HomeMy WebLinkAbout1994-08-09 CAC MINS •,is
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MINUTES OF THE
REGULAR MEETING OF THE
CULTURAL ARTS COMMISSION
Tuesday, 5:00 p.m. Parks & Recreation Conference Room
August 9, 1994 City Hall
CALL MEETING TO ORDER
ROLL CALL
MEMBERS PRESENT: Chair Scott, Commissioners Arias, Castillo,
Cernitz, McAllister, Pelayo, Souval, and
Wheeland
MEMBERS EXCUSED: None
STAFF PRESENT: Staff Liaison McMartin
1. APPROVAL OF MINUTES
MSUC [Souval/McAllister] 6-0 to approve the minutes of June
14, 1994.
2. UNFINISHED BUSINESS
Action - None
Non-Action
The Commission agreed to take out of order and address Item 2.e.
e. Eastlake Performing Arts Center -
Andy Campbell, SUHSD Assistant Superintendent of Planning
& Facilities was introduced. Mr. Campbell is the
Construction Manager of the Eastlake High School
Performing Arts Facility. The Center was described to
the Commission. It includes approximately 500 seating
capacity, a dinner theatre, orchestra pit, loft, fully
carpeted, two dressing rooms, etc.
The City is working with the District to develop a joint
use agreement and related costs. A report will be then
sent to Council for their direction and approval. The
Commission will need to assist by helping define the
responsibilities and create a calendar of events.
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Cultural Arts Commission 2 August 9, 1994
Meetings Minutes
MSUC [Pelayo\Souval] 8-0 to form a Sub-Committee to
assist in developing a plan for the use of the Performing
Arts Facility. Ms. Cernitz and Ms. Souval will serve on
this Sub-Committee and any other interested Commissioners
are welcome to assist.
a. Relations with Southwestern College - Nothing to report.
b. Non-Profit - Thirty-five members have enrolled.
Membership applications are available. The next meeting
is scheduled for Tuesday, September 20, 6: 00 p.m. at the
Library.
C. Visual Arts Request - The dates for the future showings
at the Sunset Cinema Film Festival at Chula Vista's
Bayside Park are scheduled for August 20 and 22 .
d. Design Review Process - This item is continued.
f. Report/Update - Bayfront Cultural Arts Facility
City staff has not scheduled any meetings with the
' Bayfront Sub-Committee to date.
g. Mr. Pelayo met with a Baldwin Company representative.
Mr. Pelayo informed the Commissioners there is a facility
at Otay Ranch that is available for fund raisers. The
Commission was reminded their responsibility is to
advocate or change the policies and process rather than
serving as fund raisers.
MSC [Souval\Pelayo] 7-1 (Cernitz opposed) to approach the
Friends of the Arts whether they would be interested in
conducting fund raising events.
h. Mr. Pelayo asked the Commission if there was interest in
supporting the De los Muertos Festival scheduled for the
end of October. The event will include joint activities
of Tijuana, City of San Diego and Chula Vista. The
activities would include four half-day workshops
including lectures of the Holiday, etc.
MSUC [Cernitz\Scott] 8-0 to authorize Mr. Pelayo to
continue researching the options involving the
Commission's participation.
Cultural Arts Commission 3 August 9, 1994
Meetings Minutes
3. NEW BUSINESS
Action -
a. Approval of Revisions to Work Plan
A copy of the revised Work Plan was distributed to the
Commissioners. The goals, objectives and strategies were
discussed. After review, MSUC [Wheeland/McAllister] 8-0
to accept the 1994-95 Revised Work Plan with corrections
and revisions.
b. Approval of Expenditures for MOSAIC
MSUC [McAllister/Cernitz] 8-0 to approve expenditure of
$146.95 for typesetting and printing 1000 copies of the
August/September MOSAIC calendar.
MSUC [Cernitz/McAllister] 8-0 to appropriate expenditure
of funds to print the October/November MOSAIC calendar.
The amount is not to exceed $400.
C. Authorization of Expenditures for Publications
MSUC [Cernitz\Scott] 8-0 to approve funds to purchase
copies of Business and the Arts: Partners in the
Community" Start-Up Kit for $15. 00 from the budgeted
Books and Publications Account.
MSUC [McAllister\Scott] 8-0 authorized expenditure for
in-house printing from the budgeted Printing account for
Cultural Arts Commission letterhead. Expenditure of
funds were also approved by the Commission to order
business cards for the Commissioners from the Office
Supply account.
Non-Action
a. Identification of potential users and uses of Performing
Arts Center - This item was discussed under Item 2 .e.
b. Purchasing Guidelines - Commission Trust Account - This
item is continued to the next meeting.
C. Commission Attendance Policies - This item is continued
to the next meeting.
4 . SUB-COMMITTEE REPORTS - Nothing reported.
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Cultural Arts Commission 4 August 9, 1994
Meetings Minutes
5. STAFF REPORT - Ms. Shaw has been assigned to assist in the new
Library Murals Project. The time-line/calendar was
distributed.
Arts & Humanities Month is scheduled for October. A community
meeting is scheduled for Wednesday, August 17 in the Civic
Center Conference Room to discuss a proposed Grand Opening
Event at the new Eastlake Performing Arts Center. The
proposed event would be Grandma Moses production. The
tentative date is October 22 at 8:00 p.m.
The Urban Corps will be sponsoring a Sculpture Workshop
scheduled for February 1995 in San Diego. The Commission will
co-sponsor this event and the Commissioners may be called upon
to help.
6. COMMUNICATIONS
a. Oral Communications - None.
b. Written Communications - None.
C. Commissioners' Remarks -
Ms. Cernitz reminded the Commission $1, 200 is still
available that was approved by Council specifically for
grant writing.
Ms. Scott reported 33 T-shirts have been sold. There are
45 T-shirts available to sell at the two remaining
Memorial Bowl Concerts.
Ms. Scott reported she will not be attending the next
meeting. Vice-Chair McAllister will conduct the meeting.
Meeting adjourned at 7: 10 p.m. to the next regularly scheduled
meeting of September 13, 1994 at 5:00 p.m.
Respectfully submitted,
Elizabeth Bottorff