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HomeMy WebLinkAbout1994-06-11 CAC MINS .. w :y MINUTES OF THE REGULAR MEETING OF THE CULTURAL ARTS COMMISSION Tuesday, 5:00 p.m. Parks & Recreation Conference Room January 11, 1994 City Hall ********************** CALL MEETING TO ORDER ROLL CALL MEMBERS PRESENT: Chair Cernitz, Commissioners Luna, McAllister, Pelayo, Scott, Souval, Torres, and Wheeland MEMBERS ABSENT: None STAFF PRESENT: Staff Liaisons Gates, McMartin and Shaw 1. APPROVAL OF MINUTES MSC [Souval/Scott] 8 -0 to approve the minutes of December 14, 1993 with one correction. Commissioner McAllister noted under Art in Public Places, that he said that he had hoped to bring a video to the next meeting rather than he would be bringing' a video to the next meeting. 2. INTRODUCTION OF NEW COMMISSIONER Chair Cernitz introduced and welcomed the newly appointed Commissioner Lee Wheeland. Ms. Wheeland gave a brief background of herself and looked forward to the opportunity of working with the Commission. The second newly appointed Commissioner, Jorge Castillo, would be attending the Commission meeting after being sworn in at the Council meeting at 6: 00 p.m. tonight. 3 . UNFINISHED BUSINESS Action a. Budget - Fiscal Year 1994-95 Chair Cernitz and Vice Chair Torres met and reviewed the Commission's 1994-95 Budget. The Commission was requested by the Budget Manager to prepare budget cuts at a 2% and 5% level. Cultural Arts Commission 2 January 11, 1994 Meetings Minutes Based on the past expenditure history, the following accounts were elected for the proposed cuts: 2% Budget Cut #5212 Printing & Binding $ 78 #5331 Books & Publications 50 Total 2% Budget Cut $128 5% Budget Cut #5103 Overtime $ 70 #5212 Printing & Binding 100 #5223 Membership & Dues 100 #5331 Books & Publications 50 Total 5% Budget Cut $320 MSC (Torres/Souval) 8-0 to recommend approval of the 1994-95 Commission budget with proposed cuts from the budget at each level. • In the City's budget for 1993-94, Travel and Conferences were removed from each budget. The Commission was interested in requesting funds for a Commissioner to attend the annual NALLA Conference scheduled for June. MSC (Torres/McAllister) 8-0 decided to direct Chair Cernitz and Ms. Souval to compile the ideas and benefits of the conferences they attended. The Commission would then need staff's assistance in preparing a budget supplemental to ask for funds. The results of the last Workshop priorities were revised and distributed to the Commission. Each of their activities were listed by priority. The Commissioners decided to further justify the activities and detail the needs prior to approaching the Council for funding. The individual priority follow-up work was directed to the Commissioners for written justification. A meeting was scheduled for Tuesday, January 18 at 6: 00 p.m. to prepare the justifications. Non-Action a. Retreat - A Workshop Retreat to discuss and address the Commission's Work Plan is scheduled for Saturday, January • 29, 8: 00 a.m. - 12 Noon. at the Main Library. The Commission Sub-Committees were asked to have reviewed e Cultural Arts Commission 3 January 11, 1994 Meetings Minutes their goals and objectives to date, address the Work Plan, and be prepared to move on from there. Ms. Shaw will facilitate the meeting. b. Non-Profit - Chair Cernitz distributed Articles of Incorporation of the "E" Street Dance Company and ByLaws of the "E" Street Dance Company. The Commission was asked to review these documents and be prepared to discuss the possibility of the Cultural Arts Commission becoming non-profit. A meeting was scheduled for February 22 at 6: 30 p.m. at the Library. 4. NEW BUSINESS - None At this time, Commissioner Luna informed the Commission of her resignation from the Commission. Ms. Luna read her letter of resignation, dated January 7, 1994 thanking the Commission and staff for the opportunity of working with them. Chair Cernitz introduced and welcomed the new Commissioner, Jorge Castillo. • 5. SUB-COMMITTEE REPORTS a. Public Affairs - The list of the Boards and Commission's Chairpersons is compiled and the introduction letter will be completed and mailed. Volunteers are continuing to work on the February/March Calendar. A new Sub-Committee Chair will need to be appointed due to Ms. Luna's resignation. Publicity has already gone out on the logo contest. The Library has received several requests. Commissioner Pelayo offered to be the contact person for any interested parties of the logo contest. Mr. Pelayo also offered to design an information flyer to mail or fax to anyone interested. b. Art in Public Places - Nothing to report. C. Advocacy - Nothing to report. d. Bayfront - Nothing to report. e. Art in Education - Ms. Souval announced there with be an Art Fair sponsored by the Clear View Council and School District on Saturday, February 26. Any artist interested in volunteering for a visual arts demonstration, please • contact Dency. Cultural Arts Commission 4 January 11, 1994 Meetings Minutes f. Music Festival - The next meeting will be held Sunday, January 16 at 3:00 p.m. at the Bayfront Deli. g. Gayle McCandliss Awards - Chair Scott gave a background on the history of the Award. The first annual award will be given at a City banquet in April, 1994. The different categories were explained. Information will be distributed in late January to the schools. A mailing list is being compiled and anyone with additional names or groups, please contact Ms. Scott as soon as possible. 6. STAFF REPORT a. 1994 Festival - A first draft "Festival of the Sun" report was distributed. The Festival is scheduled for Saturday, May 21 at the Memorial Park. The Commissioners were asked to review the draft and be prepared to discuss the Commission's involvement with the Festival at the next meeting. 7. COMMUNICATIONS a. Oral Communications - Chair Cernitz introduced Andy Friedenberg representing the Visual Arts Foundation Board, Cinema Society and South Bay Sunset Cinema. The Sunset Cinema Festival it is a free floating film festival. The Festival has been held successfully at the Bayside Park for the past four years. Funding has been cut by 2/3rds from the Port District. Mr. Friedenberg has now been approaching corporations for funding. Mr. Friedenberg asked the Commission's support in approaching the Port District to request funding for this Festival. MSC (Wheeland/Scott) 8-0 to recommend to Council a letter of support be sent to the Port District and commend them on the annual Sunset Cinema Festival and hope the Port District will recognize the continued interest of the program. The motion was amended to include the Commission will give Council a draft letter or Council will draft a letter. Staff will follow-up and get back to the Commission the correct procedure to follow. Mr. Friedenberg explained another program, South Bay Sunset Cinema. The group meets once a month to view and critique movie premiers. The Chula Vista 80 member group Teets at the Nickelodeon Theatres. Mr. Friedenberg invited the Commission to the next premier. Cultural Arts Commission 5 January 11, 1994 Meetings Minutes b. Written Communications - None C. Commissioners' Remarks - The Commission discussed the presentation made by the Library at the past meeting. The Commission had a concern whether the process of developing a murals program was a public project or whether the architect had full authority in hiring an artist. Staff will contact and invite the Library Director to the next Commission meeting to discuss the process that the Library plans to implement. Meeting adjourned at 7:40 p.m. to the next regularly scheduled meeting of February 8, 1994 at 5: 00 p.m. Respectfully submitted, `F�� ' q361A Elizabeth Bottorff