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HomeMy WebLinkAbout1994-02-08 CAC MINS MINUTES OF THE REGULAR MEETING OF THE CULTURAL ARTS COMMISSION Tuesday, 5: 00 p.m. Parks & Recreation Conference Room February 8, 1994 City Hall CALL MEETING TO ORDER ROLL CALL MEMBERS PRESENT: Chair Cernitz, Commissioners McAllister, Pelayo, Scott, Souval, and Wheeland MEMBERS ABSENT: Commissioner Castillo and Torres STAFF PRESENT: Staff Liaisons Gates, McMartin and Shaw 1. APPROVAL OF MINUTES • MSC [Cernitz/Wheeland] (Castillo/Torres absent) 6-0 to approve the minutes of January 11, 1994 . 2 . UNFINISHED BUSINESS ti Non-Action a. Request for Project Funding -Staff needed clarification of the direction the Commission agreed on at the last meeting for the preparation of requesting project funding. MSC [Cernitz/McAllister] (Castillo/Torres absent) 6-0 to formally have the Commission direct staff to put the information into a report and forward to Council as soon as possible, with the Commission's assistance. b. Festival of the Sun - The 1994 "Festival of the Sun" report was distributed at the last meeting. The Festival is scheduled for Saturday, May 21 at the Memorial Park. The Commissioners were asked to review the draft and be prepared to discuss the Commission's involvement with the Festival. The Commission was interested having a Cultural Arts information booth and sell T-shirts at the Festival. Cultural Arts Commission 2 February 8, 1994 Meetings Minutes Commissioner McAllister nominated and Mr. Pelayo accepted to take the lead in organizing the booth at the Festival. C. Communication with SUHSD - Eastlake Performing Arts Facility The Sub--Committee Chair was directed by the Commission to approach Eastlake High School to discuss potential partnership with their new Performing Arts Facility. Commissioner Souval negotiations was not very successful and no progress was made with the High School. Chair Cernitz suggested the possibility to facilitate the process by writing a formal communication to Council encouraging them to explore all possible options of a partnership with the City and Eastlake High School. Mr. Gates read the original Council request. MSC (Souval/Pelayo) (Castillo/Torres) 6-0 to direct staff, with the Commission's assistance, to prepare a letter encouraging the Council to continue pursuing arrangements for partnership of joint usage of the new Performing Arts Facility. Action a. Library Mural Project - The Commission discussed the presentation made by the Library at the past meeting. The Commission had a concern whether the process of developing a murals program was a public project or whether the architect had full authority in hiring an artist. Library Director Palmer outlined the process that the Library plans to implement in determining the mural Ix project selection at the new South Chula Vista Library. A proposal was presented to the Library Board and also to the Cultural Arts Commission. In lieu of a public art policy in the City (none exists in the City) , the City has a City Ordinance Consultant Services Agreement. The City Manager will appoint a three to five member selection committee to serve in a selection process. .Once a consultant has been appointed, five . individuals will then serve on a selection committee. The Library Board and the Cultural Arts Commission were both asked to chose two individuals each to serve on the Committee. Meetings Minutes r Mr. Pelayo noted the Commission should cooperate and help the Library move forward with the process, however there were concerns there is no public art policy in place. The Cultural Arts Commission has the ability to implement policy for Council approval. +► Mr. Palmer asked the Commission to have this item placed on the agenda for action to decide which Commissioners will be nominated to serve on the Selection Committee. The- final appointment of these nominees will be done by the City Manager. MS [Souval/Wheeland] 6-1 (Pelayo voted against, Castillo/Torres absent) to approve the outlined procedure for the artist selection process in the new South Chula Vista Library. Mr. McAllister requested Mr. Torres be notified. b. Retreat - The scheduled Retreat of January 29, 1994 was canceled. A new date was set for March 12, 1994 at Eastlake Library. 3. NEW BUSINESS - Action a. Communication with Southwestern College - MSC [Wheeland/Souval] (Cast illo/Torres-�absent) 6-0 to direct staff to assist in drafting a letter on behalf of the - Commission to the Mayor and Council encouraging them to contact Southwestern College and suggest the College consider the use of the College facilities by the community. b. Supplemental Budget Request - Cultural Arts Coordinator and Conferences MSC [Souval\Pelayo] (Castillo/Torres) 6-0 to move forward AV with the two supplemental budget requests including the Cultural Arts Coordinator to a full-time position and request funding to attend the annual NALLA Conference. The Commission will need to draft the justifications in report form. The Commission will forward the information for staff to put into Supplemental Budget Request Report form. c . . Cultural Arts Commission 4 February 8, 1994 • Meetings Minutes C. Sculpture Publication Purchase - Commissioner McAllister was interested in requesting funds for purchasing a '. Sculpture Publication. Ms. Shaw received a package of information from consultants and the publication was included which Ms. Shaw forwarded to Mr. McAllister. Non-Action a. Fine Arts Funding - Pam Buchan, Community Development Department was not available. This item will be continued to next month's meeting. b. Festival Projects - Expenditures/Record-Keeping Chair Cernitz noted accurate record keeping needs to be handled by the Commission. In order to smoothly reimburse the Commissioner's and to keep Festival records, a Commission Treasurer needs to be appointed. Ms. Scott agreed to maintain and handle the record- keeping of the Festival account. 5. SUB-COMMITTEE REPORTS a. Public Affairs - Nothing to report. b. Art in Public Places - Mr. McAllister shared Star News and San Diego' newspapers which published articles regarding the Save Our Sculptures Program. Mr. McAllister suggested an interest in an preparing an official Registrary of Art which could be maintained at the Heritage Museum. Staff was asked to begin by contacting the City departments to determine if there is art within City buildings. Volunteer work was done by Fern and Ezra Dennison in helping identify art in Chula Vista. Mr. McAllister displayed a plaque and suggested a presentation could be � made at a Commission meeting to the Dennison's in appreciation of their work. MSC (Cernitz/Souval] (Castillo/Torres) 6-0 to approve an expenditure from Books, Publications Account for $15.00 to Mr. McAllister for the expense of the plaque. C. Advocacy - Nothing to report. d. Bayfront - Nothing to report. e. Art in Education - Ms. Souval reminded the Commission of the School Art Fair will be held on February 26. Cultural Arts Commission 5 February 8, 1994 Meetings Minutes f. Music Festival - Flyers were distributed for the music competition and logo design competition. The Commissioners were encouraged to distribute them. Ads were displayed in the San Diego Union and Star News. g. Gayle McCandliss Awards - Information and applications were sent to a mailing list of 500. The Banquet date has not been set, but will be held in April. 6. STAFF REPORT a. Festival - Plans are in process and are moving forward. An official memo has been sent to the City Council. b. Council Support- Sunset Cinema Festival Staff is in the process of completing the Commission's request to Council with a letter of support to the Port District. 7. COMMUNICATIONS a. Oral Communications - None b. Written Communications - None C. Commissioners' Remarks - Chair Cernitz reminded the Commissioners of the scheduled`-meeting on February 22 at the Library to discuss non-profit status. Notices will be sent out to interested parties-. Funds were requested for authorization to cover the costs of mailing the postcards. MSC [Souval/McAllister) (Castillo/Torres absent) to allocate funds out of the postage account for the postcard mailing. Meeting adjourned at 7:20 p.m. to the next regularly scheduled meeting of March 8, 1994 at 5:00 p.m. Respectfully submitted, Elizabeth Bottorff W 7� , `