HomeMy WebLinkAbout1994-11-08 CAC MINS MINUTES OF THE
REGULAR MEETING OF THE
CULTURAL ARTS COMMISSION
Tuesday, 5:00 p.m. Parks & Recreation Conference Room
November 8, 1994 City Hall
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CALL MEETING TO ORDER
ROLL CALL
MEMBERS PRESENT: Chair Scott, Commissioners Cernitz,
McAllister, Pelayo, Souval, and Wheeland
MEMBERS ABSENT: Commissioners Castillo and Virchis
STAFF PRESENT: Staff Liaison Gates, Shaw and McMartin
1. APPROVAL OF MINUTES
MSUC [Scott/Cernitz] 5-0 to approve the minutes of October 11,
1994 with one correction. On Page 2, 3.a. The preparation of
the MOSIAC Calendar was worked on and completed by both Melody
Cernitz and Felicia Shaw.
2. UNFINISHED BUSINESS
Action
a. Commission Annual Retreat
A Summary of the 1994 Annual Retreat was distributed.
- Mission statement revision - Ms. Cernitz made a motion
to accept the revised version of the Mission Statement.
The motion died for lack of a second. Ms. Shaw will
return ne:ct month with revisions. The Commissioner's
were asked to contact Ms. Shaw with their suggestions.
- Approval of annual operating budget - MSUC
(Scott/Cernitz) 6-0 to approve the acceptance of the
1994-95 Annual Operating Budget. The budget allows the
Sub-Committees to make decisions and approval of
expenditures without coming back each month to the
Commission.
•
Cultural Arts Commission 2 November 8, 1994
Meetings Minutes
Non-Action
a. Unfinished Retreat Activities
The Standing Committees, Members and Projects were
discussed. Vacant positions were filled. Ms. Shaw would
like to meet with each Chair as soon as possible.
The Commissioners were requested to complete and be
prepared to discuss at the next meeting the organization
assessment worksheet.
b. Eastlake Performing Arts Center
The draft joint agreement for the use of the Eastlake
Performing Arts Center is being prepared by Parks &
Recreation staff and the City Attorney's office. Staff
will be meeting with the Sweetwater Union High School
District. A report will be presented at the next
Commission's meeting for review and recommendations. The
Commissioners have requested to receive the report in
advance.
•
C. Dia de los Muertos Festival - The second workshop was
even more successful. Because this was the first year,
it was a learning experience. Planning for next year's
Festival will begin earlier.
d. Arts & Humanities Month - Everyone agreed there was very
good coverage at the Council meetings. Ms. Cernitz was
complimented for doing a good job.
3. NEW BUSINESS
Action
a. Financial Accounting Procedures - MSUC (Pelayo/Souval) 6-
0 to appoint Ms. Scott to serve as the Commission's
"Treasurer". The Commissioners will be responsible to
turnover directly to Ms. Scott any monies collected.
Non-Action
a. Sub-Committee Reports
Ms. Wheeland reported on the new Library Murals Sub-
Committee. On November 7, ten presentations were made by
artists. The next meeting is tentatively scheduled for
• November 30 when the Sub-Committee will announce their
decision.
Cultural Arts Commission 3 November 8, 1994
Meetings Minutes
The Commissioners were asked to submit any items as soon
as possible to Coleen Scott that they would like included
in the MOSAIC Calendar.
4. STAFF REPORT - Felicia Shaw
a. Work Plan - Ms. Shaw reminded the Commissioners to
contact her to schedule the individual Sub-Committee
meetings.
b. Grant Writing and Fund Raising - This item will also be
discussed in the individual Sub-Committee meetings.
C. Design Review Process - Nothing to report.
d. CALAA Regional Meeting - The Commissioners were invited
to attend the CALAA meeting which will be held November
18, at the California Center for the Arts, Escondido.
Ms. Shaw will be attending.
e. CALAA, NALAA and Governor's Conferences - Information
will be forthcoming.
A joint tour of the Eastlake Performing Arts Center has been
scheduled for January 17 at 6: 00 p.m. for the members of the
Cultural Arts Commission and Friends of the Arts.
6. COMMUNICATIONS
a. Oral Communications - None
b. Written Communications - None
C. Commissioners' Remarks - None.
Meeting adjourned at 6:05 p.m. to the next regularly scheduled
meeting of December 13, 1994 at 5: 00 p.m.
Respectfully submitted,
Elizabeth Bottorff