Phase 1 of 26,760,000$ Summer 2018Infrastructure DR210Other Infrastructure - Drainage Pipe Assessment Outside ROWPerform drainage infrastructure assessments Citywide of approximately 28,5000 LF of CMP outside ROW Awarded140,000$ Winter 2017Infrastructure STL428Other Infrastructure -Sidewalk Replacement CitywideReplace sidewalk damaged at various locations based on recommendations from the Pedestrian Connectivity Plan Awarded Phase 12,500,000$ Summer 2018Police Communications & Dispatch Systems NAPolice Communications & Dispatch Systems CAD Replacement Completed371,159$ System installed and went live July 2017. Debt Service payments will continue through FY2026-27.Regional Communications Systems (RCS) NARegional Communications Systems (RCS) Portable and mobile radios Completed1,931,460$ Equipment purchase complete. Debt service payments will continue through FY2026-27.Police Equipment and Capital Lease PaymentsUpdated 01.25.18Page 2 of 4
CategoryCIP #Facility (Project)Description StatusMeasure P AllocationEst. Completion DateFire Response VehiclesNAFire Response VehiclesPumper, Fire Engines, Ladder Truck Leases Completed244,400$ Debt Service payments will continue through FY2026-27.Public Facilities GG231Civic Center Library and South Chula Vista LibraryCivic Center Library: Foyer bathroom remodel for ADA compliance Award Pending250,000$ Spring 2018Public Facilities GG231Civic Center Library and South Chula Vista LibraryCivic Center Library: Adult and Children restrooms (4) remodel for ADA compliance Design Phase500,000$ Fall 2018Public Facilities GG231Civic Center Library and South Chula Vista LibraryCivic Center Library: Roof replacement and exterior stucco repairs Design Phase550,000$ Winter 2019Public Facilities GG231Civic Center Library and South Chula Vista Library South Chula Vista Library: Flooring Design Phase300,000$ Winter 2018Public Facilities GG231Civic Center Library and South Chula Vista LibraryCivic Center Library: Upgrades to electrical, lighting, HVAC Design Phase 1 of 3 900,000$ Spring 2019Public Facilities GG231Civic Center Library and South Chula Vista LibrarySouth Chula Vista Library: Upgrades to electrical, HVACDesign Phase 1 of 3 500,000$ Winter 2018Public Facilities GG233 Recreation and Senior Center RepairsLoma Verde Recreation Center: Pool Plaster, Pool Deck, pump and equipment Design Phase600,000$ Fall 2019Public Facilities GG233 Recreation and Senior Center RepairsLoma Verde Recreation Center: Upgrades to electrical, roof, exterior stucco, painting Design Phase750,000$ Fall 2019Public Facilities GG233 Recreation and Senior Center RepairsLoma Verde Recreation Center: Replace gymnasium flooring Design Phase100,000$ Fall 2019Public Facilities GG233 Recreation and Senior Center Repairs Norman Park Center: Kitchen remodel Design Phase 100,000$ Summer 2018Public Facilities GG233 Recreation and Senior Center Repairs Norman Park Center: Women's restroom remodel Design Phase 250,000$ Summer 2018Public Facilities GG233 Recreation and Senior Center Repairs Norman Park Center: Flooring, decking, drainage Design Phase 550,000$ Summer 2018Public Facilities GG233 Recreation and Senior Center RepairsWomen's Club: Upgrades to electrical, HVAC, plumbing, roof Design Phase 1 of 3400,000$ Fall 2019Public Facilities GG233 Recreation and Senior Center RepairsEnergy efficiency projects: Recreation and Senior CenterDesign Phase2,250,000$ Fall 2019Public Facilities GG234 Other Public BuildingsAnimal Care Facility: electrical, HVAC, plumbing, roofing other structures, trailer replacement Effort has not commenced 500,000$ Summer 2020Public Facilities GG234 Other Public BuildingsLiving Coast Discovery Center: alarm systems, septic tank, decking and rail supports, sliding doors, exterior retaining wall repair, interior/exterior lighting, electrical, HVAC, roofing and stucco repairs Effort has not commenced 1,000,000$ Summer 2020Public Facilities GG234 Other Public BuildingsKen Lee Building: roofing, HVAC, electrical, Fire Protection System Effort has not commenced 250,000$ Summer 2020Public Facilities GG234 Other Public BuildingsPublic Works Corp Yard: HVAC, lighting, Building Automation System, Fire Protection System Effort has not commenced 600,000$ Summer 2020Public FacilitiesGG234Other Public BuildingsPolice Department: roof over dispatchDesign Phase 1 of 3 250,000$ Summer 2018Public FacilitiesUpdated 01.25.18Page 3 of 4
CategoryCIP #Facility (Project)Description StatusMeasure P AllocationEst. Completion DatePublic Facilities GG234 Other Public Buildings Civic Center - Exterior wood surfaces Bid 500,000$ Building A Complete. Building B & C Exterior Woods Doors in progress. Remaining Civic Center buildings to be completed by Spring 2018Public Facilities GG234 Other Public BuildingsVarious Energy efficiency projects: Citywide Public FacilitiesIn Progress2,000,000$ Citywide LED Lighting Project - Award to Energy Retrofit Co; Citywide HVAC Project - EFM Audit review in progress. Spring 2019Infrastructure GG236 Citywide Network Replacement Citywide network replacementInitial assessment completed, drafting RFP for network replacement2,045,000$ Spring 2018InfrastructureGG237Citywide TelecommunicationsCitywide TelecommunicationsAssessment in process2,000,000$ Spring 201982,445,965$ In ProgressCompletedTOTAL PROJECT EXPENDITURESUpdated 01.25.18Page 4 of 4
Measure P – Tennis and Basketball Court Resurfacing
Bid Awarded to Sequoia Surfacing & Engineering September 2017 in the amount of $174,200;
Estimated Completion Date: Winter 2017
PARK NAME ADDRESS TENNIS
BASKETBALL
FULL HALF
Heritage 1381 E. Palomar St. 1 2
Santa Cora 1365 Santa Cora Ave. 1 1
Santa Venetia 1500 Magdalena Ave. 2
All Seasons 1825 Magdalena Ave. 1
Windingwalk 1675 Exploration Falls Dr. 1 1
Veterans 785 E. Palomar St. 1 1
Horizon 970 E. Palomar St. 1
Terra Nova 450 Hidden Vista Dr. 2 1
Montevalle 840 Duncan Ranch Rd. 2
Mt. San Miguel 2335 Paseo Veracruz 1 1
Mt. Hawk 1475 Lake Crest Dr. 1
Salt Creek 2710 Otay Lakes Rd. 2
Mackenzie Creek 2775 Mackenzie Creek Rd. 2
Sunridge 952 Beechglen Dr.1
Marisol 916 Rancho Del Rey Pkwy 2
Explorer Rancho Del Rey Pkwy/Norella St. 1
Eucalyptus Fourth Ave. / C St. 1
Valle Lindo 545 Sequoia Dr. 1
Lauderbach 333 Oxford St. 1
Los Ninos 150 Teal St. 1
SDG&E West 1450 Hilltop Dr. 1
Harborside 670 Oxford St. 2
Connoley 1559 Connoley Ave. 1
Total Resurface C
ount Tennis B/Ball Full Half
11 21 5
Measure P
Critical Needs Vehicle Replacements
Completed Purchases
As of 1.25.18
PUBLIC SAFETY VEHICLES
VEH.# DEPARTMENT MAKE MODEL NEW VEH. DESCRIPTION DATE IN SERVICE COST
1204 POLICE FORD CROWN VICTORIA NGPI UTE 08/07/2017 $29,373
1205 POLICE FORD CROWN VICTORIA EXPLORER-NGPI $30,656
1215 POLICE FORD CROWN VICTORIA NGPI UTE 08/07/2017 $29,373
1218 POLICE FORD CROWN VICTORIA NGPI UTE 08/07/2017 $29,373
1233 POLICE FORD CROWN VICTORIA EXPLORER-NGPI $30,656
1237 POLICE FORD CROWN VICTORIA NGPI UTE 08/07/2017 $29,373
1241 POLICE FORD CROWN VICTORIA NGPI UTE 08/07/2017 $29,373
1280 POLICE FORD CROWN VICTORIA NGPI UTE 08/07/2017 $29,373
1424 POLICE FORD CROWN VICTORIA EXPLORER - LT. BLUE $30,656
12013 POLICE FORD CROWN VICTORIA NGPI UTE 08/07/2017 $29,373
12020 POLICE FORD CROWN VICTORIA EXPLORER-NGPI $30,656
12107 POLICE FORD CROWN VICTORIA EXPLORER-SGT $30,656
12110 POLICE FORD CROWN VICTORIA EXPLORER-NGPI $30,656
12136 POLICE FORD CROWN VICTORIA NGPI UTE 08/07/2017 $29,373
12321 POLICE FORD NGPI UTILITY EXPLORER-NGPI $30,656
12411 POLICE FORD NGPI UTILITY EXPLORER-NGPI $30,656
12849 POLICE FORD CROWN VICTORIA EXPLORER-NGPI $30,656
23712 POLICE FORD EXPEDITION NGPI UTE 08/07/2017 $29,373
121102 POLICE FORD CROWN VICTORIA EXPLORER-NGPI 9/6/2017 $30,656
1039 POLICE HONDA ST1300PA5 BMW MOTOR 9/6/2017 $29,981
1040 POLICE HONDA ST1300PA5 BMW MOTOR 9/6/2017 $29,981
1041 POLICE HONDA ST1300PA5 BMW MOTOR 9/6/2017 $29,981
1044 POLICE HONDA ST1300PA9 BMW MOTOR 9/6/2017 $29,981
1046 POLICE HONDA ST1300PA9 BMW MOTOR 9/6/2017 $29,981
1047 POLICE HONDA ST1300PA9 BMW MOTOR 9/6/2017 $29,981
1048 POLICE HONDA ST1300PA9 BMW MOTOR 9/6/2017 $29,981
1049 POLICE HONDA ST1300P BMW MOTOR 9/6/2017 $29,981
12852 POLICE FORD CROWN VICTORIA EXPLORER-NGPI $30,656
1233 POLICE FORD CROWN VICTORIA EXPLORER - SGT. ALL BLK $30,656
1152 POLICE TOYOTA CAMRY TOY SIEN 04/01/2017 $27,810
1163 POLICE TOYOTA CAMRY RAV4 8/7/2017 $23,386
1929 POLICE CHEVROLET TAHOE RAV4 8/7/2017 $23,406
2137 POLICE CHEVROLET S-10 EXT CHV COLO 06/15/2017 $25,960
10001 POLICE FORD F150 MURANO 8/7/2017 $27,721
10001 POLICE FORD F150 F150 07/13/2017 $29,043
10002 POLICE VOLKSWAGEN GOLF NISS PATH 05/01/2017 $28,918
10702 POLICE HONDA ACCORD RAV4 7/10/2017 $23,406
10703 POLICE NISSAN XTERRA DODGE JOURNEY 9/12/2017 $27,362
10802 POLICE TOYOTA SIENNA DODGE JOURNEY 9/12/2017 $27,362
10803 POLICE NISSAN QUEST FUSION 8/7/2017 $25,752
10805 POLICE HONDA ODYESSEY CIVIC 8/1/2017 $23,137
13301 POLICE HONDA ACCORD MURANO 8/7/2017 $27,721
19001 POLICE FORD ESCAPE XLT KIA OPT 04/01/2017 $21,215
19002 POLICE FORD ESCAPE XLT NISS PATH 05/01/2017 $28,918
1153 POLICE FORD 500 FUSION 8/7/2017 $25,752
1130 POLICE FORD TAURUS Ioniq BEV $30,424
1135 POLICE FORD TAURUS Ioniq BEV $30,424
1268 POLICE FORD CROWN VICTORIA Ioniq BEV $30,424
1279 POLICE FORD CROWN VICTORIA Ioniq BEV $30,424
11004 POLICE FORD FUSION SE Ioniq BEV $30,424
Page 1 of 3
Measure P
Critical Needs Vehicle Replacements
Completed Purchases
As of 1.25.18
PUBLIC SAFETY VEHICLES
VEH.# DEPARTMENT MAKE MODEL NEW VEH. DESCRIPTION DATE IN SERVICE COST
12826 POLICE FORD CROWN VICTORIA Ioniq BEV $30,424
1921 FIRE CHEVROLET TAHOE CHV TAHOE 07/13/2017 $45,678
1925 FIRE CHEVROLET TAHOE CHV SUB 07/13/2017 $48,316
4513 FIRE PIERCE Pumper Pierce Arrow XT Triple Pumper 11/7/2016 $643,400
4514 FIRE PIERCE Pumper Pierce Arrow XT Triple Pumper 11/7/2016 $642,526
4516 FIRE PIERCE USAR Pierce USAR $1,142,633
4519 FIRE INTERNATIONAL 4900 Pierce Arrow XT Triple Pumper $634,087
4528 FIRE PIERCE Ladder Pierce Tractor Drawn Tiller Lease
1826 FIRE CHEVROLET SILVERADO 1500 NGPI UTE 08/25/2017 $30,330
1827 FIRE CHEVROLET SILVERADO 1500 NGPI UTE 08/25/2017 $30,330
2260 FIRE FORD F350 NISS CARGO 06/20/2017 $34,414
2219 FIRE DODGE DAKOTA F250 08/30/2017 $46,629
NON-PUBLIC SAFETY VEHICLES
VEH.# DEPARTMENT MAKE MODEL NEW VEH. DESCRIPTION DATE IN SERVICE COST
1102 BLDG. SVCS. FORD TAURUS Ioniq BEV $30,424
1118 BLDG. SVCS. CHEVROLET MALIBU Ioniq BEV $30,424
2006 BLDG. SVCS. CHEVROLET S-10 EXT Ioniq BEV $30,424
2102 BLDG. SVCS. CHEVROLET S-10 EXT Ioniq BEV $30,424
2158 BLDG. SVCS. CHEVROLET S-10 EXT Ioniq BEV $30,424
2198 BLDG. SVCS. CHEVROLET S-10 EXT Chevy Bolt $32,236
1150 BLDG. SVCS. HONDA CIVIC HYBRID Ioniq BEV $30,424
2406 TRAFFIC OPS. FORD F450 STENCIL TRUCK F450 $126,364
2426 STREETS GMC TC7H042 CHEMICAL SPRAYER $89,392
2804 STREETS INTERNATIONAL 2674 Freightliner 10yd Dump $143,036
5707 STREETS CATERPILLAR 924G Cat 926 - Front Loader $153,050
5708 STREETS CATERPILLAR 924G Cat 926 - Front Loader $153,050
7050 PARKS EXMARK LZ27LKA604 toro 72"$10,624
7054 PARKS TORO 3000-D Toro 133"$65,284
7060 PARKS TORO 228-D toro 72"$10,624
7066 PARKS JOHN DEERE 1600 Toro 133"$65,284
7070 PARKS JOHN DEERE 1600 Toro 133"$65,284
1133 ENG./CIVIC CTR. FORD TAURUS Chevy Bolt $32,236
1137 ENG./CIVIC CTR. FORD TAURUS LX Chevy Bolt $32,236
TOTAL VEHICLE REPLACEMENT EXPENDITURES 5,931,079$
The table summarizes vehicle purchases to date included in the Measure P Expenditure Plan.
Where there is no "Date in Service" noted the vehicle is being built or outfitted.
Public Safety Vehicle cost does not include outifitting cost.
A separate purchase order has been issued for outfitting costs.
Page 2 of 3
Measure P
Critical Needs Vehicle Replacements
Completed Purchases
As of 1.25.18
PENDING VEHICLE PURCHASES
VEH.# DEPARTMENT MAKE MODEL NEW VEH. DESCRIPTION DATE IN SERVICE COST
2204 ACF FORD F250
4510 FIRE INTERNATIONAL 4900
2107 GRAFFITI GMC SONOMA
2207 STREETS CHEVROLET C2500
2225 STREETS CHEVROLET C1500 HYBRID
2451 STREETS Isuzu NQR
3145 STREETS CRAFCO SUPERSHOT SS125
3201 STREETS MILLERBILT 8W120
3202 STREETS MILLERBILT MBR-6
3204 STREETS MILLERBILT MBR-6
2285 URBAN FOREST FORD F150
2907 STORM WATER INTERNATIONAL 7400
2908 STORM WATER INTERNATIONAL 7400
1617 C&R GMC G2500
1626 C&R GMC SAVANA 3500
2291 C&R CHEVROLET C3500
2424 TRAFFIC SIG. FORD F450
2287 PARKS FORD F150
2149 PARKS CHEVROLET S-10 EXT
2236 PARKS CHEVROLET C1500 HYBRID
2256 PARKS DODGE RAM 2500
2298 PARKS FORD F250
3104 PARKS HUSKY TLR FLT B
3122 PARKS AMERICAN FB
3123 PARKS HUSKY TLR FLT B
3124 PARKS HUSKY TLR FLT B
7053 PARKS EXMARK LPH4820KC
7063 PARKS EXMARK LAZER XP
7071 PARKS JOHN DEERE 1565
8310 PARKS JOHN DEERE GATOR
2214 CONST. INSP. DODGE DAKOTA EXT 4X4
2293 CONST. INSP. DODGE DAKOTA
2294 CONST. INSP. DODGE DAKOTA
2295 CONST. INSP. DODGE DAKOTA
2296 CONST. INSP. DODGE DAKOTA
Page 3 of 3
City of Chula Vista | Measure P
Your InfrastructureSales Tax at Work
Project funded by Measure
P – the City’s temporary,
10-year, half-cent sales
tax. It will fund public
safety vehicles, 911
equipment, streets,
sidewalks, sports
fields, recreation
centers, libraries,
fire stations, storm
drains, and other
infrastructure.
CONSTRUCTION
NOTICE
PERFORA TE
HERE
Work to be performed:
Asphalt Repairs and Resurfacing
How your neighborhood will be impacted:
• “No Parking” signs will be posted along streets
72 hours in advance of construction. If you use this
street for parking, please help us by using the
nearest non-posted street instead.
• Expect delays and use an alternate route if possible.
• Please drive cautiously and obey construction signs
in the vicinity of the project.
• Please do not drive, walk on, walk pets, play, or
skate on the newly overlaid asphalt.
• Please refrain from watering your lawn, washing
cars, etc., approximately 6-8 hours after the
asphalt is laid.
Estimated Construction Dates:
TBD – TBD
Work Hours:
TBD
City Contractor:
TBD
emailgoeshere@company.com • (619) 123-4567
BACK SIDE
PERFORATE
HERE
Este proyecto esta financiado
por la Medida P – el impuesto
temporal de ½ centavo sobre
la venta que durara 10 años.
Este proveerá fondos para
vehículos de seguridad
publica, equipo de
emergencia 911 , calles,
banquetas, campos
deportivos, centros
recreativos, bibliotecas,
estaciones de
bomberos, drenaje
pluvial y demás
infraestructura
Trabajo que será realizado:
Reparaciones y repavimentación de asfalto
Cómo se verá afectada su colonia:
• Se colocarán carteles de “No Estacionarse” (“No Parking”) a
lo largo de las calles 72 horas antes de la construcción. Si
usted generalmente usa esta calle para estacionarse, favor
de ayudar usando otra calle cercana que no esté indicada
con las señales de “No Estacionarse” (“No Parking”).
• Espere demoras y use una ruta alternativa si es posible.
• Por favor, obedezca todas las señales de construcción y
no entre a las zonas de construcción.
• Por favor, no conduzca, pise, camine con sus mascotas,
juegue, o patine sobre la recién puesta superficie de
asfalto.
• Por favor, absténgase de regar el césped, lavar autos,
etc., aproximadamente de 6 a 8 horas después de que el
asfalto se aplicado.
Fechas Estimadas de Construcción:
TBD – TBD
Horario de Trabajo:
TBD
Contratista de la Ciudad:
TBD
emailgoeshere@company.com • (619) 123-4567
Ciudad de Chula Vista | Medida P
Tus impuestos de venta
para infraestructura están
trabajando
AV ISO DE
CONSTRUCCIÓN
GMOC/COC TOUR JAN 20
o Measure P projects
o Residential Development
o Future Fire Stations
o Elite Athlete Training Center
o Willow Street Bridge
o Parks /Recreation
o Roads
o Bike Lanes
Chevy Volt
Hyundai Ioniq
GG235 Electric Vehicle
Charging Stations at
the Civic Center
Employee Station
GG235 Electric Vehicle
Charging Stations at the John
Lippett Public Works Center
Energy Efficiency Projects (Phase 1)
GG232, GG233, GG234 and GG326
Phase 1
LED Lamp Conversions
Phase 2
HVAC Upgrades
STREET PAVEMENT REHABILITATION
(STL427) (PHASE I )
STREET PAVEMENT
REHABILITATION
(STL0427) (PHASE I )
CMP REHABILITATION OUTSIDE RIGHT OF
WAY FY 2017/2018 (DRN0209) (PHASE I )
PAVEMENT REHABILITATION
Phase I (STL0427)
Status:To be Awarded
Cost*:$6.3 Million
Phase II (STL0430)
Cost*:$9.2 Million
Advertise Date: May, 2018
Bid Opening: June, 2018
Award Contract: July, 2018
Begin Work:
(Approximate)
August, 2018
PROJECT STATUS
CMP DRAINAGE REHABILITATION
* Total Project Cost
Phase I (DRN0209)
Status:Construction Phase
Cost*:$1.2 Million
Phase II (DRN0211)
Cost*:$5.6 Million
Advertise Date: July, 2018
Bid Opening: August, 2018
Award Contract: September, 2018
Begin Work:
(Approximate)
October, 2018
TYPICAL STREET CONDITION
PCI = 2 PCI = 12
TYPICAL STORM DRAIN PIPE CONDITION
PR327 Sports Courts and Fields
Court Resurfacing
Irrigation
Controller
Upgrades
Citizens
Oversight
Committee
oCommunication and Outreach Goals
oKey Messages
oStakeholders and Target Audiences
oOutreach and Engagement Activities
oInformational Tools and Toolkit
STRATEGIC COMMUNICATION
AND OUTREACH PLAN
oInform and educate Chula Vista
stakeholders on work…
oBuild awareness about plans and projects…
oInform residents about construction
activities and related closures…
oConvey key messages…
COMMUNICATION AND OUTREACH
GOALS
oPurpose and Need
oPriorities
oBenefits
oPublic Participation
KEY MESSAGES
o Residents
o City Council, City Officials, staff
o Measure P Citizens Oversight Committee
o City Boards and Commissions
o Homeowners Associations
o Businesses and Corporations
o Business/Community/ Environmental Groups
o Education/School Districts
STAKEHOLDERS
o Public Safety Groups
o Medical and Public Health Groups and Professionals
o Housing and Developers
o Government/Local Agencies
o Media (local, state, national, international)
o Other Local/Regional Elected Officials (and staff)
o Regional Agencies and Regulatory Bodies
o Utilities
o Publicity Materials
o Branding
o Website
o Media Relations
o Social Media
o Special Events
o Collateral
o Construction Collateral
OUTREACH AND ENGAGEMENT
o Videos
o Briefings
o Speakers Bureau
o Ambassador Program
o Industry Outreach
o Interested Partners
o Tours
oArticles for newsletters
oSocial media posts
oPresentation materials
oPress release templates
oBill inserts for trash bills or other
news/newsletter distribution
INFORMATIONAL TOOLS & TOOLKIT
QUESTIONS AND FEEDBACK