HomeMy WebLinkAbout2003-05-14 HRC MINUTES10.
Meeting Minutes
RelationsWednesday, May 14, 2003, 5:30 P.M.
Public Services Building, Conference Room #1
1. Roll Call
The meeting was called to order at 1730 hours by Chairman Jemison with the following
commission members present: Juan Celaya, Anne Cordon, Anthony Jemison, Michael
Palomo, Edna Concepcion. Joe Sims arrived after the meeting started. Member Absent:
Sam Avalos (excused).
Staff present. Joyce Sculark. Staff absent. Leonard Miranda.
Guests: Andrew Kennerly
2. Declaration of Excused/Unexcused Absences
Commissioner Juan Celaya will be excused for his absence of the April 9, 2003 meeting due
to unforeseen circumstances.
3. Approval of Minutes
It was MSC (Palomo/Concepcion) for April 9, 2003 meeting minutes be accepted and stand
approved as received. Newly appointed Commissioner Cordon abstained due to being a
new member.
4. Public Remarks
Andrew Kennerly attended the meeting for observation.
• 5. Old Business
A. Essay Contest (Update)
Commissioner Palomo has received 15 junior high essay entries. These entries will be
distributed to the other commissioners after the deadline date for review and selection of
the winners. There were no high school entries submitted, thus far, due to preparation
for testing. For future reference, the guidelines will be revised to add six graders and
their age group to the division of junior high, as in some schools, six graders are part of
junior high schools.
B. Civic Award (Update)
1. Mr. Ruben Castaneda - Quarter IV, 2002
A letter was submitted to Mr. Castaneda informing him of the presentation at
the City Council meeting to be held 05/27/03 at 6:00 p.m.
2. POD — Quarter 1, 2003
Commissioner Celaya made contact with the group informing them of the
award. The group will be on promotion tour for the next three weeks, but
indicated they will accept the award. It was recommended to get biography
information on the group and make contact after the promotion tour to
calendar presentation for City Council meeting. According to the group's
schedule, the presentation may have to be later in the year.
3. New Nominations — Quarter II, 2003
A unanimous decision was made to have Commissioner Cordon submit a
• letter of nomination and biography information on South Bay Community
Services for their outstanding programs that assist the citizens of Chula Vista.
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6. New Business
A. New Contact Roster
An updated contact roster was distributed. Commissioner Cordon will be added to the
members' roster for update and distribution.
B. Programs Timeline
Commissioner Jemison distributed a sample for each subcommittee to submit timelines
for each project, (essay contest, civic award and Botterman's Award). The timeline will
be used to keep on track for notifications, reminders, deliberations, advertisements, etc.
with each project.
C. Translation Of Documents/Advertising In Spanish
The commission has a concern of reaching and rendering better communication to the
Spanish-speaking citizens of the city. Commissioner Cordon was designated as the
official contact spokesperson for the commission to handle translation procedures with
the City's Public Relations Officer for press releases, web site, etc. It was also
recommended for translations to be in Tagalog.
D. Traffic Concern(s)
1. Traffic Light at Bonita Rd. and Bonita Glen
The traffic light at Bonita Rd. and Bonita Glen is not functioning properly;
therefore, may cause great harm to citizens. It was recommended that
Commissioner Jemison report issues to the City Traffic Engineering
Department and the City Safety Commission. Commissioner Jemison will
report back to the commission with findings.
E. Summer Calendar (Vacations, etc.)
• Due to summer fast approaching, a matter of summer vacations plans came forth.
There are no scheduled vacation plans of the commissioners at this time; therefore, a
meeting will be scheduled for June.
7. Other Business
A. Written Correspondence
A copy of the City of Oceanside Community Relations Commission March 2003 meeting
minutes and April Agenda was distributed.
B. Commissioners' Comments
❖ Commissioner Cordon introduced herself to the commission. The commission
welcomed Commissioner Cordon.
C. Administrative Staff Comments
None
8. Adjournment
The meeting was adjourned at 1841 hours, until the next scheduled 7mee'g on June 11,
2003 at 5:30 p.m.
Joyce Sculark
HRC Secretary
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