HomeMy WebLinkAbout1998-08-11 CAC MINS MINUTES OF THE
REGULAR MEETING OF THE
CULTURAL ARTS COMMISSION
Tuesday, 5 : 00 p.m. Conference Room #1
August 11, 1998 Civic Center Library
CALL MEETING TO ORDER-ROLL CALL
MEMBERS PRESENT: Chair Wheeland, Commissioners Curd, Flach,
Gore, and Virchis
MEMBERS ABSENT: Commissioners Clement, Molina and Russell
STAFF PRESENT: Staff Liaison McMartin, Todd and Gates
1. APPROVAL OF MINUTES - MSC (Gore/Flach) 5-0 to approve the
minutes of July 13 , 1998 .
. The Cultural Arts Commission presented outgoing Commissioner
McAllister with a plague commending him for serving two terms on
the Commission.
2 . UNFINISHED BUSINESS -
Action
a. Establish Sub-Committee to work with Port District -
The members who will serve on the Sub-Committee are :
Chair Wheeland, Commissioners Flach and Russell.
Commissioner Gore will serve as an alternate. Ms .
McMartin will also attend the Port District meetings .
Non-Action
a. Trust Account Consolidation -
Staff requested the Commission' s input to help review
and determine the allocation of the Trust Fund accounts
to the General Fund. Staff will provide the past
history of the line items of the trust account . The
purpose is to use the trust funds by reallocating them
into the general fund operating accounts .
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Cultural Arts Commission 2 August 11, 1998
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Meeting Minutes
b. Public Art Policy Review - The Commissioners will
receive a copy of the draft Public Art Policy within in
the week. August 31 is the deadline to respond with
any changes or comments. This item will be continued
to the next meeting. Mr. Palmer and Ms . McMartin
reconfirmed their support to assist the Commission to
implement a City Public Art Policy.
3 . NEW BUSINESS -
Action
a. Performing Arts Committee for Coors AmphiTheater - The
City is in the process of a formation of a Performing
Arts Fund Committee consisting of 7 members. The
Committee will include one representative from the
Cultural Arts Commission. Any Cultural Arts
Commissioner interested in serving on the Performing
Arts Committee needs to send a letter of interest,
addressed to the Mayor. The interested letters should
be sent to Library Director Palmer who will forward
them to the Mayor. The deadline is August 25, 1998 .
b. Aids Quilt Exhibition Sponsorship
MSC (Virchis/Gore) 5-0 to prepare a letter of support
on behalf of the Cultural Arts Commission to the
Friends of the Art . The Aids Quilt will be on display
approximately October 3, 1998 at both libraries .
C. Humanities Month (October) Schedule for City Council
During the month of October, arts/entertaiment
presentations have been scheduled for each Council
meeting.
d. Backstage Tour of Coors Amphitheater
MSC (Gore/Flack) 5-0 to direct the Chair to pursue the
Commission' s interest in scheduling a backstage tour of
the Coors AmphiTheater.
Non-Action
a. Report on Cultural Arts Facility at Park 1
Staff and representatives from Otay Ranch developers
presented the Otay Ranch Preliminary Park One Master
Plan. The project is in the construction document
phase. The comprehensive land use plan has dedicated
11 1/2 acres for a City community park including a
• 5, 900 square feet building for public use. The
structure will be multi-purpose including community
rooms, arts and crafts, and an outdoor amphitheater.
Cultural Arts Commission 3 August 11, 1998
Meeting Minutes
4 . SUBCOMMITTEE REPORTS - Commissioner Flach requested
direction on the Annual McCandliss Awards.
5 . STAFF REPORT -
The new Coors AmphiTheater seating plan was distributed.
The best seat selections pointed out .
Each Commissioner received a flyer with VIP parking
information at the Summer Pops Concert on August 16 at 7 :30
p.m. at Marina View Park.
6 . COMMUNICATIONS
a. Oral Communications -
Port District representative Jeri Vanderpool announced
an art display by Russian and Tijuana children was
completed at the end of Shelter Island by the Harbor
Police Station.
b. Written Communications - The letter of resignation from
Commissioner Erhardt was read to the Commissioners .
C. Commissioner' s Remarks - The Assistant Director of
Planning, Ken Lee, who recently passed away, was
acknowledged by the Commission for his many years of
service to the City.
Any future agenda items should be sent to Ms . McMartin.
The Commissioners were reminded of the attendance
policy for attending meetings. In order to be excused,
a City staff person needs to be notified prior to the
meeting.
7 . ADJOURNMENT - The meeting adjourned at 7 :40 p.m. to the
regular scheduled meeting on Monday, September 14, 1998 at
5 : 00 p.m.
Respectfully submitted,
Elizabeth Bottorff