HomeMy WebLinkAbout2003-06-11 HRC MINUTESi
Meeting Minutes
Wednesday, June 11, 2003,5:30 P.M.
Public Services Building, Conference Room #1
1. Roll Call
The meeting was called to order at 1735 hours by Chairman Jemison with the following
commissioners present: Michael Palomo, Anne Cordon, Anthony Jemison, Joe Sims and
Sam Avalos. Members Absent. Edna Concepcion and Juan Celaya
Staff present. Joyce Sculark and Leonard Miranda. Guest. Andrew Kennerly
2. Declaration of Excused/Unexcused Absences
Commissioners Edna Concepcion and Juan Celaya will be excused for their absences.
3. Approval of Minutes
It was MSC (Cordon/Sims) for May 14, 2003 meeting minutes be accepted and approved as
received.
4. Public Remarks
None
5. Old Business
A. Essay Contest (Update)
1. Results for this year's program
The middle school winners are as follows: 1St Place — Laura Robles, 2"d Place
Honi Nam Sham and 3rd Place — Ashley Michael. A unanimous decision was
made to have the high school winner to be 1St Place — Tammie Hughes.
• 2. Calendaring/Announcements
Commissioner Palomo will notify the winners and make preparation to have
the presentation of receiving the awards calendared for City Council meeting.
Date TBA.
3. 2004 Planning
Commissioners Palomo and Avalos will co-chair the essay contest
subcommittee. The subcommittee will develop a timeline, which entails
notifications, reminder notices, deadline for receipt.of entries, deliberation
dates, City Council preparation, etc. Commissioners Cordon and Sims will
make preparations to promote the contest, which entails advertisement and
notification to the City's Public Relations, news media, local newspapers,
website and other communication channels.
B. Civic Award (Update)
1. Mr. Ruben Castaneda - Quarter IV, 2002 (Recap)
Mr. Castaneda was presented the Civic Award at the City Council meeting
held 05/27/03. The presentation went extremely well.
2. POD — Quarter I, 2003
This item will be tabled for next meeting due to the absence of Commissioner
Celaya.
3. New Nominations — Quarter ll, 2003
Commissioner Cordon distributed background information on South Bay
Community Services, which (1) provide services, support, and opportunities
for children, youth and families (2) provide area career opportunities,
exploration and exposure (3) provide outreach and education in the
community and (4) provide community development and social service
activities.
It was MSC (Cordon/Palomo) to accept South Bay Community Services as
nominee and recipient of the 2nd Quarter 2003 Civic Award.
C. Traffic Concerns Update
The traffic light at Bonita Rd. and Bonita Glen is not functioning properly; therefore, may
cause great harm to citizens. Commissioner Jemison contacted the Traffic Department
regarding the hazardous issue with pending results. Capt. Miranda will do follow up.
D. New Contact Roster
A revised contact roster was distributed.
1 I r.
E. Summer Vacation Plans
None I. ,
6. New Business
A. Committee Reports
1. The Botterman Award (Chair, Commissioner Concepcion)
This item will be tabled until next meeting due to the absence of
Commissioner Concepcion.
2. Communications & Public Relations Committee
Commissioners Cordon and Sims will co-chair the Communications & Public
Relations Subcommittee.
• Commissioner Cordon contacted the City's Communication Office to receive
information on protocol of translating and publishing information. The
Communication Office will not notify the public of meeting dates of the
commission; this is done through the City Clerk's Office, and they do not
translate information into other languages. However, information is
forwarded to other language barrier media and the language barrier media
translates the information into the required language. In publishing
information, a two-week advance notice is required.
Commissioner Sims will contact the Filipino Press for information regarding
protocol of press releases.
B. Commission Budget & Expenditures
A copy of the commission's budget and expenditure report was distributed. The funds
for the essay contest need to be transferred into this year's fiscal budget. Capt. Miranda
will check into this issue.
C. Summer Social (Commissioners & Family)
Tentative date of 08/16/03 was selected for an informal social gathering of the
commissioners, staff and family members. Commissioner Cordon will be hostess of this
event.
D. Andrew Kennerly (Letter of Appreciation)
Commissioner Jemison proposed a letter of appreciation on behalf on the commission to
Herb Wesson, Jr., Speaker of the State Assembly, to commend Mr. Kennedy's faithful
attendance at the commission meetings for the past three months. It was also proposed
to write a letter of appreciation to Mr. Kennerly for his dedication and appreciation of
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services to the commission. Capt. Miranda will check the protocol of having Mr.
Kennerly become an honorary member of the commission.
It was MSC (Sims/Avalos) to accept, pending possible changes, to send letter of
appreciation to Mr. Wesson on behalf of the commission for the participation in
deliberation each month of Andrew Kennerly.
7. Other Business
A. Written Correspondence
None
B. Commissioners' Comments
None
C. Administrative Staff Comments
Secretary Sculark distributed copies of the summary of activities fiscal year 2002/2003 of
the commission for input from the commissioners. After minor change, the summary of
activities will be forwarded to the City Clerk's Office.
8. Adjournment
The meeting was adjourned at 1908 hours, until the next scheduled meeting on July 9, 2003
at 5:30 p.m.
Joyce Sculark
HRC Secretary
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