HomeMy WebLinkAbout2003-02-12 HRC MINUTESc.•
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Meeting Minutes
Wednesday, February 12, 2003, 5:30 P.M.
Public Services Building, Conference Room #1
1. Roll Call
The meeting was called to order at 1735 hours by Chairman Jemison with the following
commission members present: Edna Concepcion, Samuel Ava/os, Michael Palomo and
Anthony Jemison. Member Absent: Juan Celaya
Staff present. Joyce Sculark and Capt. Miranda
2. Declaration of Excused/Unexcused Absences
None
3. Approval of Minutes
It was MSC (Jemison/Avalos) for December 11, 2002 meeting minutes stand approved as
read.
4. Public Remarks
None
5. Old Business
A. Disposition of 1St Civic Award & Placement on City Council Agenda
A letter of recognition will be draft to have this item placed on the City Council Agenda
for Mr. Ruben Castaneda to be the honoree recipient of the fourth quarter 2002 Human
Relations Commission's Civic Award. Once the date of the item is established on the
• City Council Agenda, everyone will be notified for presentation.
It was recommended that the next Civic Award Plaque have the date presented on the
plaque in relation to the quarter specified.
B. Recognition of Musical Group POD for Human Relations Commission Civic Award
Musical Group POD was selected as the honoree recipient for the first quarter 2003
Human Relations Commission Civic Award, Vice Chairman Juan Celaya is to provide
more detailed information regarding the group's contact, etc. A letter of recognition is
pending per the forthcoming information.
6. New Business
A. Meeting Protocols & Operations
Chairman Jemison suggested when an agenda item is discussed and needs a vote,
other commissioners, other than himself, should present a motion and second the item.
B. Budget Update
❖ A distribution of the remaining budget for fiscal year 2002/2003 was presented.
The remaining balance as of February 2003 is $188.
❖ Funds for the essay -writing contest need to be added to the fiscal budget.
C. Programs/Activities for 2003 (Set planning schedule)
Staff personnel, Capt. Miranda, will verify protocol of having persons outside the
commission to do "leg work" (to pass out information on behalf of the commission,
• projects and assignments of the commissioners) on different projects of the commission,
and report to the designated commissioner. The designated commissioner will then
present a report to the entire commission of the findings/development of said project.
Presentation in October.
❖ A timeline was established for the Annual Essay Contest: August—September —
Notification will be distributed to the school districts and newspapers; December—
January — Send reminder notifications of deadline for essays; March— Deadline
for receiving essays; April — Review and determination of winners; end of April -
Award notices distributed to recipients; May - Calendar as item for City Council
meeting; June — Presentation of winners and awards at City Council meeting.
❖ The commissioners collaborated ideas of networking with other City
Commissions that have human relations interest, e.g., Housing for Veterans, a
community symposium, etc. It was suggested each commissioner come back
with ideas to brainstorm a community symposium.
D. Developing Commission Committees
❖ To expedite activities of the commission, committees will be setup to take on
responsibilities to handle different projects of the commission, e.g., The
Botterman's Award, The Civic Award and The Essay Contest.
❖ Samuel Avalos will chair the Annual Essay Contest Committee.
E. Efforts of Impact Commission Membership
In having outside persons helping with assignments/projects of the commission, this will
enable assistance in the recruitment efforts for the commission. This effort will give the
participants opportunity to see what the commission does, and hopefully will serve as a
catalyst for them wanting to participate as a member of the commission; in addition to
t getting help with the work group environment. Recommended to fill all seven seats of
the commission.
7. Other Business
A. Written Correspondence
A copy of the City of Oceanside Community Relations Commission January 2003
meeting minutes was distributed.
B. Commissioners' Comments
❖ Commissioner Jemison entertained the idea of attending a San Diego Human
Relations Commission's meeting.
❖ Commissioner Palomo announced his job schedule changed to evenings during
the months of January to June, but he should be able to make the meetings.
C. Administrative Liaison's Comments
None
D. Adjournment
It was MSC (Avalos/Palomo) for the meeting to be adjourned at 53 hours, until the
next scheduled meeting on March 12, 2003 at 5:30 p.m.
' Joyce Sculark
HRC Secretary