HomeMy WebLinkAbout1995-03-14 CAC MINS MINUTES OF THE
REGULAR MEETING OF THE
CULTURAL ARTS COMMISSION
Tuesday, 5: 00 p.m. Parks & Recreation Conference Room
March 14, 1995 City Hall
CALL MEETING TO ORDER
ROLL CALL
MEMBERS PRESENT: Chair Scott, Commissioners Cernitz,
McAllister, Pelayo, Souval, Virchis, Walker
and Wheeland
MEMBERS ABSENT: None
STAFF PRESENT: Staff Liaison Gates, McMartin, Shaw, and Shy
1. APPROVAL OF MINUTES
MSC [Souval/Wheeland] 5-0 (Pelayo, Virchis and Walker not
present yet) to approve the minutes of February 14, 1995. MSC
[Wheeland/Souval] 5-0 (Pelayo, Virchis and Walker not present
yet) to approve the minutes of February 23, 1995.
2.b. Budget Supplementals - This item was taken out of order.
Budget Manager Dawn Herring distributed procedural information
for Supplemental Budget Requests. Ms. Herring explained the
Council budget process. Council will need justification,
duties, functions, and compare the position to the present
half-time position, etc. The Council will also request
staff's recommendation. Ms. Herring offered her assistance in
preparing any supplemental requests.
2. UNFINISHED BUSINESS
Action
a. Eastlake Performing Arts Center - Nothing to report.
b. Combining of the Winterf est, Community Pride Fair and
Cultural Arts Festival into one City event
Staff went to Council two weeks ago with the Commission's
report recommending conducting one Festival that promotes
community pride. The Council referred staff back to the
Commission to review the options of combining the
Winterfest, Community Pride Fair and Cultural Arts
Cultural Arts `
Meetings Minutes
2
March 14, 1995
Festival into one Cit
Director Shy reported event. Deputy parks &
Commission's staff is Recreation
direction. now asking for the
MSC [Cernitz/Dela o
to recommend to thel7-1
CounciCom iassioner Virchis against)
implementation of the pprove the planning and
9
enhancing the Festival toincludet ural communit s Festival,
additional funding of $3,800. Y pride with
C. Combining City event focusing on Cultural Arts and
Community Pride - The Commission decided on combining the
three events into one and begin planning for a future
Festival. The Commission agreed the combined festival
should be held at the end of April or early May.
MSC [McAllister/Cernitz) 8-0 to approve an estimated
budget of $32,450 for a combined event during FY 95-96.
A decision was made to form a Sub-Committee. The
Commission agreed the Sub-Committee should consist of
members of the Downtown Business Association, Chamber of
Commerce, school " districts, representation from the
-� Cultural Arts Corhmission, etc. Commissioners Virchis and
Wheeland will serve on the Committee.
Non-Action
a. Advocacy for Cultural Arts Coordinator - The Sub-
committee is continuing to meet. They will plan to meet
with the City Budget Manager to prepare supplemental
budget requests.
b. Budget Supplementals - This item was taken out of order.
- Cultural Arts Coordinator
- NALAA Conference Funding
3. NEW BUSINESS
Action
a. Otay Ranch Regional Facility Report - The Commission
received a copy, of the Otay Ranch Regional Facility
Report. The Commission agreed to appoint Ms. Souval to
represent and attend the next Otay Ranch Project meeting.
b. Commission Planning/Goal Setting - FY 1995-96
The annual Workshop is scheduled for Saturday, April 29,
9:00 a.m.-12:00 Noon at the Civic Center Library.
r Non-Action - None
r... 4. Sub-Committee Reports
ere distributed to interested
Music Festival - Flyers w
parties.
Cultural Arts Commission 3 March 14, 1995
Meetings Minutes
McCandliss Sub-Committee - The deadline for applications is
March 24, 1995. The Chair of the Gayle McCandliss Sub-
Committee will serve on the Beautification Committee.
MOSAIC Calendar - Information is being compiled for the April-
May issue.
Festival Sub-Committee - Mr. Pelayo is meeting with Rod Davis,
President, Chula Vista Chamber of Commerce, to discuss their
ideas for a Chula Vista logo. The Southwest Lions Club has
offered a cash donation for the logo competition prize.
5. STAFF REPORT - Felicia Shaw
a. Cultural Arts Festival - Festival program element ideas
were distributed to the Commission. Ms. Shaw briefed the
Commission on tentative performances, workshops, music
competition, community booths, festival artists, etc.
b. Callaloo Conference - The Conference will be held
Saturday, June 3 at Mission Trails Regional Park. The
cost is $45.00. The Conference will focus on
• collaboration. Information will be sent to the
Commissioners.
C. CALAA Consultancy - Ms. Shaw updated the Commission on
CALAA events. CALAA dues collected provide funds for
technical assistance in the different regions, such as
hiring consultants. In 1995-96 our region may have a
consultant appointed to work on improving advocacy
methods. The Commission could be part of a workshop in
the future.
6. COMMUNICATIONS
a. Oral Communications - The dedication of the South Chula
Vista Library is scheduled for April 8 at 2 : 00 p.m.
b. Written Communications - None
C. Commissioners' Remarks - Friends of the Arts next meeting
is scheduled for March 22 at 6: 00 p.m. at the Civic
Center Library.
Meeting adjourned at 7: 15 p.m. to the next regularly scheduled
meeting of April 11 at 5: 00 p.m.
Respectfully submitted,
Elizabeth Bottorff