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Home My WebLink About1994-04-12 CAC MINS v' o MINUTES OF THE REGULAR MEETING OF THE CULTURAL ARTS COMMISSION Tuesday, 5: 00 p.m. Parks & Recreation Conference Room April 12, 1994 City Hall CALL MEETING TO ORDER ROLL CALL MEMBERS PRESENT: Chair Cernitz, Commissioners Arias, Castillo, McAllister, Scott, Souval, and Wheeland MEMBERS EXCUSED: Commissioners Pelayo and Torres STAFF PRESENT: Staff Liaisons Gates, McMartin and Shaw 1. APPROVAL OF MINUTES MSUC [Wheeland/Scott] 5-0 (Castillo/Souval not yet present) • (Pelayo/Torres absent) to approve the minutes of March 8, 1994. Chair Cernitz introduced and welcomed the newly appointed Commissioner. Mr. Oscar Arias gave a brief background of himself and looked forward to the opportunity of working with the Commission. 2. PRESENTATION - Gospel Festival, Councilman Bob Fox Chair Cernitz introduced and welcomed Councilman Fox. Mr. Fox gave a background of a program bringing all churches, synagogues, and religious institutions together developing outreach programs for the kids that are not traditionally served. The ministers were approached with the idea of promoting a Gospel Street Music Festival. Letters were sent to 500 churches and a very good response was received. The event is scheduled for October 2, 12 noon to 6 p.m. in the downtown business area. The event is endorsed by the Downtown Business Association and the Chamber of Commerce. Profits will benefit the DBA. There will be approximately four stages and indoor performances. There will be arts and crafts and food booths throughout the Festival. • s Cultural Arts Commission 2 April 12, 1994 Meetings Minutes 3 . UNFINISHED BUSINESS Action a. Acceptance of Work Plan - The Workshop was held Saturday, March 12 to discuss the Work Plan. MSUC [Souval/Scott] 7-0 (Pelayo/Torres absent) to accept the modified Work Plan. Non-Action a. Relations with Southwestern College - Chair Cernitz reported on behalf of Commissioner Pelayo. There is nothing formal to report at this time. Details to follow. b. Joint Use - Eastlake High School - Ms. Shaw conducted a survey and contacted theaters throughout San Diego who are operating under a shared use agreement. A draft agreement was prepared and forwarded to the Sweetwater Union High School District office which oversees Eastlake High School. The Commission agreed supporting the City joint use agreement by encouraging Council to pursue arrangements for a partnership. C. Work Plan - Committee A Sub-Committee was formed to begin reviewing the Work Plan for Fiscal Year 1994-95. Commissioners Souval, Scott, and Pelayo were appointed to serve on the Sub- Committee. The first meeting is scheduled for June 11, 1994 at 9 : 00-11: 00 a.m. at Eastlake High School. d. Fine Arts Funding/Review - The Commission discussed whether they were interested in reviewing public art as a separate approval board or participate by appointing members to serve with the Design Review Committee. After discussion, the Commissioner agreed they would like to have the Council policy changed to include the Cultural Arts Commission by serving as a separate board in the design review process. e. Non-Profit - Meetings have been held every two weeks. At the last meeting, non-profit by-laws were accepted. i Cultural Arts Commission 3 April 12, 1994 Meetings Minutes f. Project Funding - FY 94/95 At the Council meeting of March 29, 1994, funds were appropriated to the Cultural Arts Commission. $3 ,720 will be distributed as follows: 1) $1,300 - Attendance at NALLA Conference in San Antonio, Texas, June 16-20. 2) $ 600 - Quarterly Calendar 3) $1,820 - Grant Writing g. Festival Booth - Commissioner Pelayo will be routing a sign-up sheet for manning the booth on May 21. Ms. Shaw asked the Commissioners if they were interested in selling raffle tickets in the booth. h. Support of Sunset Cinema Festival - A letter will be sent by Council to the Port District supporting the Sunset Cinema Festival. i. Letter to Other` Commissions - Ms. Shaw requested this be postponed until June. j . Library Murals Committee - A list of interested Commissioners has been forwarded to the City Manager and two names will be chosen. The names include Commissioner Wheeland, with Castillo second, followed by Souval as an alternate. The new Library's completion date is February 1995. 4. NEW BUSINESS - Action a. Festival of the Sun Funding Request - Festival background information and the production budget was distributed to the Commissioners. Festival funding includes fund raising, corporate support and festival funds. To help defray operating costs, additional funding is being requested. MSUC [Souval/Wheeland] to authorize allocating funds to the Festival in the amount of $1, 150 to support the artistic groups. The Commission requested acknowledgement of the Cultural Arts Commission be included in association with the Festival. b. Advocacy Workshop - Contracting a consultant to conduct a Workshop will be further discussed at the Work Plan meeting. Estimates from three consultants will be received to determine the amount to be included in the supplemental budget request for Fiscal Year 1994-95. Cultural Arts Commission 4 April 12 , 1994 Meetings Minutes C. Request for Visual Arts Foundation - The Commission will draft a letter to Council requesting they support funding: 1. POPS Festival 2 . Sunset Cinema Film Festival d. Planning Committee - Annual Retreat - Scheduling a retreat date has been postponed until mid-August. Non-Action a. Appointment of New Committee Chairs The Commission's acceptance of the Work Plan includes the accepting the responsibility to assure the strategies are enacted by serving as Chairs on Sub-Committees. The Commission has three new Commissioners and there are several vacancies as Sub-Committee Chairs. There are vacancies in the following Sub-Committees: Economic Development, Advocacy, Public Affairs, and • Bayfront. The Commissioners were also given the option to change Sub-Committees they presently serve. Mr. Castillo was interested in the Chair position of the Music Festival after the April 30. Ms. Scott suggested there should be an annual change in the Chair of the Gayle McCandliss Award. Ms. Cernitz was interested in this position. b. 0. 1% Sales Tax Art Campaign - This item was tabled until the next meeting when further information is available. C. Nominations/Elections - The term of Chair and Vice Chair expires June 30. The Commissioners were asked to recommend nominations 'of new officers. Commissioner Souval nominated Commissioner Scott for the Chairperson position. Ms. Scott accepted the nomination. Commissioner Souval nominated Mr. McAllister for the Vice Chair position. Mr. McAllister accepted. The election will be held at next month's meeting. 5. SUB-COMMITTEE REPORTS a. Public Affairs - Nothing to report. b. Art in Public Places - Nothing to report. C. Advocacy - Nothing to report. d. Bayfront - Nothing to report. r Cultural Arts Commission 5 April 12, 1994 Meetings Minutes e. Art in Education - An effective brainstorming meeting was held March 21. School District representatives were present. f. Music Festival - The competition for the Music Festival is scheduled for April 30 at 7: 00 p.m. at the Women's Club. 86 applicants are participating. ' There is a $10 entry fee. There were 32 entries participating in the logo design contest. The winners were displayed in each category. The Commission was asked to choose one logo design to be used on the Festival T-shirts. The Commission concurred on one design based on which logo would help earn the most sales. 144 T-shirts will cost approximately $835 to purchase and imprint. MSUC [McAllister\Wheeland] (Pelayo and Torres absent) 7-0 to order the t-shirts based on the verification the proceeds of $860 will be deposited from • the Music Festival. g. Gayle McCandliss Awards - The first annual Gayle McCandliss Award will be presented at the City Awards Banquet on May 31, 1994 at the San Diego Country Club. There were twenty applications including several in each category. A press release will be prepared including the applicants' names. 6. STAFF REPORT Ms. Shaw reported she will be attending Art-21 Conference in Chicago on April 14 and 15. The purpose is to export issues relating to art in the lives of Americans. Ms. Shaw announced this is her one year anniversary with the City and added she has enjoyed working with the Commission and staff. Mr. Gates clarified to the Commission they should communicate directly with City Council. The City Clerk's office needs any information twelve days in advance of the Council meetings. Staff can assist in any writing and typing. The City Clerk's office will give a copy to the City Manager's office and the liaison departments will be notified. • P Cultural Arts Commission 6 April 12, 1994 Meetings Minutes 7. COMMUNICATIONS a. Oral Communications - None. b. Written Communications - None. C. Commissioners ' Remarks - Commissioner Scott will not be present at the May meeting. Meeting adjourned at 7:50 p.m. to the next regularly scheduled meeting of May 10, 1994 at 5: 00 p.m. Respectfully submitted, Elizabeth Bottorff